Job summary
**This position is open to staff working at the Trust in the 'ECT Family' this includes currentEast Cheshire NHS Trust employees,bank staff, ISS staff and volunteers at the Trust. Unfortunately, we cannot accept applications from applicants not listed within these groups. **
**If you would like to apply for this position please complete the attached Short Application Form and email this to the Recruitment Team at:ecn-tr.recruitment@nhs.net clearly marking for which vacancy you are applying for in the Subject Header of the email. Please note applications received after the closing date and time will not be accepted**.
An opportunity has arisen in the busy Health Records Library at Macclesfield District General Hospital to appoint to the demanding and varied position of Admin Assistant.
The Health Records Library Team support the organisation with the provision of an efficient administration service which ensures the availability of patient records for clinical and research purposes.
The applicant must be hard working, flexible and be able to cope under competing pressure and demand. Experience with working in a team environment and excellent communication and interpersonal skills are essential. A good understanding of confidentiality and knowledge of the Data Protection Act 2018 is also essential.
35 Hours per week
Fixed Term 12 months
Main duties of the job
The role includes
- Sort and distribute incoming mail
- To create, update and amend patient case notes as required, ensuring all patient demographics are accurate
- Prepare case notes for clinics to the agreed standard format including the downloading of e-referral forms
- Use the online digital imaging retrieval
- To undertake reception duties on the ETU , including updating patient personal details and organizing follow up appointments
- To take phone calls in a timely courteous manner
- To work collaboratively as part of a well established team
About us
It is all about the people at East Cheshire NHS Trust. We have a real sense of community, and our values are truly embedded into everything we do, ensuring we are a great and inclusive place to work. You will be supported, developed and empowered throughout your career with us. Come and join us, where you can play your part in helping us deliver outstanding care and improving the health of all the people we serve.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. We will be checking the vaccination status of all new starters as part of ongoing monitoring.
Please be aware that this post requires an Standard with Barred list Disclosure and Barring Service (DBS) check, the cost of which is payable by the successful candidate. If you have lived or worked abroad for 6 months or more in the last 5 years you will need to obtain an overseas police clearance. Further information can be found on the additional information links at the bottom of the advert.
Job description
Job responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage www.careersateastcheshire.nhs.uk for more information about working for East Cheshire NHS Trust.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Job description
Job responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage www.careersateastcheshire.nhs.uk for more information about working for East Cheshire NHS Trust.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Person Specification
Qualifications
Essential
Desirable
- Educated to NVQ level 2 ECDL
Experience
Essential
- Previous administration experience
Desirable
- Experience of working in a hospital environment
Knowledge
Essential
- Awareness of current NHS priorities and targets
- Understanding of confidentiality and the Data Protection Act 2018
Desirable
- Knowledge of NHS computer systems
- Awareness of NHS policies
Aptitudes
Essential
- Flexibility
- Ability to work to deadlines and prioritise tasks
- Ability to work within a team environment
- Ability to liaise with other departments and agencies
- Good computer literacy
- Attention to detail is paramount
Specific Job Requirements
Essential
- Good communication and interpersonal skills
- Team Player
- Reliable
Other
Essential
- Please see person specification for additional criteria
Person Specification
Qualifications
Essential
Desirable
- Educated to NVQ level 2 ECDL
Experience
Essential
- Previous administration experience
Desirable
- Experience of working in a hospital environment
Knowledge
Essential
- Awareness of current NHS priorities and targets
- Understanding of confidentiality and the Data Protection Act 2018
Desirable
- Knowledge of NHS computer systems
- Awareness of NHS policies
Aptitudes
Essential
- Flexibility
- Ability to work to deadlines and prioritise tasks
- Ability to work within a team environment
- Ability to liaise with other departments and agencies
- Good computer literacy
- Attention to detail is paramount
Specific Job Requirements
Essential
- Good communication and interpersonal skills
- Team Player
- Reliable
Other
Essential
- Please see person specification for additional criteria
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
