Medical Secretary (Vascular)

Job summary

Working Full time : 37.5 hours per week

Based at Wirral University Teaching Hospital

An opportunity has arisen within the Planned Care Division for a Medical Secretary. The post holder will work within the Vascular department at Wirral University Teaching Hospital. In this role the post holder will provide secretarial and administrative support to the Consultants and wider team.

We are looking for a highly motivated individual to provide a high standard of audio typing / clerical support. The successful candidate must be able to work using their own initiative, but also as part of a team.

Excellent communication and administrative skills are essential for this role, along with a keen eye for accuracy and detail. Organisational skills are also essential. Consultant diaries and associated clinical activity must be kept up to date to ensure the service we provide to our patients runs smoothly and efficiently.

A working knowledge of general office procedures and Microsoft packages is required, but full training will be given in the use of local computer systems. Knowledge of medical terminology also would be an advantage.

About SMART Vascular Unit - In 2014, the Countess of Chester Hospital NHS Foundation Trust (COCH) became the hub for the South Mersey Arterial Network (SMART) with Warrington & Halton Hospitals NHS Foundation Trust (WHH) and Wirral University Teaching Hospitals NHS Foundation Trust (WUTH) being the spoke sites. The clinical model of care centralises inpatient vascular and endovascular services at the COCH, with both WHH and WUTH continuing to provide outpatient services, daycase surgery and interventional radiology services as spoke sites. The current consultant workforce provides twelve permanent vascular consultant surgeons, six Registrars and six Senior House Officers, to deliver activity across the three Network sites.

PLEASE NOTE THIS POST ISBASED AT WIRRAL UNIVERSITY TEACHING HOSPITAL

Main duties of the job

1. To provide a comprehensive secretarial support to Consultants and wider vascular team.
2. As directed, arrange routine, urgent and fast track patient admissions/appointments by liaising with the patient, GPs, hospital co-ordinator, wards and other departments as necessary, keeping the team informed and ensuring patient notes and all necessary correspondence is available for the admission/appointment.
3. To undertake audio transcription of clinic and miscellaneous digital dictation as required by the Team Leader, ensuring all correspondence is checked by the author and signed off before distribution.

About us

The Countess of Chester Hospital NHS Foundation Trust provides services to West Cheshire and to Welsh patients covered by Betsi Cadwaladr University Health Board. The Trust works collaboratively within the wider Cheshire and Merseyside Health and Care Partnership. Its services are provided from three locations:

• The Countess of Chester Hospital: providing 438 general and acute beds
• Ellesmere Port Hospital: providing 56 beds as a rehabilitation, intermediate and outpatient facility
• Tarporley War Memorial Hospital: a base for community services which serve the local rural population.

The Trust employs over 6258 staff (headcount) which includes temporary bank staff and provides acute emergency and elective services, primary care direct access services and obstetric services to a population of approximately 407,000. This includes 357,000 residents in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire which has a population of approximately 50,000.

The Trust is a busy district general hospital and in 2022/2023, there were more than 503,342 patient attendances (inpatient, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery. This is an increase of nearly 10,000 compared to the previous year when there were 494,387 patient attendances.