PGMDE Simulation Technician / Coordinator

Job description

Job responsibilities

1. Simulation technical support responsibilities

Act as the main point of contact for the PGMDE simulation training programme and facilities.

The post-holder will be required to work across different sites and within the hospital.

Act as the main point of contact to support in-situ simulation and mobile training programmes, as agreed with the Senior Management Team.

Working in close liaison with the PGMDE Simulation Associate Directors, Clinical Skills Tutors and Divisional Simulation Leads, be responsible for the simulation programme and facilities, ensuring readiness for simulation activities.

To liaise effectively with the PGMDE Team to ensure the smooth running of the training programmes, whichever location they are delivered, this could include hospital-based satellite sites and mobile simulation on Wards.

Be responsible for the installation, care, maintenance and management of equipment under his/her control housed within the PGMDE Department and any associated areas.

Support conferences, courses and training sessions for internal and external organisations.

Participate in and teach the use of simulation equipment on the training days as required.

Provide training in the use of specialised equipment to both PGMDE staff and users.

Work on and resolve faults or problems with the wide variety of equipment which is used in the PGMDE Department and any other sites.

Work with external contractors to ensure contracts are in place and agreements are adhered to.

To be responsible for the control of stock and supplies and equipment and consumables in the conference centre and the upkeep of a detailed inventory.

Be familiar with and appreciative of the constraints associated with working in both non-sterile and sterile environments, with a full understanding of the protocols involved when working in these diverse environments.

• To support PGMDE postgraduate training by active participation in the setting up of the rooms as required.

2. Coordination responsibilities

• Coordinating the administration and management of the simulation training programme and facility, working closely with the PGMDE Team and internal and external faculty and course organisers.

• To be responsible for the administration and coordination of courses, to ensure their smooth running, including use of electronic and paper systems and preparation of materials, ordering hospitality, booking venues, advertising and booking attendees.

• Manage small budgets and process costs for simulation courses, including handling course fees, sending invoices, paying suppliers and subjects.

• To be responsible for the co-ordination of appropriate governance meetings for Simulation.

• To be responsible for maintaining and managing the faculty list.

• Monitor customer feedback developing and analysing evaluation mechanisms.

• Deputise for Conference Centre Manager to ensure smooth running of the centre and management of courses

• Supervise simulation activity and junior staff as required

• Provide front of house cover for absences.

3. Communication & Networking

Be responsible for the PGMDE website/intranet pages relating to simulation, ensuring it is maintained and managed to ensure the aims and objectives are met.

In conjunction with Clinical Facilitator and Simulation Leads assist with the writing of course programmes and descriptive material for inclusion in online platforms and advertising.

To work closely with external groups, including NHSE, KHP, and internal teams, such as PRUH Hospital site. Facilitate cross site collaboration and working.

• Advise on the procurement of audiovisual and IT equipment with reference to its use in education and training.

• Advise on the procurement of equipment relating to simulation-based education and training programmes.

• Develop new services with respect to technology enhanced training programmes and equipment, acting as the point of references for such new developments.

• Work independently.

• Use own initiative to resolve problems whilst keeping their line manager well informed of progress in ongoing situations.

5. Special Requirements

• You may be required to work irregular hours in accordance with the needs of the role, to cover the training schedules, i.e. some early start or evening work may be required

• You may occasionally be required to work at weekends and assist with room set up, i.e. move furniture as well as order refreshments

6. General Administrative Duties

General office duties including answering phone and taking messages, receiving and welcoming visitors to the Department

Arrange meetings as required, ordering hospitality and booking venues

Maintain the confidentiality of all information in accordance with the requirements of the Data Protection Act and the Trusts Information Systems Security Policy

Attend monthly one to one meetings with your line Manager.

Attend and contribute to monthly team meeting .

Person Specification

Education

Essential

• University Degree or substantial experience of professional or specialist knowledge OR a relevant qualification and substantial experience through extended learning

Experience

Essential

• Experience of working within a Higher/Further Education/NHS Environment
• Experience working with Simulator mannequins or similar technology

Skills

Essential

• Audiovisual skills and experience, including filming and editing of procedures for academic/business purposes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

King's College Hospital NHS Foundation Trust

Address

King's College Hospital NHS Foundation Trust

Denmark Hill

Camberwell

SE5 9RS

Employer's website

https://www.kch.nhs.uk/ (Opens in a new tab)