Job summary
The post holder will have a key role in leading the initial steps of this journey, working to support the submission of a Full Business Case (FBC) and lead the EPR procurement process, as well as managing project resources across the digital care and innovation environment to ensure long term delivery and project effectiveness.
They will provide expert project management as well as co-ordinating various delivery workstreams such as clinical pathway improvement, digital, service, people, and culture transformation, making a significant contribution in developing the digital maturity of the organisation. They will provide effective support for the multi-disciplinary EPR Programme Team including all aspects of management and personal development for both professional and technical staff.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
- Ensuring alignment of activity with Integrated Care System (ICS) Digital Transformation Strategy and Digital and Innovation (D&I) Services Strategy
- Management of projects to deliver the Electronic Patient Record (EPR) and support any further development of the D&I Services business strategy.
- Co-ordinating the delivery of business cases to meet national and regional guidance, ensuring that any changes in approach or requirements can be addressed and reflected in the plan.
- Managing and delivering complex projects and project stages with conflicting and competing pressures on the workload and the team including dealing with the mixed expectations of customers.
- Successful management and integration of EPR activity including the D&I Services tactical plan, regional initiatives and those identified through the National Networks
- Stakeholder management and the ability to gain credibility and confidence of multidisciplinary staff throughout the process, including Boards and clinical staff.
- Managing and controlling the scope of projects in a fast-changing health environment.
- Management, co-ordination, and motivation of a multi-disciplinary project team of 5 - 35 staff, including clinicians, nursing staff, support staff, voluntary workers, suppliers, IT experts, and contractors.
- To ensure that the products delivered meet specified quality standards and negotiated purchase contracts with suppliers and appropriate service level agreements are in place
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
1. Project Delivery
- Initiate projects, as directed by the Digital Programme Manager, Head of Digital Project Delivery and the Head of Digital PMO Service and assess them for feasibility.
- Identify, analyse, and document the project requirements with the clients and undertake an impact analysis to feed into service changes required after project delivery.
- Identify, in conjunction with clients, the benefits to be realised by meeting the project requirements, and the key success factors to be used to measure the project.
- Manage several concurrent projects, as assigned by the Head of Digital Project Delivery, in a variety of customer areas and across different disciplines, ensuring effective and regular communication at all levels with all interested parties.
- Co-ordinate and manage internal and external parties to ensure their effective involvement in change management, according to the policies of the customer organisations, project delivery and ongoing service.
- Ensure that quality standards are maintained throughout, such that each project deliverable is fit for purpose and meets its documented requirement.
- Define project risk parameters and escalate to Programme Boards where necessary, instigating contingency plans where appropriate.
- Create, direct, and motivate representative project teams, schedule and monitor their work.
- Ensure co-ordination of suppliers, staff, patients and/or support groups, engendering enthusiasm, and commitment.
- Define quality standards and coordinate responses to any stakeholder engagement or procurement activities.
- Work with appropriate Clinical Leadership and operational and support teams to ensure a smooth handover of the project or the business and ensure that the support departments are included agreeing support processes and procedures and Service Level Agreements (SLAs) where necessary.
- At times project delivery and implementation will involve working long and unsocial hours under stressful conditions to minimise service disruption.
Please see the attached JD for further details.
Job description
Job responsibilities
1. Project Delivery
- Initiate projects, as directed by the Digital Programme Manager, Head of Digital Project Delivery and the Head of Digital PMO Service and assess them for feasibility.
- Identify, analyse, and document the project requirements with the clients and undertake an impact analysis to feed into service changes required after project delivery.
- Identify, in conjunction with clients, the benefits to be realised by meeting the project requirements, and the key success factors to be used to measure the project.
- Manage several concurrent projects, as assigned by the Head of Digital Project Delivery, in a variety of customer areas and across different disciplines, ensuring effective and regular communication at all levels with all interested parties.
- Co-ordinate and manage internal and external parties to ensure their effective involvement in change management, according to the policies of the customer organisations, project delivery and ongoing service.
- Ensure that quality standards are maintained throughout, such that each project deliverable is fit for purpose and meets its documented requirement.
- Define project risk parameters and escalate to Programme Boards where necessary, instigating contingency plans where appropriate.
- Create, direct, and motivate representative project teams, schedule and monitor their work.
- Ensure co-ordination of suppliers, staff, patients and/or support groups, engendering enthusiasm, and commitment.
- Define quality standards and coordinate responses to any stakeholder engagement or procurement activities.
- Work with appropriate Clinical Leadership and operational and support teams to ensure a smooth handover of the project or the business and ensure that the support departments are included agreeing support processes and procedures and Service Level Agreements (SLAs) where necessary.
- At times project delivery and implementation will involve working long and unsocial hours under stressful conditions to minimise service disruption.
Please see the attached JD for further details.
Person Specification
Knowledge and Experience
Essential
- oSignificant demonstrable experience in the IT/Healthcare industry or of managing projects in a structured environment ideally in accordance with the NHS standard for Project Management (Prince 2).
- oExcellent Project Management Skills.
Desirable
- oDemonstrable experience of other project management methodologies such as Agile.
Qualifications
Essential
- oProven knowledge of a range of specific project areas, acquired through post graduate diploma or equivalent demonstrable experience or training, plus further specialist change or project management. oProven knowledge or demonstrable experience to master's level equivalent.
- oProven knowledge or demonstrable experience to master's level equivalent.
Desirable
Apitude and Abilities
Essential
- oExcellent communication skills.
- oExcellent leadership and teaching skills.
Person Specification
Knowledge and Experience
Essential
- oSignificant demonstrable experience in the IT/Healthcare industry or of managing projects in a structured environment ideally in accordance with the NHS standard for Project Management (Prince 2).
- oExcellent Project Management Skills.
Desirable
- oDemonstrable experience of other project management methodologies such as Agile.
Qualifications
Essential
- oProven knowledge of a range of specific project areas, acquired through post graduate diploma or equivalent demonstrable experience or training, plus further specialist change or project management. oProven knowledge or demonstrable experience to master's level equivalent.
- oProven knowledge or demonstrable experience to master's level equivalent.
Desirable
Apitude and Abilities
Essential
- oExcellent communication skills.
- oExcellent leadership and teaching skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
