Job summary
The post holder will play an integral role in the team, providing project support to assist in the successful implementation of building surveys and audits being delivered by the Capital Projects Team.
To act as a client liaison officer and project coordinator for multiple estates-based surveys, such as fire, space, energy, scoping and audits for capital refurbishment construction projects to enable a portfolio of projects are planned, managed, and effectively delivered, while providing high quality support, including information and analysis, communications, and stakeholder management.
Support and ensure all databases, records, reporting systems, reports are maintained and up to date with live project information.
The post is based at our Kings Mill Hospital Site in Mansfield and will occasionally involve travel between our Community Hospital site, also in Mansfield and the Newark General Hospital site in Newark.
This role has a primary focus on enabling our Trust to achieve our vision of "healthier communities and outstanding care for all"
Main duties of the job
Support the team to ensure projects and surveys are planned, managed, and delivered affectively
Support and inform the co-ordination, monitoring, implementation, and evaluation of estates-based surveys and audits by providing high quality support including complex information and analysis, communications, and stakeholder management.
To be responsible for ensuring that all user briefings are carried out in a fashion that ensures the required surveys are well planned and managed causing minimal disruption to the end users and stakeholders.
To be responsible for managing budgets & procurement-based tasks relevant to the external bodies involved in the delivery and management of the surveys to ensure that financial targets are met, and that projects are carried out fully in accordance with the Trust's Standing Financial Instructions and Standing Orders.
To include monthly reporting to The Head of Estates & Facilities in respect of financial performance and cashflow projections.
To be responsible for ensuring that the survey outputs are in line with the Trusts requirements and delivered in a timely, manageable fashion.
About us
Thank you for your interest in this role.
Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here, and we are the Health Service Journal's Trust of the Year in 2020.
The Care Quality Commission rated King's Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall, we are rated Outstanding for care.
For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.
Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients; we also care for you.
Our culture of learning, compassion and taking a person-centred approach are at the roots of our organisation. We would love you to join us.
Job description
Job responsibilities
To see the full detailed job description and main responsibilities of the job please refer the job description attached.
Job description
Job responsibilities
To see the full detailed job description and main responsibilities of the job please refer the job description attached.
Person Specification
Knowledge
Essential
- Ability to provide and exchange project related information on a range of related issues to all levels of stakeholders
- Knowledge and experience of construction process, procedure, legislation including planning and compliance regulations
- Developed communication and interpersonal skills whether written, verbal, or electronic with the ability to build and demonstrate collaborative relationships and behaviours
- Demonstrable problem-solving capability with ability to maintain a flexible and collaborative approach.
Desirable
- Suitable IT skills i.e CAD, Microsoft office including Project, AutoCAD and BIM software knowledge and implementation experience
- Good working knowledge of HTM's, HBN's and other NHS guidance.
- Previous knowledge of the NHS and/or project delivery within the NHS
- Understanding of contractual partnership working.
- Commercial/quantity surveying experience
Qualifications
Essential
- Project Management Experience and/or adequate Project Management qualification to Level 4.
- Evidence of continuing professional development.
- Standard Keyboard Skills
Desirable
- Health and Safety training, qualification and/or experience e.g NEBOSH certificate and/or construction safety
- Qualification in a project management methodology such as PRINCE2 or a programme methodology such as MSP.
- Suitable IT skills i.e. CAD, Microsoft office including Project, AutoCAD and BIM software knowledge and implementation experience
Experience
Essential
- Demonstrable relevant experience within a similar role
- Effective management of programmes and budget.
- The post holder will be required to lead and direct multi-disciplinary consultants.
Desirable
- Experience involving projects within the NHS
- Experience of working with a Project Management Office.
- Experience of estates property management and space utilisation
Planning and Organisational Skills
Essential
- The post holder will be required to manage their time and workload, and to prioritise competing demands to ensure tasks are completed to deadlines, including organisation of a range of complex activities
- The post holder will be required to plan estate surveys and liaise with members of design teams, contractors, and suppliers.
- Highly customer focussed/orientated and highly motivated and capable of motivating others.
Person Specification
Knowledge
Essential
- Ability to provide and exchange project related information on a range of related issues to all levels of stakeholders
- Knowledge and experience of construction process, procedure, legislation including planning and compliance regulations
- Developed communication and interpersonal skills whether written, verbal, or electronic with the ability to build and demonstrate collaborative relationships and behaviours
- Demonstrable problem-solving capability with ability to maintain a flexible and collaborative approach.
Desirable
- Suitable IT skills i.e CAD, Microsoft office including Project, AutoCAD and BIM software knowledge and implementation experience
- Good working knowledge of HTM's, HBN's and other NHS guidance.
- Previous knowledge of the NHS and/or project delivery within the NHS
- Understanding of contractual partnership working.
- Commercial/quantity surveying experience
Qualifications
Essential
- Project Management Experience and/or adequate Project Management qualification to Level 4.
- Evidence of continuing professional development.
- Standard Keyboard Skills
Desirable
- Health and Safety training, qualification and/or experience e.g NEBOSH certificate and/or construction safety
- Qualification in a project management methodology such as PRINCE2 or a programme methodology such as MSP.
- Suitable IT skills i.e. CAD, Microsoft office including Project, AutoCAD and BIM software knowledge and implementation experience
Experience
Essential
- Demonstrable relevant experience within a similar role
- Effective management of programmes and budget.
- The post holder will be required to lead and direct multi-disciplinary consultants.
Desirable
- Experience involving projects within the NHS
- Experience of working with a Project Management Office.
- Experience of estates property management and space utilisation
Planning and Organisational Skills
Essential
- The post holder will be required to manage their time and workload, and to prioritise competing demands to ensure tasks are completed to deadlines, including organisation of a range of complex activities
- The post holder will be required to plan estate surveys and liaise with members of design teams, contractors, and suppliers.
- Highly customer focussed/orientated and highly motivated and capable of motivating others.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
