Job summary
This is a key role within the General & Adult Medicine departments and Site Operational Management Team and provides support in the delivery of medical staffing related activities. The post holder will work closely with Medical Staffing Managers in all Resourcing tasks relating to the management of substantive staff, as well as the Clinical Leads and Directors in achieving key performance indicators (KPIs) in these areas.
The nature of the job requires the post-holder to deal with confidential and sensitive information related to staff. The post-holder will ensure this information is kept confidential and secure in line with Trust policies.
Main duties of the job
The post holder will be responsible for the coordination of medical rotas within the care group, ensuring safe and effective rostering and responding to queries relating to leave, locums, induction, sickness and working hours. This will include the on-going management of the out of hours and on call rotas for General/Speciality Medicine and Adult Medicine Medical Team. We are advertising 2 band 4 posts for General/Speciality Medicine and Adult Medicine services.
You will have experience of working in a busy office environment, preferably in HR, Rota management or Medical Staffing. You will be highly organised with the ability to work on your own initiative and have experience of learning fast and using management information systems. You will be customer (your customers will be doctors and consultants) and patient focused with the ability to think calmly and logically under pressure, have excellent interpersonal and communication skills, and have a positive attitude to maintaining high standards at all times.
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
To use and maintain the Health roster database to ensure that all medical staff has allocated rota line, annual leave, sickness absence, study leave and Maternity/Paternity leave is recorded.
To use Patchwork system to book and approve timesheets for any locums booked.
To monitor medical staff sickness, escalating any workforce issues as required and in line with Trust policy.
To identify gaps and assist in the co-ordination of cover arrangements for the planned absence of medical staff, escalating as required.
We are looking for 2 band 4 posts for General/Speciality Medicine and Adult Medicine services. Working hours Monday to Friday.
Job description
Job responsibilities
To use and maintain the Health roster database to ensure that all medical staff has allocated rota line, annual leave, sickness absence, study leave and Maternity/Paternity leave is recorded.
To use Patchwork system to book and approve timesheets for any locums booked.
To monitor medical staff sickness, escalating any workforce issues as required and in line with Trust policy.
To identify gaps and assist in the co-ordination of cover arrangements for the planned absence of medical staff, escalating as required.
We are looking for 2 band 4 posts for General/Speciality Medicine and Adult Medicine services. Working hours Monday to Friday.
Person Specification
Education and Qualifications
Essential
- Educated to GCSE level, or equivalent knowledge, skills and work experience
Knowledge and Experience
Essential
- Have a strong administration background and interest in HR and staffing challenges
- Experience working in a medical staffing role including up to date knowledge of Working Time Directives (EWTD) and Junior Doctors contract rules
- Experience in system implementation and /or providing end user support
Desirable
- Experience at advanced level in Microsoft Excel
Skills and Competencies
Essential
- Excellent communication and interpersonal skills with all grades and groups of staff (internal and external)
- Intermediate skills in the Microsoft Office suite of packages, including monitoring and entering data in spreadsheets and databases, analysis and report production. A passion in learning new electronic systems and becoming the subject matter expert would be advantageous
- Able to exchange confidential sensitive or contentious information following clear guidelines in a flexible manner
Person Specification
Education and Qualifications
Essential
- Educated to GCSE level, or equivalent knowledge, skills and work experience
Knowledge and Experience
Essential
- Have a strong administration background and interest in HR and staffing challenges
- Experience working in a medical staffing role including up to date knowledge of Working Time Directives (EWTD) and Junior Doctors contract rules
- Experience in system implementation and /or providing end user support
Desirable
- Experience at advanced level in Microsoft Excel
Skills and Competencies
Essential
- Excellent communication and interpersonal skills with all grades and groups of staff (internal and external)
- Intermediate skills in the Microsoft Office suite of packages, including monitoring and entering data in spreadsheets and databases, analysis and report production. A passion in learning new electronic systems and becoming the subject matter expert would be advantageous
- Able to exchange confidential sensitive or contentious information following clear guidelines in a flexible manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
