Job summary
Applications are invited for the post of a Medical Devices Acquisition Programme Facilitator to work within Healthcare Sciences and Technology. The successful applicant will work under the supervision of the Medical Devices Senior Project Manager and will be required to participate in supporting the administration and delivery of the Medical Devices Acquisition Programme
Applicants for this Band 4 post are required to have obtained Level 3 NVQ in Business Administration or equivalent clinical or technical experience, to have a well-developed aptitude for working with IT systems including database and record keeping systems.
The Medical Devices Investment Programme is part of the Healthcare Science and Technology service line at Derriford Hospital. This is a dynamic programme that exists to ensure that there is sufficient investment in medical devices that meets the needs of patient care and reflects the demands of 21st century healthcare. This includes the replacement of current devices, investment in new technology and the acquisition of devices to support strategic developments in patient care and delivery.
Due to the increasing reliance on healthcare technology, an increasing demand for investment in medical devices and links to Information technology, this is a career development post and the successful applicant will be supported to undertake a programme of learning leading to career progression, this will be subject to annual appraisal and sign off.
Main duties of the job
To work with and support the Medical Devices Acquisition Project Team:
Provide project and administrative support to the Medical Devices Investment Programme (MDIP) (Previously RRP).
Assist in the organisation and delivery of medical device acquisition projects including trials, evaluations, delivery & commissioning, and user training.
Assist in the development of device specification with users and other specialist advisors.
Provide administrative support to the Acquisition Programme and associated Reference Groups, Steering Groups and Project Boards, by taking minutes, organising stakeholder meetings and email correspondence.
Undertake audits of the medical device asset register for the purposes of planning equipment replacement.
Review equipment reliability statistics to support equipment replacement planning.
Support the assessment of risk based medical device replacement programmes.
Support the planning and preparation of a three-to-ten-year MDIP across multiple medical devices and imaging modalities using risk profiling techniques.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification***
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
- Participate in the assessment, planning and delivery of the Medical Devices Investment Programme (MDIP).
- Participate in the risk-based assessment of the medical devices inventory for the purposes of replacement planning with clinicians and device users.
- Undertake audits of the device inventory for the purpose of validation and replacement planning.
- Review equipment reliability statistics to support equipment replacement planning.
- Meet with clinicians and device users with the project lead to understand requirements and support the development of Device Specifications.
- Attend meetings with suppliers (with Medical Devices Project Team member(s)) to understand the capabilities benefits and limitations of available and future technology.
- Participate in project and reference group meetings relating to the replacement and acquisition of medical devices.
- Support the Medical Devices Acquisition Project Team in providing support to Service Line Managers in the development of business and service delivery plans requiring investment in the replacement or acquisition of medical devices.
- Support clinical staff and appointed clinical educators to arrange device training related to the medical device replacement and acquisition.
- Help arrange and support clinical evaluations and trials required of device tenders with all parties, internal stakeholders, and external company representatives.
- Assist in the provision of compliance assurance relating to device replacement and acquisition.
- Support the Clinical Engineering Service in matters relating to device replacement, acquisition, delivery, and commissioning.
- Maintain records of risk assessments, replacement plans, replacement projects, technology assessments, specifications, and pre-acquisition questionnaires.
- Communicate with specialist advisors and service providers in relation to the replacement and acquisition of medical devices.
- Assist in the development of the specification of non-medical devices and furniture used within a clinical environment with users and Procurement specialists.
- Provide administration support to the Medical Devices Investment Programme & Team
- Organise meetings with key stakeholders and external representatives as and when projects demand.
- Take and produce notes and/or minutes of project and reference group meetings where necessary.
- Produce, update, and maintain spreadsheets for the purpose of assessment, planning and the replacement/acquisition of medical devices.
- Support the maintenance of the medical devices Inventory in relation to MDIP.
Job description
Job responsibilities
- Participate in the assessment, planning and delivery of the Medical Devices Investment Programme (MDIP).
- Participate in the risk-based assessment of the medical devices inventory for the purposes of replacement planning with clinicians and device users.
- Undertake audits of the device inventory for the purpose of validation and replacement planning.
- Review equipment reliability statistics to support equipment replacement planning.
- Meet with clinicians and device users with the project lead to understand requirements and support the development of Device Specifications.
- Attend meetings with suppliers (with Medical Devices Project Team member(s)) to understand the capabilities benefits and limitations of available and future technology.
- Participate in project and reference group meetings relating to the replacement and acquisition of medical devices.
- Support the Medical Devices Acquisition Project Team in providing support to Service Line Managers in the development of business and service delivery plans requiring investment in the replacement or acquisition of medical devices.
- Support clinical staff and appointed clinical educators to arrange device training related to the medical device replacement and acquisition.
- Help arrange and support clinical evaluations and trials required of device tenders with all parties, internal stakeholders, and external company representatives.
- Assist in the provision of compliance assurance relating to device replacement and acquisition.
- Support the Clinical Engineering Service in matters relating to device replacement, acquisition, delivery, and commissioning.
- Maintain records of risk assessments, replacement plans, replacement projects, technology assessments, specifications, and pre-acquisition questionnaires.
- Communicate with specialist advisors and service providers in relation to the replacement and acquisition of medical devices.
- Assist in the development of the specification of non-medical devices and furniture used within a clinical environment with users and Procurement specialists.
- Provide administration support to the Medical Devices Investment Programme & Team
- Organise meetings with key stakeholders and external representatives as and when projects demand.
- Take and produce notes and/or minutes of project and reference group meetings where necessary.
- Produce, update, and maintain spreadsheets for the purpose of assessment, planning and the replacement/acquisition of medical devices.
- Support the maintenance of the medical devices Inventory in relation to MDIP.
Person Specification
Knowledge and Experience
Essential
- oPrevious experience in an administrative, technical or clinical role.
- oGood core desktop IT and administrative skills, including use of Microsoft Office Suite, with ability to generate, manipulate and report information.
- oGood knowledge of medical terminology
Desirable
- oPrevious experience in a healthcare setting in an administrative role.
- oExperience of working in a clinical healthcare setting (e.g., HCA Level 2/3) that uses medical devices.
- oKnowledge of a range of medical devices equipment used across clinical applications.
Qualifications
Essential
- o3 GCSEs or equivalent at Grade C or above, including Maths, English and a Science or equivalent.
- Level 3 administration or level 2/3 clinical or technical qualification
Desirable
- oIT qualifications equivalent to ECDL or NVQ's and familiar with all aspects of Microsoft office
- oLevel 4 in business administration or equivalent or Level 2/3 clinical qualification
Person Specification
Knowledge and Experience
Essential
- oPrevious experience in an administrative, technical or clinical role.
- oGood core desktop IT and administrative skills, including use of Microsoft Office Suite, with ability to generate, manipulate and report information.
- oGood knowledge of medical terminology
Desirable
- oPrevious experience in a healthcare setting in an administrative role.
- oExperience of working in a clinical healthcare setting (e.g., HCA Level 2/3) that uses medical devices.
- oKnowledge of a range of medical devices equipment used across clinical applications.
Qualifications
Essential
- o3 GCSEs or equivalent at Grade C or above, including Maths, English and a Science or equivalent.
- Level 3 administration or level 2/3 clinical or technical qualification
Desirable
- oIT qualifications equivalent to ECDL or NVQ's and familiar with all aspects of Microsoft office
- oLevel 4 in business administration or equivalent or Level 2/3 clinical qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
