Corporate Governance Officer

Job description

Job responsibilities

Compliance

You will have a significant role in the production of the Trusts Annual Report in accordance with NHS Improvement guidance, advising internal authors on content, drafting relevant sections yourself, ensuring all statutory requirements are fulfilled and, finally, ensuring that documents are submitted to Monitor and laid before Parliament in accordance with statute.

Assist in the production and submission of the statutory annual returns, including the Annual Accounts and Annual Report, and quarterly returns to NHS Improvement, the Independent Regulator, in accordance with their compliance requirements.

Ensure that the election of governors is carried out in accordance with the Trusts constitution.

Advise Directors and Governors on declarations of interest and maintain the appropriate registers.

Assist with arrangements for the election of public and staff governors in accordance with the election rules contained within the Trusts constitution.

Ensure that Governors declarations of eligibility to vote at meetings are kept up to date.

Maintain agreements with partnership organisations with regard to their nominated representatives on the Board of Governors.

Ensure disclosures are updated regularly on the Trusts website in accordance with the Code of Governance.

Governance

Keep under review all corporate governance developments and guidance which might affect the Trust to ensure that the Boards of Directors and Council Governors are fully briefed on these matters and have regard to them when taking decisions.

Support the development of the Foundation Trust Office, maintaining processes and systems to ensure effective corporate governance arrangements and the Trusts corporate services function.

Ensure that committees of the Board of Directors and Council of Governors are properly constituted with clear terms of reference.

Draft Board and Committee reports, as required and advise report authors on the content and presentation of their papers.

Maintain a Corporate Governance Handbook including policy and procedure relating to the register of gifts and hospitality for staff and Directors.

Assist in the delivery of induction programmes for new Directors and Governors.

Ensure that Directors and Governors receive information in a timely and appropriate way to enable them to discharge their duties effectively. This includes meeting papers and information from external organisations.

Respond to public, regulatory and Trust queries concerning corporate governance, including FOI requests.

Board of Directors, Council of Governors and their Committees

In conjunction with the Chairman, and the Trust Secretary, plan, arrange and produce agendas, reports and subsequent minutes and action tracking for the Board and Committees of the Board of Directors and Council of Governors.

Provide support to weekly Kings Executive team meetings, liaising with the Chief Executive re agenda planning, and following up on all agreed actions.

Ensure timely distribution of Trust policies following executive approval and liaison with staff responsible for Trust dissemination.

Facilitate the Trusts decision-making process by ensuring that clear recommendations are made in reports to these meetings and that decisions are recorded and followed through.

Assist in the development and maintenance of forward plans for Board of Directors and Council of Governors and draw up the yearly programme of meetings.

Draft Board Committee Annual Reports and Self Assessments for approval by Non Executive Committee Chairs and Committee leads.

Draft, maintain, and update Committee Terms of Reference, ensuring these comply with best practice corporate governance and statutory/regulatory requirements.

Review and draft amendments to the Trusts constitution for approval by Directors and Governors.

Support in ensuring that the membership database is kept updated in line with the Trusts requirements.

In liaison with the Membership Team, ensure the accuracy of the membership database with regards to members eligibility, contact details and communication preferences.

To liaise with the database provider with regards to governor recruitment, including membership data selection and mailing fulfilment.

Information

Responsible for ensuring relevant and up to date corporate governance information is provided on the Trusts website, intranet, extranet and X drive including meeting details, agendas and minutes; Directors and Governors registers; annual plan and annual report, and other relevant information

Develop and maintain the Governors page on the Trust Website, ensuring timely, relevant and statutory information is provided to Governors, including NHSI/E guidance, board and committee information, meeting papers, and the Governors induction handbook.

General Responsibilities

The post holder has a general duty of care for their own health, safety and well being and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with this post.

To observe the rules, policies, procedures and standards of King's College Hospital NHS Trust together with all relevant statutory and professional obligations.

To observe and maintain strict confidentiality of personal information relating to patients and staff.

To be responsible, with management support, for their own personal development and to actively contribute to the development of colleagues.

The post holder has an important responsibility for and contribution to infection control and must be familiar with the infection control and hygiene requirements of this role.

These requirements are set out in the National Code of Practice on Infection Control and in local policies and procedures which will be made clear during your induction and subsequent refresher training. These standards must be strictly complied with at all times.

Person Specification

Education and Qualifications

Essential

• Educated to degree level or demonstrable equivalent managerial experience
• Evidence of Continuous professional development

Desirable

• Qualified (or near qualified) Chartered Secretary or professional postgraduate qualification (e.g. Institute of Chartered Secretaries and Administrators accreditation /Masters in Corporate Governance).

Knowledge and Experience

Essential

• Experience of servicing and supporting Boards and Committees
• Ability to minute high level meetings and transcribe minutes to a high standard.
• Previous experience of working in a fast moving, confidential, sensitive, pressurised deadline driven environment.

Skills and Competencies

Desirable

• Demonstrable ability to understand and accurately minute discussions relating to finance, audit, and risk in a governance or committee setting, including familiarity with financial terminology and audit processes
• Knowledge of NHS financial governance, including the annual reporting cycle, internal/external audit, and financial assurance frameworks.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

King's College Hospital NHS Foundation Trust

Address

King's College Hospital NHS Foundation Trust

Denmark Hill

London

SE5 9RS

Employer's website

https://www.kch.nhs.uk/ (Opens in a new tab)