Capital Building Projects Manager

Job description

Job responsibilities

PRIMARY DUTIES & AREAS OF RESPONSIBILITY

Project Development and Delivery

1. Manage, monitor and coordinate the activity required for the successful delivery of minor to major multi stranded, inter-related and concurrent Trust capital projects and developments. This will include project management of the business case, specification development, design and construction phases of schemes. This activity will include the timely preparation, co-ordination, management and submission of a range of documents and information, including reports to Steering Groups, Project and Trust Boards, and stakeholders together with authorship of sections of the business case.
2. Develop bids for funding from external organisations, working in collaboration with others to achieve timely submission, and a tender response that has the greatest opportunity of success.
3. Ensure that projects are delivered in accordance with the requirements of the Trust Standing Orders and Standing Financial Instructions and that all schemes are designed in accordance with all appropriate legislation, guidance and best practice including Health Building Notes, Health Technical Memoranda and the bespoke suite of Trust design guidance.
4. Work alongside and in co-operation with the other members of the Directorate and also with key stakeholders including the Capital Accountant, Procurement Department, Infection Prevention and Control, Medical Science, Care Group Directors and Managers and associated clinical/corporate teams; with the objective of delivering specific capital projects from inception to completion/final account and post project evaluation.
5. Manage the activity of a wide range of people and organisations in a matrix project delivery team environment. Manage the competing demands across projects, and work with other project managers and the Programme Management Office to ensure that resource is scheduled appropriately to allow for successful project delivery.
6. Manage the activity of consultants including the preparation of consultant fee bid tender documentation for the appointment of architects, structural engineers, building services engineers, planning consultants, specialist surveyors and other external consultants as required and in accordance with any framework arrangements which the Trust or NHS may have in place (for example, specifically, Procure 21+ and the NHS Shared Business Services Framework).
7. Formulate and manage integrated project teams, which will include participation in, or chairing of, both internal stakeholder Steering Group meetings and external consultant Design Team meetings, and, at construction phase regular progress meetings.
8. Manage the conversion of clinical output specifications provided by Stakeholders into design briefs for design teams to facilitate delivery of fit for purpose outcomes. This may involve seeking a wide range of in depth technical advice to allow the most appropriate estates solution to be found that meets the requirements of the clinical and other Stakeholders.
9. Ensure that project governance arrangements are in place including regular minuting of meetings, lines of accountability, risk register, programme, budgetary control and cash flow forecasts as appropriate.
10. Manage all budget costs associated with the assigned projects and ensure accurate financial control systems are in place reflecting Trust Standing Financial Instructions.
11. Set up and manage the construction and engineering contracts, including the preparation of tender documentation and the execution of tenders, either directly, or through liaison with the Trust Procurement Departments e-tendering facility or by management of external appointed consultants.
12. Carry out surveys of sites, buildings and services, using surveying/measuring equipment, and detailed programmed inspections, condition surveys etc.
13. Assist the Senior Capital Projects Managers in developing and managing the Trust life-cycle cost projections.
14. Carry out inspections of building works in progress to ensure that they are in accordance with the contract documentation. Carry out final snagging inspections of building works and prepare and submit reports accordingly.
15. Be responsible for the management of project filing systems, both hard copies and computer data files.
16. Use project management and planning software to schedule the departments workload and produce planning tables and charts. Prepare project reports as required for a wide range of audiences.
17. Ensure that statutory inspections and surveys for delegated projects (e.g. building control, environment agency, fire authority, infection control etc.) are carried out by relevant inspectorates, ensuring that corrective action is monitored and promptly executed by the project management team.
18. Adhere to and where necessary develop policies and procedures to assist in the effective delivery of capital projects including; project processes, contract and contractor management, statutory procedures, design development and procurement.
19. Complete post completion reviews of projects to ensure that benefits have been realised, and lessons learned have been identified, shared and embedded in future practice.
20. Communicate and negotiate estate policy and technical information at senior level and provide professional advice and reports to the senior management team.
21. Ensure that all Trusts CAD as-built drawings are available and up to date for all projects carried out before handover to the Estates team. Ensure that any existing defects with current standards are identified and either resolved as part of the project, or new works commissioned.

Health and Safety

1. Be responsible for ensuring a comprehensive risk register is maintained for all activities in relation to delegated projects.
2. Be responsible for health and safety of staff involved in delegated project delivery and to ensure that all Trust and departmental health and safety policies are implemented and monitored.
3. Be responsible for the preparation of all Health and Safety documentation relating to the design and construction process, including Health and Safety planning, risk assessments and method statements and the execution of all the Health and Safety duties as part of the project planning/design/delivery process.
4. Contribute to, and work within a safe working environment, including appropriately challenging poor practice wherever it occurs.

Other Responsibilities

1. Work to statutory obligations, Building Regulations, Health & Safety Guidance, Construction Design and Management Regulations, and other policy and procedural documents as issued by the Department of Health and the Trust.
2. Be an effective member of the Directorate and an effective team member within the organisation.
3. Carry out any other duties which fall within the remit of your professional expertise and undertake any training/CPD that may be required for personal professional development and/or to assist the efficient operation of the Department.
4. Support any changes needed in response to recommendations on changes to service delivery made by internal and external bodies including audit etc.
5. Support the delivery of change across the directorate by supporting innovation, flexible working and staff involvement, through effective communication, team briefing and liaison and building of relationships with staff at all levels.
6. Where necessary, carry out recruitment and assume direct line managerial responsibility for the relevant support staff and managers, including performance management, personal and career development in accordance with trust policies. This may include the temporary staffing required to deliver large estates capital schemes.
7. Provide, receive co-ordinate and manage highly complex, sensitive, contentious or confidential information.
8. Identify and refer any issues, particularly those with political sensitivities, for decision to the Director of Estates and Facilities.
9. Take part in regular performance appraisal.
10. Undertake any training required in order to maintain competency including mandatory training, e.g. Manual Handling.
11. Comply with Trust Infection Control Policies and minimise the risk of healthcare associated infections.
12. Abide by any relevant code of professional conduct and/or practice applicable to the role.
13. Undertake occasional activity outside of office hours where for example projects involve out of hours construction or attendance at off-site courses dictates.
14. Undertake and supervise work in hazardous unpleasant environments, including estates plant rooms, incinerator compound, and Trust clinical spaces.
15. Return to work for emergencies if required.
16. Work outside of office hours and contributing to site services on-call rota.

Person Specification

Shortlisting

Essential

• Proven knowledge of the content and application of the standard forms of construction contract (e.g. NEC, JCT etc.)

Desirable

• Proven knowledge of computer aided design (CAD) techniques, the production of building specs, schedules of works and H&S documentation

shortlisting

Essential

• Demonstrable Project Management Experience

Desirable

• Demonstrable experience working in a large organisational setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Plymouth NHS Trust

Address

Derriford Hospital

Site Services

Plymouth

PL6 8DH

Employer's website

https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)