Job summary
The post-holder will join the Medical Workforce Team primarily providing support to the Medical Workforce Advisor, Medical Workforce Manager, Associate Medical Director/GMC Responsible Officer and the Chief Medical Officer's office.
Specifically, the post holder will support the maintenance and monitoring of the e-job planning, e-appraisal and revalidation management systems. Also supporting clinical and operational management with M&D leave entitlement calculations.
Key skills required;
- Data input experience
- Experience of electronic systems
- Administrative duties - minute taking / arranging meetings
- Production of reports using excel
- Ability to provide system training for the end users
Main duties of the job
Medical Appraisal & Revalidation
The role supports all grades of Doctors within the Trust (excluding our HEE Trainees) to meet their GMC revalidation requirements through support with our SARD online system and helping them understand the GMC and Trust policy guidelines
Job Planning
The role also provides support to clinical and operational managers in job planning on SARD for a Consultants and SAS grades.
Leave Entitlements
As a team, we also support managers with the calculation of M&D leave entitlements as per the Trust policy.
There is also development opportunities to gain an understanding of our Junior Doctor 2016 contract requirements.
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and around 14,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King's College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in Bromley.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
The trust-wide strategy Strong Roots, Global Reachis our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we can take Team King's to another level.
Job description
Job responsibilities
E-Appraisal & Revalidation Management System
- Support in the management and maintenance of data on the e-appraisal and revalidation management systems in accordance with the Trusts governance arrangements.
- Validate on a monthly basis the data on the e-appraisal and revalidation management systems against the Trusts Electronic Staff Records (ESR) and GMC Connect using Excel.
- Attend & take minutes at the monthly meetings with the appraisal and revalidation leads.
- Monitor and respond to queries regarding appraisals and medical revalidation.
- Input onto SARD on a weekly basis all GMC Patient Questionnaires submitted by medical staff for their appraisals.
- Validate the consultant group email with list of consultants on SARD.
- Update GMC Connect on a weekly basis.
- Support the production of data and reports for the Responsible Officer and Medical Workforce Manager to assist in monitoring arrangements for revalidation and appraisals.
- Provide e-Appraisal system support for medical staff helping them to resolve issues and escalating complex issues to the Medical Workforce Advisor.
- To complete all internal and external RO-RO MPIT reference requests including practicing privileges applications.
- Assist medical staff with the input of their portfolio onto the Revalidation Management system.
Consultant e-Job Planning System (SARD-JV)
- Support the management and maintenance of data on the e-job planning and revalidation management systems in accordance with the Trusts governance arrangements.
- Validate on a monthly basis the data on the e-job planning system against the Trusts Electronic Staff Records (ESR) using Excel.
- Ensure that the e-Job Planning system is properly populated with job plans, and that the various stages of sign off are completed by the individual consultants and the Divisions.
- Assist medical & dental staff to create and/or update their job plans on the e-Job Planning system, and upload job plans as and when required.
- Provide e-Job Plan system support for medical staff helping them to resolve issues and escalating complex issues to the Medical Workforce Advisor.
Leave Entitlements
- Provide advice and support on annual leave entitlement in accordance with the Trust Annual leave policy and procedures for Medical and Dental Staff
Job description
Job responsibilities
E-Appraisal & Revalidation Management System
- Support in the management and maintenance of data on the e-appraisal and revalidation management systems in accordance with the Trusts governance arrangements.
- Validate on a monthly basis the data on the e-appraisal and revalidation management systems against the Trusts Electronic Staff Records (ESR) and GMC Connect using Excel.
- Attend & take minutes at the monthly meetings with the appraisal and revalidation leads.
- Monitor and respond to queries regarding appraisals and medical revalidation.
- Input onto SARD on a weekly basis all GMC Patient Questionnaires submitted by medical staff for their appraisals.
- Validate the consultant group email with list of consultants on SARD.
- Update GMC Connect on a weekly basis.
- Support the production of data and reports for the Responsible Officer and Medical Workforce Manager to assist in monitoring arrangements for revalidation and appraisals.
- Provide e-Appraisal system support for medical staff helping them to resolve issues and escalating complex issues to the Medical Workforce Advisor.
- To complete all internal and external RO-RO MPIT reference requests including practicing privileges applications.
- Assist medical staff with the input of their portfolio onto the Revalidation Management system.
Consultant e-Job Planning System (SARD-JV)
- Support the management and maintenance of data on the e-job planning and revalidation management systems in accordance with the Trusts governance arrangements.
- Validate on a monthly basis the data on the e-job planning system against the Trusts Electronic Staff Records (ESR) using Excel.
- Ensure that the e-Job Planning system is properly populated with job plans, and that the various stages of sign off are completed by the individual consultants and the Divisions.
- Assist medical & dental staff to create and/or update their job plans on the e-Job Planning system, and upload job plans as and when required.
- Provide e-Job Plan system support for medical staff helping them to resolve issues and escalating complex issues to the Medical Workforce Advisor.
Leave Entitlements
- Provide advice and support on annual leave entitlement in accordance with the Trust Annual leave policy and procedures for Medical and Dental Staff
Person Specification
Essential/Desirable
Essential
- Educated to 'A' Level or Diploma level, or equivalent knowledge, skills and experience
- Proven record of working knowledge of administrative practices
- ECDL or proven equivalent experience in Word and PowerPoint, email and Internet browsers
- Excellent computer literacy, including monitoring and entering data in spreadsheets and databases, analysis and report production
Desirable
- NHS Experience
- Previous experience of using e-job planning, revalidation and e-appraisal systems
- Basic understanding of the job planning, medical appraisal and revalidation processes
Person Specification
Essential/Desirable
Essential
- Educated to 'A' Level or Diploma level, or equivalent knowledge, skills and experience
- Proven record of working knowledge of administrative practices
- ECDL or proven equivalent experience in Word and PowerPoint, email and Internet browsers
- Excellent computer literacy, including monitoring and entering data in spreadsheets and databases, analysis and report production
Desirable
- NHS Experience
- Previous experience of using e-job planning, revalidation and e-appraisal systems
- Basic understanding of the job planning, medical appraisal and revalidation processes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
