Job summary
King's College Hospital has a full-time vacancy for a band 4 Trainee Clinical Coding Analyst at King's College Hospital or KCH at Denmark Hill in London.
Clinical Coders translate clinical information into diagnostic and procedural codes that provide the Trust with income and accurate statistical data.
Main duties of the job
King's College Hospital NHS Foundation Trust has a vacancy for one full-time (Monday to Friday, 37.5 hours per week) Trainee Clinical Coding Analyst at King's College Hospital or KCH at Denmark Hill in LondonThis post requires the successful applicant to undertake some personal study.When fully trained, you will be responsible for abstracting and translating medical terminology into clinical codes using ICD-10 and OPCS-4 to national standards.
You will be required to produce consistent, accurate, complete and timely coded clinical data, for use by the Trust's Finance Department, Clinicians and Senior Managers.If you enjoy a busy environment and are committed to providing accurate and timely coded data, come and join us. In return we will give you access to our in-house Clinical Classification Service coding training courses, mentoring, the potential for career progression, and a great workplace.As part of this role you are required to attend a mandatory 24-day training course. Please note that Annual Leave is not permitted during the training period.
Once the mandatory training course has been completed, the trainee will have the option to work remotely on a part-time basis, subject to a competency review.
If you want to become part of our well-established team and are looking for a role with career progression, come and join us.
Please ensure that you meet the criteria on the Person Specification before applying.
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of £1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites.
The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centered, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
Job Purpose
Clinical Coding is a highly skilled role. The post holder will attend the Standards Course and undergo specialised formal workshops and on-the-job training/mentoring, to build knowledge and competency levels to convert clinically generated text into a coded format, entering the codes on the Trusts' encoding system,
They will work as part of a team responsible for the collation and translation of written diagnostic and procedural information from clinical documentation into internationally recognised codes, OPCS-4 & ICD-10, adhering to the rules agreed by the World Health Organisation.
As a trainee, you will be expected to work towards the Accredited Clinical Coder qualification and study independently.
Work is supervised by the Training Team & Coding Manager, supported by Accredited Clinical Coding Analysts until an agreed level of competence is reached.
Background and Key Relationships The clinical coding departments of Kings College Hospitals NHS Foundation Trust of which there are 5 sites in Kent and Camberwell are responsible for determining the clinical coding of around 300,000 episodes of in-patient care annually. The Trust provides a full range of hospital specialities, supplemented by a significant number of regional and national specialist services, renal, liver etc.
The Trust expects clinical coding to meet deadlines for payment; and for the results of coding to be regularly reviewed by clinical teams. The Trusts coding strategy is to move to fully electronic source documentation.
Key Relationships: Coding Team
Clinical Staff
Medical Records
Trust Expectations The post holder will contribute to
- The successful overall performance of the Trust.
- Support your Trust colleagues to successfully perform their roles through developing informal peer networks where appropriate
- Ensure you are aware of relevant organisational communications.
DUTIES AND RESPONSIBILITIES - Identify from the PAS system episodes to be coded.
- Extract relevant information regarding diagnosis/procedures/dates from the source document.
- Ensure from the episode details within the patient record, the finished consultant episode is coded according to the rules of ICD & OPCS, to provide consistent high-quality coding
- On a daily basis complete the coding of those patients who have discharged episodes within the Trust PAS, inputting the code to the encoding system. In order to generate information for financial purposes (HRGs), clinical indicators, clinical governance, and local, national and international data.
- To assign, sequence and input all codes necessary to reflect the patient's total care, using ICD10 and OPCS4
- To raise a problem report to identify documentation or episode data errors that impact the achievement of coding quality and completeness
- To liaise with Auditors/Trainers to reach a firm decision as to the Diagnosis and Procedure to be coded when advice is required.
- Utilise the EPR and other relevant data/paper systems to retrieve data to assist in the coding of completed patient episodes.
- To ensure a high standard of coding quality and timeliness is maintained.
- To identify and locate the patient records or other relevant data to facilitate the coding of all uncoded episodes on a daily basis, ensuring complete coding of diagnostic and procedure codes to meet deadlines.
- Give support in the development of any new procedures and systems within the department
- Maintain and update as necessary a personal copy of the relevant coding manuals, in accordance with national standards and guidance from the Training Manager & Coding Clinic.
- To receive training in and acquire skills in new coding schemes.
- Identify and report Data Quality issues to the Clinical Coding Manager.
- Work with those you support to develop a collaborative working partnership, which positively contributes to their overall efficiency and role performance
TRAINING & DEVELOPMENT - Maintain and improve your knowledge and understanding of the health service arena: including health systems, policy support and current issues.
- Increase the level of guidance knowledge and skills within the Trust through documenting key learning and supporting others to develop their abilities.
- Attend Mandatory Coding Training sessions including the Standards Course, various workshops and Refresher.
TEAMWORK - Provide a high-quality service to ensure the service performance targets are consistently achieved.
- Support team members to deliver on their relevant objectives by offering advice and guidance and support as appropriate. Demonstrate own workplace routines to new and less experienced staff
- Coding Staff must work within the processes of the Patient Records Service for notes maintenance and data recording.
- Develop and maintain good links with clinical staff to ensure high-quality data.
Job description
Job responsibilities
Job Purpose
Clinical Coding is a highly skilled role. The post holder will attend the Standards Course and undergo specialised formal workshops and on-the-job training/mentoring, to build knowledge and competency levels to convert clinically generated text into a coded format, entering the codes on the Trusts' encoding system,
They will work as part of a team responsible for the collation and translation of written diagnostic and procedural information from clinical documentation into internationally recognised codes, OPCS-4 & ICD-10, adhering to the rules agreed by the World Health Organisation.
As a trainee, you will be expected to work towards the Accredited Clinical Coder qualification and study independently.
Work is supervised by the Training Team & Coding Manager, supported by Accredited Clinical Coding Analysts until an agreed level of competence is reached.
Background and Key Relationships The clinical coding departments of Kings College Hospitals NHS Foundation Trust of which there are 5 sites in Kent and Camberwell are responsible for determining the clinical coding of around 300,000 episodes of in-patient care annually. The Trust provides a full range of hospital specialities, supplemented by a significant number of regional and national specialist services, renal, liver etc.
The Trust expects clinical coding to meet deadlines for payment; and for the results of coding to be regularly reviewed by clinical teams. The Trusts coding strategy is to move to fully electronic source documentation.
Key Relationships: Coding Team
Clinical Staff
Medical Records
Trust Expectations The post holder will contribute to
- The successful overall performance of the Trust.
- Support your Trust colleagues to successfully perform their roles through developing informal peer networks where appropriate
- Ensure you are aware of relevant organisational communications.
DUTIES AND RESPONSIBILITIES - Identify from the PAS system episodes to be coded.
- Extract relevant information regarding diagnosis/procedures/dates from the source document.
- Ensure from the episode details within the patient record, the finished consultant episode is coded according to the rules of ICD & OPCS, to provide consistent high-quality coding
- On a daily basis complete the coding of those patients who have discharged episodes within the Trust PAS, inputting the code to the encoding system. In order to generate information for financial purposes (HRGs), clinical indicators, clinical governance, and local, national and international data.
- To assign, sequence and input all codes necessary to reflect the patient's total care, using ICD10 and OPCS4
- To raise a problem report to identify documentation or episode data errors that impact the achievement of coding quality and completeness
- To liaise with Auditors/Trainers to reach a firm decision as to the Diagnosis and Procedure to be coded when advice is required.
- Utilise the EPR and other relevant data/paper systems to retrieve data to assist in the coding of completed patient episodes.
- To ensure a high standard of coding quality and timeliness is maintained.
- To identify and locate the patient records or other relevant data to facilitate the coding of all uncoded episodes on a daily basis, ensuring complete coding of diagnostic and procedure codes to meet deadlines.
- Give support in the development of any new procedures and systems within the department
- Maintain and update as necessary a personal copy of the relevant coding manuals, in accordance with national standards and guidance from the Training Manager & Coding Clinic.
- To receive training in and acquire skills in new coding schemes.
- Identify and report Data Quality issues to the Clinical Coding Manager.
- Work with those you support to develop a collaborative working partnership, which positively contributes to their overall efficiency and role performance
TRAINING & DEVELOPMENT - Maintain and improve your knowledge and understanding of the health service arena: including health systems, policy support and current issues.
- Increase the level of guidance knowledge and skills within the Trust through documenting key learning and supporting others to develop their abilities.
- Attend Mandatory Coding Training sessions including the Standards Course, various workshops and Refresher.
TEAMWORK - Provide a high-quality service to ensure the service performance targets are consistently achieved.
- Support team members to deliver on their relevant objectives by offering advice and guidance and support as appropriate. Demonstrate own workplace routines to new and less experienced staff
- Coding Staff must work within the processes of the Patient Records Service for notes maintenance and data recording.
- Develop and maintain good links with clinical staff to ensure high-quality data.
Person Specification
Education & Qualification
Essential
- A level in science/biology
- Knowledge of Anatomy & Physiology
- Knowledge of Medical Terminology
- Evidence of the ability to self study/self develop
- Understanding of what a coder does/the clinical coder's role
Desirable
- Experience of using NHS hospital administrative systems
- Degree in science/healthcare
- Medical terminology qualification
Skill & Abilities
Essential
- Ability to work under pressure and meet a deadline
- Ability to use own initiative to solve problems
- Ability to prioritse own workload with conflicting demands
- Excellent communication skills with the ability to work within a team
- Excellent keyboard and IT skills.
- Proven attention to detail
Desirable
- Experience with Home working
Person Specification
Education & Qualification
Essential
- A level in science/biology
- Knowledge of Anatomy & Physiology
- Knowledge of Medical Terminology
- Evidence of the ability to self study/self develop
- Understanding of what a coder does/the clinical coder's role
Desirable
- Experience of using NHS hospital administrative systems
- Degree in science/healthcare
- Medical terminology qualification
Skill & Abilities
Essential
- Ability to work under pressure and meet a deadline
- Ability to use own initiative to solve problems
- Ability to prioritse own workload with conflicting demands
- Excellent communication skills with the ability to work within a team
- Excellent keyboard and IT skills.
- Proven attention to detail
Desirable
- Experience with Home working
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
King's College Hospital NHS Foundation Trust
Address
King's College Hospital, Coldharbour Works
245a Coldharbour Lane
London
SW9 8RR
Employer's website
https://www.kch.nhs.uk/ (Opens in a new tab)
