Job summary
An opportunity has arisen within the Acute Medicine service line for a Clinical Administration and Rota Manager post. The role will provide clinical rota's and the management of them to various medical teams across the service line.
The successful candidate will also line manage and support the Cluster Group Coordinator in there role, ensuring that they and the wider admin team achieve appropriate standards of work and deliver a seamless high quality service to patients and clinical teams is achieved which will enable the delivery of all access, quality and performance standards.
'For further information please contact Olivia Lazenby via 01752 431545 or Olivia.lazenby@nhs.net
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Secondment with the possibility of becoming permanent.
Main duties of the job
The post holder will be responsible for the overall medical staffing management of the medical staffing rotas across the speciality rotas and will be responsible for management and co-ordination of the work of the clinical office.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
Team Management
- Ensure that all staff within the team are suitably trained/released for training to allow them to undertake core roles and responsibilities
- Ensure that all staff are effectively managed within the agreed performance and quality framework
- Ensure that all staff receive timely and appropriate appraisals
- Ensure that all staff are managed in line with the sickness and absence policy
Rota Coordination
- Advance planning and construction of rotas
- Revision of rotas across the Trust as required to allow shift swapping / leave requirements. Management / re-design of rotas to minimise locum expenditure due to sickness / unplanned absences
- Daily management of medical staffing levels to ensure staffing levels
- Manage the requirements of annual leave, study leave and sick leave
Note
This job description is neither definitive nor exhaustive and is not intended to be totally comprehensive. It may be reviewed in the light of changing circumstances following consultation with the post holder. This job description is to be read in conjunction with all current Plymouth Hospitals NHS Trust policies, procedures & guidelines.
Job description
Job responsibilities
Team Management
- Ensure that all staff within the team are suitably trained/released for training to allow them to undertake core roles and responsibilities
- Ensure that all staff are effectively managed within the agreed performance and quality framework
- Ensure that all staff receive timely and appropriate appraisals
- Ensure that all staff are managed in line with the sickness and absence policy
Rota Coordination
- Advance planning and construction of rotas
- Revision of rotas across the Trust as required to allow shift swapping / leave requirements. Management / re-design of rotas to minimise locum expenditure due to sickness / unplanned absences
- Daily management of medical staffing levels to ensure staffing levels
- Manage the requirements of annual leave, study leave and sick leave
Note
This job description is neither definitive nor exhaustive and is not intended to be totally comprehensive. It may be reviewed in the light of changing circumstances following consultation with the post holder. This job description is to be read in conjunction with all current Plymouth Hospitals NHS Trust policies, procedures & guidelines.
Person Specification
Knowledge & Experience
Essential
- Comprehensive demonstrable experience of line management of multiple staff and of dealing with HR and development issues
- Demonstrable experience of dealing with complex organisational problems
Desirable
- Good proven knowledge of NHS systems and Processes
Qualifications
Essential
- Diploma/ NVQ Level 5 in related subject or equivalent demonstrable experience
- Proven knowledge of Management either through formal qualification or equivalent demonstrable experience
Desirable
- Qualification in Service Improvement Methodology
Aptitude & Abilities
Essential
- Ability to interpret complex data and understand patterns and trends
- Excellent IT skills including Microsoft software packages
Desirable
- Demonstrable experience of working with patient management systems
Person Specification
Knowledge & Experience
Essential
- Comprehensive demonstrable experience of line management of multiple staff and of dealing with HR and development issues
- Demonstrable experience of dealing with complex organisational problems
Desirable
- Good proven knowledge of NHS systems and Processes
Qualifications
Essential
- Diploma/ NVQ Level 5 in related subject or equivalent demonstrable experience
- Proven knowledge of Management either through formal qualification or equivalent demonstrable experience
Desirable
- Qualification in Service Improvement Methodology
Aptitude & Abilities
Essential
- Ability to interpret complex data and understand patterns and trends
- Excellent IT skills including Microsoft software packages
Desirable
- Demonstrable experience of working with patient management systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
