Research Administrator

King's College Hospital NHS Foundation Trust

This job is now closed

Job summary

The post holder will be responsible for the provision of an effective, consistent administrative service to the agreed members of the Rheumatology Research Team, working with King's College London colleagues in the Centre for Rheumatic Disease Clinical Trials Group, where the portfolio also currently includes COVID-19 related studies such as vaccine trials, in collaboration with the King's NIHR/ Wellcome Trust Clinical Research Facility.

Although the team is based with KCL, the post will be managed by the NHS; and the successful candidate will be expected to work flexibly between the institutions.

The post holder will work independently and follow the policies and procedures for the clinical division. The post holder will ensure confidential and sensitive information is kept secure.

This is a varied role with ad hoc demands and so the post holder will need to be flexible, possessing excellent time management and organisational skills. The post holder will also be expected to use their own initiative and keep line manager and senior colleagues informed.

The Rheumatology research portfolio is expanding, and there will be scope for career progression within the RDU. The successful candidate will be supported with the necessary training opportunities to facilitate this.

This is an office-based post.

This advert may be closed early if a sufficient number of applications are received.

Main duties of the job

Please see attached detailed job description - duties include:

Responsible for sending letters and emails, and making calls to patients and supporting the management of referral databases and screening logs.
The nature of the job requires the post holder to be dealing with confidential and sensitive information related to patients and staff. The post holder will ensure this information is kept confidential and secure in line with Trust policies.
Making updates to the study overview database.

About us

King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and around 14,000 staff based across 5 main sites in South-East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King's College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in Bromley.

King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.

The trust-wide strategy Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we can take Team King's to another level.

Date posted

22 September 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£27,948 to £29,468 a year pa

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

213-CORP-7174

Job locations

King's College Hospital

Denmark Hill

London

SE5 9RS

Job description

Job responsibilities

Responsible for the organization and maintenance of filing systems within the Department; inputting information/patient activity onto any computerized systems and ensuring accurate retrieval and distribution of information.
Responsible for anticipating secretarial needs of and for supporting the agreed members of the research team. This will include arranging meetings, ordering and collecting patient notes, travel and general visit diary management.
To be responsible for ordering any KCH related consumables as instructed by staff using the Trust computerised system, non-stock paper system and/or any other local arrangement. Ensure accuracy of the orders and liaise with the Procurement department to ensure timely and correct delivery of the goods.

Job description

Job responsibilities

Responsible for the organization and maintenance of filing systems within the Department; inputting information/patient activity onto any computerized systems and ensuring accurate retrieval and distribution of information.
Responsible for anticipating secretarial needs of and for supporting the agreed members of the research team. This will include arranging meetings, ordering and collecting patient notes, travel and general visit diary management.
To be responsible for ordering any KCH related consumables as instructed by staff using the Trust computerised system, non-stock paper system and/or any other local arrangement. Ensure accuracy of the orders and liaise with the Procurement department to ensure timely and correct delivery of the goods.

Person Specification

Shortlisting Criteria

Essential

GCSE A-C grade in English or equivalent.
Previous administrative experience.
ECDL or proven equivalent experience with MS Office, email and Internet browsers. Advanced keyboard use.
Excellent communication skills in English, both written and verbal

Desirable

Good Clinical Practice training
Knowledge of clinical trial activity
Previous experience of clinical and/or research administration
Previous direct patient contact

Person Specification

Shortlisting Criteria

Essential

GCSE A-C grade in English or equivalent.
Previous administrative experience.
ECDL or proven equivalent experience with MS Office, email and Internet browsers. Advanced keyboard use.
Excellent communication skills in English, both written and verbal

Desirable

Good Clinical Practice training
Knowledge of clinical trial activity
Previous experience of clinical and/or research administration
Previous direct patient contact

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information