Admin Assistant, Health Records Library (Internal Only)
The closing date is 21 November 2025
Job summary
**This position is open to staff working at the Trust in the 'ECT Family' this includes currentEast Cheshire NHS Trust employees,both NHSP and ECT bank staff, ISS staff and volunteers at the Trust. Unfortunately, we cannot accept applications from applicants not listed within these groups.**
An opportunity has arisen in the busy Health Records Library at Macclesfield District General Hospital to appoint to the demanding and varied position of Admin Assistant.
The Health Records Library Team support the organisation with the provision of an efficient administration service which ensures the availability of patient records for clinical and research purposes.
The applicant must be hard working, flexible and be able to cope under competing pressure and demand. Experience with working in a team environment and excellent communication and interpersonal skills are essential. A good understanding of confidentiality and knowledge of the Data Protection Act 2018 is also essential.
37.5 and 22 Hours per week
Overseas candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a CoS for the post by assessing their circumstances against criteria specified on theVisas and immigration - GOV.UK (www.gov.uk)
Main duties of the job
The role includes:
- Sort and distribute incoming mail
- To create, update and amend patient case notes as required, ensuring all patient demographics are accurate
- Prepare case notes for clinics to the agreed standard format including the downloading of e-referral forms
- Use the online digital imaging retrieval
- To undertake reception duties on the ETU , including updating patient personal details and organizing follow up appointments
- To take phone calls in a timely courteous manner
- To work collaboratively as part of a well established team
About us
We are committed to providing the best quality integrated care to our patients. To achieve this aim we need highly motivated staff who are united by common values and behaviours.
We believe our workforce is our greatest asset and we actively support our staff to develop their capabilities to the full, with a variety of learning and development opportunities.
Whether you are just starting out in your career or are looking to use your skills and experience in a new role, East Cheshire NHS Trust is the right employer for you. We look forward to you joining us so that we can bring out your best.
Please be aware that this post requires an Standard with Barred list Disclosure and Barring Service (DBS) check, the cost of which is payable by the successful candidate. If you have lived or worked abroad for 6 months or more in the last 5 years you will need to obtain an overseas police clearance. Further information can be found on the additional information links at the bottom of the advert.
Details
Date posted
11 November 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
£24,465 a year per annum, pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
209-A-25-7522274-A
Job locations
Macclesfield District
General Hospital
Victoria Road, Macclesfield
SK10 3BL
Employer details
Employer name
East Cheshire NHS Trust
Address
Macclesfield District
General Hospital
Victoria Road, Macclesfield
SK10 3BL
Employer's website
https://www.eastcheshire.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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