Medical Secretary (Vascular)

Job summary

Working Full time: 37.5 hours per week

Based at Warrington and Halton Hospital

You will contribute and commit to promoting a positive team-based attitude, striving for the highest standards of service in order to deliver excellent secretarial support to the Smart Vascular Department and Management Team, being accountable to the Assistant Service Manager.

About SMART Vascular Unit - In 2014, the Countess of Chester Hospital NHS Foundation Trust (COCH) became the hub for the South Mersey Arterial Network (SMART) with Warrington & Halton Hospitals NHS Foundation Trust (WHH) and Wirral University Teaching Hospitals NHS Foundation Trust (WUTH) being the spoke sites. The clinical model of care centralises inpatient vascular and endovascular services at the COCH, with both WHH and WUTH continuing to provide outpatient services, daycase surgery and interventional radiology services as spoke sites. The current consultant workforce provides twelve permanent vascular consultant surgeons, six Registrars and six Senior House Officers, to deliver activity across the three Network sites.

PLEASE NOTE THIS POST IS BASED AT WARRINGTON HOSPITAL

You will be expected to work with minimal supervision, exercising independent judgement and using your own initiative. This position ensures an excellent level of Data Quality is maintained when dealing with confidential information in a sensitive manner.The role requires you to be aware of patient and staff confidentiality at all times. The list below is to outline the main duties involved; however, this is subject to change and will vary within the given role. We ask all employees to be flexible in their role, to always ensure we are delivering Safe, Kind and Effective care.

Main duties of the job

1. To provide a comprehensive secretarial support to Consultants and wider vascular team.
2. As directed, arrange routine, urgent and fast track patient admissions/appointments by liaising with the patient, GPs, hospital co-ordinator, wards and other departments as necessary, keeping the team informed and ensuring patient notes and all necessary correspondence is available for the admission/appointment.
3. To undertake audio transcription of clinic and miscellaneous digital dictation as required by the Team Leader, ensuring all correspondence is checked by the author and signed off beforedistribution.

About us

The Countess of Chester Hospital NHS Foundation Trust provides services to West Cheshire and to Welsh patients covered by Betsi Cadwaladr University Health Board. The Trust works collaboratively within the wider Cheshire and Merseyside Health and Care Partnership. Its services are provided from three locations:

• The Countess of Chester Hospital: providing 438 general and acute beds.
• Ellesmere Port Hospital: providing 56 beds as a rehabilitation, intermediate and outpatient facility.
• Tarporley War Memorial Hospital: a base for community services which serve the local rural population.

The Trust employs over 6258 staff (headcount) which includes temporary bank staff and provides acute emergency and elective services, primary care direct access services and obstetric services to a population of approximately 407,000. This includes 357,000 residents in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire which has a population of approximately 50,000.

The Trust is a busy district general hospital and in 2022/2023, there were more than 503,342 patient attendances (inpatient, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery. This is an increase of nearly 10,000 compared to the previous year when there were 494,387 patient attendances.