Senior Pharmacy Assistant Technical Officer - Stores and Distribution

Job description

Job responsibilities

Stores and Distribution:

1. To accurately use the internal computer system EPIC to issue stock items to replenish wards, departments and community clinics.
2. To use information obtained from Omnicell system to respond to stock requests and assist with stock optimisation.
3. To accurately assemble items on picking tickets ready for checking.
4. To accurately check items previously picked by another member of staff and pack appropriately ready for delivery to required areas.
5. To have responsibility for the top-up of drugs to a designated ward/ department and to provide cover as necessary for any unavailable staff on their wards/department.
6. To support the cycle counts for the Omnicell cabinets to ensure that stock levels and re-order quantities are accurately maintained.
7. To help maintain stock levels by participating in stock checks and performing expiry checks, ensuring appropriate documentation is completed. Reporting any inaccuracies, expired and short-dated stock.
8. To assist in the issue of 'to follow' items for wards and departments daily.
9. To monitor and action requests and queries received in the distribution email inbox, including ad hoc items to wards.
10. To check and record environmental temperatures, referring to a senior colleague in the event of any anomalies.
11. To check that all daily ward top ups are completed and refer to the Procurement & Distribution Technicians in case of any problems.
12. To be responsible for returning excess ward stock to the Pharmacy Stores, checking the appropriate shelf life and confirming quantities.
13. Accept and sign the receipt for deliveries of Pharmaceutical products from suppliers, checking that the delivery is for the Pharmacy Department.
14. To unpack goods received and; Check that items and quantities received match delivery notes and purchase orders

    Check that items are in good condition, and tamper seals are intact

    Check items have an adequate shelf life, referring to senior team for goods with a shelf life of 6 months or less

    Check that prices match those on both the delivery notes and purchase orders, referring to senior team for any discrepancies

    Sign purchase orders and delivery notes to accept goods received as stated above.

    To ensure practice across Denmark Hill and PRUH with regards to goods receiving is the same.

    To ensure all goods received are mapped correctly onto EPIC at the point of receipt including ensuring each line received is distinct on EPIC

    To assist with the QA release process of unlicensed medicines

15. To accurately file purchase orders and delivery notes in line with procedures.
16. To maintain a clean, safe, clean and tidy working environment in all areas of Pharmacy Stores
17. To support the daily checks of the medical gas stores to ensure appropriate stock levels and cylinder turnover is maintained.
18. Put away stock into the Pharmacy Robotic system, onto shelves in the Stores Area or distribute to the Dispensary or Aseptic Department.
19. Responsible for daily waste disposal according to strict procedures.
20. Carry out general duties within the stores/distribution areas as required.
21. To ensure documentation is accurately completed and filed as necessary.
22. Cover the picking, issuing and delivery of IV fluids if required.
23. Assist in the training of all new members of staff, Pre-Registered Trainee Pharmacy Technicians, rotational staff members and work experience students as deemed necessary by the Lead Technician for Distribution for all general duties.
24. To act as a role model for new starters and junior staff.
25. To attend departmental meetings, keeping oneself informed and communicating information as necessary.

General Duties:

1. To participate in the department 7 day service including weekends.
2. To deal with enquires received over the telephone and within Pharmacy Stores environment referring to the Senior Technicians if necessary.
3. To attend promptly to all internal and external customers and provide a high standard of customer service.
4. To be responsible for data accuracy on the computer system.
5. To undergo training to ensure competence.
6. To follow all procedures and policies in the department, including any other relevant duties, as may be required by the Director of Pharmacy.
7. To maintain satisfactory personal performance and professional standards and achieve, where possible, agreed objectives described in the Annual Staff Appraisal system.
8. All King's College Hospital NHS Trust employees must carry out their duties with due regard to the Fair Access Policy and respect the cultural beliefs and customs held by clients and staff.
9. To ensure compliance with the Health and Safety at Work Act and other relevant legislation, national and local policies and procedures.
10. To comply with the Standing Orders and Standing Financial Instructions of King's College Hospital NHS Trust.

Person Specification

Education/Qualifications

Essential

• GCSE or equivalent in English and Mathematics grades A-C
• NVQ Level 2 accredited knowledge in Pharmacy Services or willing to work towards obtaining.

Relevant Knowledge/Experience

Essential

• Experience with Medicines/working in pharmacy
• Ability to understand the importance of the medicines supply chain in a hospital environment

Desirable

• Experience in Hospital Environment

Relevant Skills and Abilities

Essential

• Ability to work as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

King's College Hospital NHS Foundation Trust

Address

King's College Hospital

Denmark Hill

London

SE5 9RS

Employer's website

https://www.kch.nhs.uk/ (Opens in a new tab)