Job summary
Applications are invited for a Senior Logistics Assistant to work in Clinical Engineering in Derriford Hospital.
The successful applicant will work to support the Logistics and Stock Manager and the Clinical Engineering Department. This is a developmental role with future progression to a Band 4 Logistics Operator.
Applicants should have obtained 5 GCSE passes including Maths and English A-C (4-9). They will require advanced IT skills, including Office suite, email, internet, specialist software systems and able to manage, manipulate and report information.
Clinical Engineering is part of Healthcare Science and Technology based at Derriford Hospital. The Department employs 26 Technologists, 5 Administration Staff, 7 Support Workers and several Apprentices providing a management service for Medical Devices in University Hospitals Plymouth NHS Trust, the Plymouth and Cornwall Community Healthcare organisations and other healthcare providers. The Department is also responsible for providing a Medical Equipment Library service.
For an informal discussion, or to arrange an informal visit to the department, please contact Gary Furzeland Logistics and Stock Manager on (01752) 430238.
Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.
Main duties of the job
The post holder provides specialised logistics support under the direction of the Logistics and Stock Manager.
The post holder will require the ability to prioritise demands, accommodate unplanned events and work without direct supervision.
The post holder needs to be able to achieve a high level of accuracy in numerical, word documents and Excel.
The post holder must always maintain professionalism, often in difficult or pressured environments.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.
PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission.
We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
- Reports to the Logistics and Stock Manager.
- Provides ordering support for the department as required.
- Refers urgent ordering requests to the relevant stakeholders.
- Chases overdue orders with suppliers and updates spreadsheet and database.
- To build repour with suppliers and to make sure that we have an effective way of communications.
- Liaises with users, finance, procurement, and suppliers as appropriate.
- Receipting of orders and closing discrepancies.
- Uses judgement to prioritise workload and seeks guidance when needed.
- Ensures facilities are kept clearand well-ordered and equipment storage areas are kept in a tidy and safe condition.
- Works in a safe manner and is mindful of manual handling issues when storing or transporting equipment, reporting any Health and Safety issues outside of their control to the Clinical Engineering management team.
- Refers untoward incidents to the Clinical Engineering management team.
- Safely transports equipment, stores and items using Trust equipment and vehicles to other sites and services as required.
-
.Works additional hours as required by the Head of Clinical Engineering to cover the absence of other administration team members.
Provides a full range of additional duties as required by the Team Leader or Senior Management.
Understands, works, and complies with the Quality System, bringing to the attention of the Quality Manager, Team Leader, or Head of Clinical Engineering any non-compliance.
Participates in team brief meetings with the Head of Clinical Engineering and other technologists within Clinical Engineering.
Takes appropriate precautions in the work environment, where there could be exposure to hazards of electrical, biological and chemical natures.
Job description
Job responsibilities
- Reports to the Logistics and Stock Manager.
- Provides ordering support for the department as required.
- Refers urgent ordering requests to the relevant stakeholders.
- Chases overdue orders with suppliers and updates spreadsheet and database.
- To build repour with suppliers and to make sure that we have an effective way of communications.
- Liaises with users, finance, procurement, and suppliers as appropriate.
- Receipting of orders and closing discrepancies.
- Uses judgement to prioritise workload and seeks guidance when needed.
- Ensures facilities are kept clearand well-ordered and equipment storage areas are kept in a tidy and safe condition.
- Works in a safe manner and is mindful of manual handling issues when storing or transporting equipment, reporting any Health and Safety issues outside of their control to the Clinical Engineering management team.
- Refers untoward incidents to the Clinical Engineering management team.
- Safely transports equipment, stores and items using Trust equipment and vehicles to other sites and services as required.
-
.Works additional hours as required by the Head of Clinical Engineering to cover the absence of other administration team members.
Provides a full range of additional duties as required by the Team Leader or Senior Management.
Understands, works, and complies with the Quality System, bringing to the attention of the Quality Manager, Team Leader, or Head of Clinical Engineering any non-compliance.
Participates in team brief meetings with the Head of Clinical Engineering and other technologists within Clinical Engineering.
Takes appropriate precautions in the work environment, where there could be exposure to hazards of electrical, biological and chemical natures.
Person Specification
Knowledge & Experience
Essential
- Previous demonstrable experience in an logistics/retail role.
- Demonstrable experience of delivering a wide range of administrative tasks to a high standard in a service focused environment.
Desirable
- Previous demonstrable experience in a healthcare setting.
Qualifications
Essential
- Minimum 5 x GCSEs including A-C (4-9) in Maths and English, or equivalent.
- NVQ Level 3 in Business Administration or demonstrable equivalent or willing to work towards.
Desirable
- Computer literate (ECDL or equivalent)
Aptitiude & Attitude
Essential
- Proven communication skills and ability to communicate effectively at all levels.
- Proven organisation skills.
Desirable
- Willingness to train and develop further skills.
Person Specification
Knowledge & Experience
Essential
- Previous demonstrable experience in an logistics/retail role.
- Demonstrable experience of delivering a wide range of administrative tasks to a high standard in a service focused environment.
Desirable
- Previous demonstrable experience in a healthcare setting.
Qualifications
Essential
- Minimum 5 x GCSEs including A-C (4-9) in Maths and English, or equivalent.
- NVQ Level 3 in Business Administration or demonstrable equivalent or willing to work towards.
Desirable
- Computer literate (ECDL or equivalent)
Aptitiude & Attitude
Essential
- Proven communication skills and ability to communicate effectively at all levels.
- Proven organisation skills.
Desirable
- Willingness to train and develop further skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
