Job summary
Research Governance Administrator - Band 4
£33,094 - £36,195 Inclusive of HCAS Per Annum
Fixed term Contract: 12 months - Full time - 37.5 hours per week
The Research Governance Administrator will undertake research governance activities (such as research passport administration, review of study amendments, study archiving) and will function as a member of the Research and Development team through provision of dedicated administrative support, mainly for the Research Governance Team.
Main duties of the job
The Research Governance Team is responsible for all governance related checks involved in the set-up, maintenance and close down of non-commercial research at King's College Hospital NHS Foundation Trust.
The successful post holder will assist in managing the Governance Team shred inbox and be responsible for allocating work appropriately and responding to simple queries.
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites.
The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
Research Governance Responsibilities:
- To be responsible for reviewing research passport applications and issuing Letters of Access.
- Ensure appropriate confidentiality of records and information (verbal, written and computerised).
- Be able to deal effectively with queries relating to research governance processes.
- To robustly manage the Research shared mailbox in conjunction with the Research Facilitators
- To prepare and administer reviews of participating site amendments for studies where the Trust or Kings College London is a participating site.
Administrative support for the Research Governance Team: - To update study information on the EDGE database including document uploads.
- Filing, scanning and managing research documentation as requested by Governance Facilitator/Specialist.
- The post holder will be part of an administration team responsible for ensuring all Research Governance data is accurately recorded to enable the R&D Department to produce effective and accurate reports for local audits and government inspections.
Please refer to the attached job description and person specification for further details of the main responsibilities of the role.
Job description
Job responsibilities
Research Governance Responsibilities:
- To be responsible for reviewing research passport applications and issuing Letters of Access.
- Ensure appropriate confidentiality of records and information (verbal, written and computerised).
- Be able to deal effectively with queries relating to research governance processes.
- To robustly manage the Research shared mailbox in conjunction with the Research Facilitators
- To prepare and administer reviews of participating site amendments for studies where the Trust or Kings College London is a participating site.
Administrative support for the Research Governance Team: - To update study information on the EDGE database including document uploads.
- Filing, scanning and managing research documentation as requested by Governance Facilitator/Specialist.
- The post holder will be part of an administration team responsible for ensuring all Research Governance data is accurately recorded to enable the R&D Department to produce effective and accurate reports for local audits and government inspections.
Please refer to the attached job description and person specification for further details of the main responsibilities of the role.
Person Specification
Education and Qualifications
Essential
- Educated to a minimum of GCSE grade C or equivalent in Maths and English.
- Evidence of professional development e.g. courses (in administration, project management) or further education
Knowledge & Experience
Essential
- Experience of working in an administration / coordinator or office management role
- Ability to work under pressure and exercise judgement when dealing with inquiries.
- Ability to coordinate projects to meet deadlines.
- Ability to work without supervision and use own initiative
- Ability to concentrate even with frequent interruptions and unpredictable working pattern.
Desirable
- Previous experience in the NHS or in a Higher Education setting.
- Interest in research
Skills & Competencies
Essential
- ECDL or proven equivalent experience in MS Office Package, email and Internet browsers; Advanced keyboard use.
- Excellent written and verbal communication skills combined with an effective and courteous telephone manner.
- Ability to prioritise; to be organised and flexible. Able to effectively accommodate ad hoc demands to existing workload.
- Able to demonstrate tact and diplomacy.
Person Specification
Education and Qualifications
Essential
- Educated to a minimum of GCSE grade C or equivalent in Maths and English.
- Evidence of professional development e.g. courses (in administration, project management) or further education
Knowledge & Experience
Essential
- Experience of working in an administration / coordinator or office management role
- Ability to work under pressure and exercise judgement when dealing with inquiries.
- Ability to coordinate projects to meet deadlines.
- Ability to work without supervision and use own initiative
- Ability to concentrate even with frequent interruptions and unpredictable working pattern.
Desirable
- Previous experience in the NHS or in a Higher Education setting.
- Interest in research
Skills & Competencies
Essential
- ECDL or proven equivalent experience in MS Office Package, email and Internet browsers; Advanced keyboard use.
- Excellent written and verbal communication skills combined with an effective and courteous telephone manner.
- Ability to prioritise; to be organised and flexible. Able to effectively accommodate ad hoc demands to existing workload.
- Able to demonstrate tact and diplomacy.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
