East Cheshire NHS Trust

Undergraduate Administrator (Internal Only)

The closing date is 24 July 2025

Job summary

**This position is open to staff working at the Trust in the 'ECT Family' this includes currentEast Cheshire NHS Trust employees,both NHSP and ECT bank staff, ISS staff and volunteers at the Trust. Unfortunately, we cannot accept applications from applicants not listed within these groups.**

An exciting opportunity has arisen for an experienced administrator to join the Medical Education Team at East Cheshire Trust. To provide secretarial and administrative assistance to the Buckingham University Undergraduate Tutors, in support of the organisation of medical undergraduate placements and training provision. In addition you will also provide general administrative support for Medical Education activities and contribute to the smooth day to day running of education and training department.

Hours per week: 37.5

Overseas candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a CoS for the post by assessing their circumstances against criteria specified on theVisas and immigration - GOV.UK (www.gov.uk)

Main duties of the job

Provide administrative and secretarial support to the Buckingham University Undergraduate Tutor & Educational Fellows in the organisation and delivery of the their Undergraduate Training Programme
Main point of contact for student queries relating to their timetables, assessments and tutoring
Main point of contact for supervisors and education leads relating to the undergraduate programme and student timetables
Main point of contact for the Unviersities of Buckingham and Manchester administration teams
Provide general administrative support for Postgraduate Medical Education
Build and maintain collegiate working relationships with a wide range of academic and NHS/external organisations.
Maintaining comprehensive and robust systems and databases to enable the co-ordination and monitoring of our medical student placements and teaching sessions.
Work collaboratively with the Centre Administrative Team, including library staff to support the smooth day to day running of Education & Training Centre activities ie. Switching on IT equipment, loading presentations, preparing rooms for skills sessions etc.
Working alongside the educational fellows to support student induction processes.

About us

It is all about the people at East Cheshire NHS Trust. We have a real sense of community, and our values are truly embedded into everything we do, ensuring we are a great and inclusive place to work. You will be supported, developed and empowered throughout your career with us. Come and join us, where you can play your part in helping us deliver outstanding care and improving the health of all the people we serve.

Date posted

14 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

209-A-25-7222681

Job locations

Macclesfield District

General Hospital

Victoria Road, Macclesfield

SK10 3BL

Job description

Job responsibilities

Please read the attached Applicant Pack prior to completing your application form to find out more information.

Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.

As part of making your application we encourage you to review the Trusts Careers webpage Careers :: East Cheshire NHS Trust for more information about working for East Cheshire NHS Trust.

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).

Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.

We look forward to receiving your application.

Job description

Job responsibilities

Please read the attached Applicant Pack prior to completing your application form to find out more information.

Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.

As part of making your application we encourage you to review the Trusts Careers webpage Careers :: East Cheshire NHS Trust for more information about working for East Cheshire NHS Trust.

Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.

We look forward to receiving your application.

Person Specification

Qualifications

Essential

Educated to GCSE Level or equivalent in 5 subject, English and Maths essential

Desirable

Suitable academic qualifications to A Level or NVQ 3 (Admin/ Customer Services) or equivalent

Knowledge & Skills

Essential

MS Office software, especially Excel, Access and Word, e-mail and internet Presentation equipment (audio-visual)
Presentation equipment (audio-visual)
Excellent documentation and record keeping
Excellent communication skills (verbal and written)
Attention to detail and accuracy with good IT skills

Desirable

ECDL
Medical staffing/education structures
Teaching/training students
Take and transcribe minutes

Experience

Essential

Administration or General Office environment experience
Customer Service experience
Working as part of a team

Desirable

Previous employment in NHS, Training or HR Secretarial experience

Other Role Requirements

Essential

Please refer to the person specification for further role requirements

Person Specification

Qualifications

Essential

Educated to GCSE Level or equivalent in 5 subject, English and Maths essential

Desirable

Suitable academic qualifications to A Level or NVQ 3 (Admin/ Customer Services) or equivalent

Knowledge & Skills

Essential

MS Office software, especially Excel, Access and Word, e-mail and internet Presentation equipment (audio-visual)
Presentation equipment (audio-visual)
Excellent documentation and record keeping
Excellent communication skills (verbal and written)
Attention to detail and accuracy with good IT skills

Desirable

ECDL
Medical staffing/education structures
Teaching/training students
Take and transcribe minutes

Experience

Essential

Administration or General Office environment experience
Customer Service experience
Working as part of a team

Desirable

Previous employment in NHS, Training or HR Secretarial experience

Other Role Requirements

Essential

Please refer to the person specification for further role requirements

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

East Cheshire NHS Trust

Address

Macclesfield District

General Hospital

Victoria Road, Macclesfield

SK10 3BL

Employer's website

https://www.eastcheshire.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

East Cheshire NHS Trust

Address

Macclesfield District

General Hospital

Victoria Road, Macclesfield

SK10 3BL

Employer's website

https://www.eastcheshire.nhs.uk/ (Opens in a new tab)