Sherwood Forest Hospitals NHS Foundation Trust

Receipting Administrator

Information:

This job is now closed

Job summary

King's Mill Hospital is seeking a diligent and organized Receipting Administrator to join our team. This part-time role involves providing a comprehensive goods receipting service and managing the associated documentation efficiently. You will play a crucial role in ensuring financial control and smooth operation within the Trust by processing stock requisitions, coordinating administrative tasks, and supporting the Procurement Helpdesk.

Key Responsibilities:

  • Goods Receipting Service: Accurately receipt goods and enter the information into the Integra system within 48 hours to facilitate timely invoice processing.
  • Customer Liaison: Work closely with customers to ensure prompt and precise receipting, contributing to effective financial control within the Trust.
  • Stock Requisitions Processing: Manage stock requisitions as required, adhering to the Trust Standing Orders, Standing Financial Instructions, and departmental procedures.
  • Administrative and Clerical Duties:
    • Scan requisitions and delivery notes.
    • Record the issuance of bedpans and urinals.
    • Compile information related to deliveries received/receipted.
    • Operate the Procurement Helpdesk to assist with queries and provide support.

Main duties of the job

To understand the role in more detail, please refer to the attached job description and person specification.

About us

Thank you for your interest in this role.

Sherwood Forest Hospital is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal's Trust of the Year in 2020.

The Care Quality Commission rated King's Mill Hospital outstanding and Newark and Mansfield Community Hospitals Good. Overall we are rated outstanding for Care.

For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third Acute/Community NHS Trust in England.

Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.

We would love you to join us.

Details

Date posted

11 July 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

214-CEN-6433217

Job locations

King's Mill Hospital

Mansfield Road

Sutton in Ashfield

NG17 4JL


Job description

Job responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Job description

Job responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Person Specification

Knowledge Requirements

Essential

  • Knowledge of purchasing procedures and systems within a large, complex organisation
  • Knowledge relating to the importance of goods receipting procedures
  • Understanding and use of Word and Excel packages and other computerised purchasing systems
  • Knowledge relating to general office procedures
  • Ability to work to deadlines

Desirable

  • An awareness of the laws relating to Health and Safety at Work
  • Understanding of stock control procedures or inventory management systems

Qualifications

Essential

  • Educated to G.C.S.E. level or equivalent

Desirable

  • ECDL

Further Training

Essential

  • Training undertaken in Manual Handling, and Health and Safety at Work

Experience

Essential

  • Experience within a goods receipt and distribution function within a complex environment or large organisation
  • Experience of general office duties, i.e. filing, dealing with mail
  • Experience of working in a busy office environment working to high standards of accuracy under pressure and meeting deadlines
  • Customer service experience

Desirable

  • Previous NHS experience
  • Previous experience of computerised purchasing
  • Use of e-mail and the Interne

Contractual Requirements

Essential

  • Willing to work flexible hours when required

Desirable

  • Willing to undertake further training and qualifications as required in the post
Person Specification

Knowledge Requirements

Essential

  • Knowledge of purchasing procedures and systems within a large, complex organisation
  • Knowledge relating to the importance of goods receipting procedures
  • Understanding and use of Word and Excel packages and other computerised purchasing systems
  • Knowledge relating to general office procedures
  • Ability to work to deadlines

Desirable

  • An awareness of the laws relating to Health and Safety at Work
  • Understanding of stock control procedures or inventory management systems

Qualifications

Essential

  • Educated to G.C.S.E. level or equivalent

Desirable

  • ECDL

Further Training

Essential

  • Training undertaken in Manual Handling, and Health and Safety at Work

Experience

Essential

  • Experience within a goods receipt and distribution function within a complex environment or large organisation
  • Experience of general office duties, i.e. filing, dealing with mail
  • Experience of working in a busy office environment working to high standards of accuracy under pressure and meeting deadlines
  • Customer service experience

Desirable

  • Previous NHS experience
  • Previous experience of computerised purchasing
  • Use of e-mail and the Interne

Contractual Requirements

Essential

  • Willing to work flexible hours when required

Desirable

  • Willing to undertake further training and qualifications as required in the post

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Sherwood Forest Hospitals NHS Foundation Trust

Address

King's Mill Hospital

Mansfield Road

Sutton in Ashfield

NG17 4JL


Employer's website

https://www.sfh-tr.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Sherwood Forest Hospitals NHS Foundation Trust

Address

King's Mill Hospital

Mansfield Road

Sutton in Ashfield

NG17 4JL


Employer's website

https://www.sfh-tr.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Supply Chain Manager

Sally-anne Samuels

sally-anne.samuels@nhs.net

01623622515

Details

Date posted

11 July 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

214-CEN-6433217

Job locations

King's Mill Hospital

Mansfield Road

Sutton in Ashfield

NG17 4JL


Supporting documents

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