Assistant Medical Secretary

Northern Lincolnshire and Goole NHS Foundation Trust

The closing date is 13 April 2025

Job summary

The post holder will assist the Medical Secretary in delivering an effective and efficient support service to specialty administration teams, to assist in the provision of quality patient care. This will include general clerical and administrative duties that support the administrative elements of the entire patient pathway.The post holder will have skills in all areas of administrative functions to enable them to support the patient pathway, using Standard Operating Procedures (SOP's) to ensure that functions of the role are carried out correctly within given timescales.

Main duties of the job

Process and log all referrals, including paper and Choose and Book, in line with Trust Access Policy and specialty SOP.2. Schedule new and follow up appointments with patients with the most appropriate clinician, ensuring that capacity is proactively and efficiently used, and supervising other staff to ensure this is done. Offering choice wherever is possible.3. Assist in ensuring any diagnostic and investigations that are required as part of the patient pathway have been requested, including those carried out at other Trusts, and are available before clinic day.4. Co-ordinate appointments and procedures at other hospitals and organisations, where required

5. Ensure clinic outcomes are recorded accurately on PAS, including those for offsite clinics.6. Reschedule outpatient clinics as requested, in line with waiting time targets7. Liaise with patient records staff, ward clerks and other organisations to ensure all medical notes, referral letters, results and discharge summaries are available for outpatient appointments and consultations, delegating work to other members of the team.8. Recognise when patients are on cancer pathways and, liaise with Cancer Trackers to ensure patients are handed over appropriately

About us

Northern Lincolnshire and Goole NHS Foundation Trust is part of one of the largest acute and community Group arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion.

Made up of two Trusts - Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) - our Group has significant ambitions and is committed to delivering world-class hospital and community services for the 1.65 million people we serve.

Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital, for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH.

As Teaching Hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas - biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology.

We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Group and our community.

Date posted

01 April 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,169 a year pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

208-7A24A5-25-1

Job locations

DPOW - Grimsby

Scartho Road

Grimsby

DN33 2BA

Job description

Job responsibilities

To use the 18weeks referral to treatment (RTT) to assist in the management of all outpatient and elective patient journeys. Undertake validation of reception data.

Escalating any issues to the medical secretary which compromises delivery of the 18week RTT pathway, e.g. lack of capacity either in outpatients or theatres

Ensure inter-provider transfers are timely and that the appropriate paperwork has been completed and sent or received.

Liaise with internal and external colleagues to share patient pathway and diagnostic information.

Ensure Trust systems are updated with patient pathway status information and that data quality is maintained.

Job description

Job responsibilities

To use the 18weeks referral to treatment (RTT) to assist in the management of all outpatient and elective patient journeys. Undertake validation of reception data.

Escalating any issues to the medical secretary which compromises delivery of the 18week RTT pathway, e.g. lack of capacity either in outpatients or theatres

Ensure inter-provider transfers are timely and that the appropriate paperwork has been completed and sent or received.

Liaise with internal and external colleagues to share patient pathway and diagnostic information.

Ensure Trust systems are updated with patient pathway status information and that data quality is maintained.

Person Specification

Education

Essential

Good level of education

Desirable

Administration NVQ

Experience

Essential

Good organisational and administrative skills
Experience in an office environment

Desirable

NHS Experience

Person Specification

Education

Essential

Good level of education

Desirable

Administration NVQ

Experience

Essential

Good organisational and administrative skills
Experience in an office environment

Desirable

NHS Experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.