Job summary
We are looking for an enthusiastic, proactive and motivated person to join us in delivering a first class, innovative service to support the Senior Management Team.
We would like you to be highly proactive and able to use your own initiative and judgement to help manage the workload in addition to be customer focused. The post holder will need to be able to work in a fast paced environment and the role requires you to have great communication skills and be familiar with the Microsoft Office suite. You will be able to react calmly when dealing with multiple tasks that need to be delivered to tight timeframes.
In return you can expect to be made welcome as a key member of our team who will value your skills and contribution.
Hours per week: 37.5
Main duties of the job
Provide a comprehensive confidential PA support service to the Senior Management Team covering diary management, appointments, meetings, events and conferences, dealing with queries and projects and setting up and maintaining databases
Transcription and composing of letters - letters are often of a confidential, sensitive or contentious nature
Have line management responsibility as required for designated secretarial staff, including undertaking of trust appraisals, sickness and absence procedures etc
Approve leave for designated secretarial staff ensuring that the needs of the service are covered and the wider implications for the directorate are taken in to consideration.
Handling incoming/outgoing mail, distributing all routine correspondence. The post holder is also responsible for flagging up any urgent post/emails, taking any necessary action in the absence of the Senior Management Team
Diary Management - use of electronic diary, ensuring diaries are free from clashes, ensuring regular meetings are planned well in advance and all papers available in a timely manner to facilitate meetings
About us
Whether you are just starting out in your career or are looking to use your skills and experience in a new role, East Cheshire NHS Trust is the right employer for you. An organisation with a real sense of community we actively support and develop our staff to ensure our patients receive the best quality care, delivering the right care first time, every time.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment at this time, we do encourage our staff to get vaccinated. We will be checking the vaccination status of all new starters so that we can manage individual and environmental risks, and so that we can support those who may be undecided about vaccination. If you are unvaccinated there is helpful advice and information at https://www.eastcheshirehrdirect.nhs.uk .
Job description
Job responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage www.careersateastcheshire.nhs.uk for more information about working for East Cheshire NHS Trust.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Job description
Job responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage www.careersateastcheshire.nhs.uk for more information about working for East Cheshire NHS Trust.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Person Specification
Qualifications
Essential
- Good general education including English to "O" level/ CSE/ GCSE
- RSA II/III or equivalent
Desirable
- Degree
- NVQ in administration
Experience
Essential
- Ideal candidates would have 3 years previous PA experience, but exceptional candidates with less experience will be considered
- Experience of good level of minute taking and servicing meetings
- Experience of working in a large and complex organisation
Desirable
Skills, Knowledge and Competencies
Essential
- Knowledge of Microsoft Office packages and NHS Mail/Outlook
- Excellent computer skills
- Excellent organisational skills with experience of developing systems
- Ability to work on own initiative and prioritise effectively
- Excellent communication skills both written and oral
- Ability to manage large volumes of work with very fast turnaround
- Ability to work in a demanding, pressured environment
- Demonstrate composure and positive attitude under pressure
Personal Qualities
Essential
- Excellent interpersonal skills
- Good sense of humour
- Team worker
- Can work autonomously
- Flexible working
- Proactive
Other Role Requirments
Essential
- Please refer to the person specification for further role requirements
Person Specification
Qualifications
Essential
- Good general education including English to "O" level/ CSE/ GCSE
- RSA II/III or equivalent
Desirable
- Degree
- NVQ in administration
Experience
Essential
- Ideal candidates would have 3 years previous PA experience, but exceptional candidates with less experience will be considered
- Experience of good level of minute taking and servicing meetings
- Experience of working in a large and complex organisation
Desirable
Skills, Knowledge and Competencies
Essential
- Knowledge of Microsoft Office packages and NHS Mail/Outlook
- Excellent computer skills
- Excellent organisational skills with experience of developing systems
- Ability to work on own initiative and prioritise effectively
- Excellent communication skills both written and oral
- Ability to manage large volumes of work with very fast turnaround
- Ability to work in a demanding, pressured environment
- Demonstrate composure and positive attitude under pressure
Personal Qualities
Essential
- Excellent interpersonal skills
- Good sense of humour
- Team worker
- Can work autonomously
- Flexible working
- Proactive
Other Role Requirments
Essential
- Please refer to the person specification for further role requirements
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
