Job summary
The Estates & Facilities Systems Support & Analysis Specialist post sits within the Estates & Facilities (E&F) Directorates Safety & Compliance Team and the post holder will be responsible for leading on support systems used within the E&F Directorate and analysis of the information contained within those systems. This will enable appropriate analysis of the data and information within the systems used to enable reporting on performance trends, key performance indicators and the effective use of systems. This will enable the Directorate to carry out its functions effectively and efficiently. The post holder will also be a lead in enabling the Directorate to manage its assets appropriately and maintain asset registers up to date and compliant with the relevant legislative and healthcare standards.
Main duties of the job
Reporting to the E& F Head of Safety & Statutory Compliance the post holder will be responsible for:
- Acting as the Single Point of Contact (SPOC) for all systems used by the Directorate including administrator of users on these systems
- Lead the maintenance of all E&F software systems and databases from evaluating new systems, review of existing systems, implementation of new systems or upgraded systems already in use.
- Ensure that appropriate information is communicated in a timely manner across the Estates & Facilities Directorate, and to other key stakeholders (such as finance, planning, IT etc.)
- Lead on the Information service to support the Head of Safety & Statutory Compliance and the in matters relating to data collection and management.
- Analyses data, interprets and reports on results, from across Estates and Facilities Management (EFM) platforms, reports and portals (specifically NHS England EFM platform, such as ERIC, PAM, Model Hospital etc.)
- Provides advice and guidance on specialist analyses, specifically on information collected for, and reported via the NHSE EFM portals and mandatory reports and returns, including self-assessment platforms such as Premises Assurance Model (PAM).
- Leads on discrete projects, development and design of EFM related data sets and information, undertakes research to ensure the best information is used to inform strategy across the Estates and Facilities Directorate.
About us
We're a large organisation with three hospitals located in Scunthorpe, Grimsby and Goole. We also provide community services in North Lincolnshire. Our 6,500 members of staff care for and support a population of more than 400,000 people.
We encourage all our staff to innovate and adopt 'best practice' so we can deliver excellent care to our patients. We ask staff to live our values; kindness, courage and respect.
We are committed to recruiting the best people to work with us. You could be one of them.
To learn more about Northern Lincolnshire and Goole NHS Foundation Trust, and discover the unique benefits on offer to employees, view our latest videos, plus more, please visit our recruitment website at https://joinnlag.co.uk/
Should we receive a high volume of applications for this vacancy, the advert may be closed earlier than stated. To view a full job description and person specification please see attachments on this advert.
In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.
"We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers".
Please be aware that all newemployees starting work with us will be charged for the cost of their DBS check, if it is required for their role.
Job description
Job responsibilities
The post holder will be responsible for the day-to-day management and organisation of all E & F software packages, databases, reports and returns. Specific duties and responsibilities of the post holder will include the following:
- Lead on providing the timely, accurate verification and submission of mandatory returns such as:
- Information contained in the MiCad system which form part of mandatory returns submitted by the Directorate or by the Trust
- Assisting with submissions via other returns such as PAM etc.
- Other submissions as required by the Director or regulators (such as monthly/quarterly NHSI proforma)
- Providing timely and accurate data, presented as informative and usable information as required by agents, managers, stakeholders (e.g. operation teams, finance colleagues etc.) and regulators. This will routinely include providing timely and accurate reports as required by the Head of Safety & Statutory Compliance and the Estates & Facilities Directorate Teams.
- Manage the access and information of portals and software and data management systems employed by the Directorate, Including:
- MiCAD (including the following areas)Internet Property Register (IPR)Labour Management System and Plant Preventative Maintenance (PPM) regimeAsbestos RegisterFire Safety ManagementAsset Management
- Lifecycle/OPTIMiSe
- Compass (Hydrop)
We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.
We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients. We welcome applications irrespective of peoples age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.
Job description
Job responsibilities
The post holder will be responsible for the day-to-day management and organisation of all E & F software packages, databases, reports and returns. Specific duties and responsibilities of the post holder will include the following:
- Lead on providing the timely, accurate verification and submission of mandatory returns such as:
- Information contained in the MiCad system which form part of mandatory returns submitted by the Directorate or by the Trust
- Assisting with submissions via other returns such as PAM etc.
- Other submissions as required by the Director or regulators (such as monthly/quarterly NHSI proforma)
- Providing timely and accurate data, presented as informative and usable information as required by agents, managers, stakeholders (e.g. operation teams, finance colleagues etc.) and regulators. This will routinely include providing timely and accurate reports as required by the Head of Safety & Statutory Compliance and the Estates & Facilities Directorate Teams.
- Manage the access and information of portals and software and data management systems employed by the Directorate, Including:
- MiCAD (including the following areas)Internet Property Register (IPR)Labour Management System and Plant Preventative Maintenance (PPM) regimeAsbestos RegisterFire Safety ManagementAsset Management
- Lifecycle/OPTIMiSe
- Compass (Hydrop)
We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.
We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients. We welcome applications irrespective of peoples age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.
Person Specification
Qualifications
Essential
- Bachelor's degree (Level 6) in a relevant subject/discipline, such as Information/Administration, Engineering or Facilities Management (or cognate discipline) or demonstrable equivalent level of experience.
- ICT Qualification (national qualification or equivalent experience)
Desirable
- Post Graduate certificate/diploma, or equivalent relevant experience
- Minimum Level 2 in Maths and English
- Microsoft SQL or Microsoft Azure fundamentals' certificate or Azure Administrator Certified
Experience and abilities
Essential
- Proven experience in operating and maintaining complex information systems (software, databases etc.)
- Demonstrate experience of complex analysis & interpretation/manipulation of data
- Financial experience with regards to budget control and analysis
- Experience of statistical/ analytical techniques, practices and procedures
Desirable
- Management Experience (systems and/or staff)
- Experience of working within a Health Service / Social Services department
- Experience of working with desktop support systems and management of third-party providers
- Appropriate Microsoft or Azure experience within server platforms and products
Knowledge & Skills
Essential
- Specialist knowledge of working with information management systems such as MiCad, or other CAFM systems.
- Good understanding of the role of Estates & Facilities Management
- Specialist knowledge of statistical/ analytical techniques, practices and procedures
Desirable
- Knowledge of NHSE EFM platforms and reporting requirements/methods
- Server platforms experience in non-intel and desktop platforms
- Dealing with large database programs and analysis of data
Person Specification
Qualifications
Essential
- Bachelor's degree (Level 6) in a relevant subject/discipline, such as Information/Administration, Engineering or Facilities Management (or cognate discipline) or demonstrable equivalent level of experience.
- ICT Qualification (national qualification or equivalent experience)
Desirable
- Post Graduate certificate/diploma, or equivalent relevant experience
- Minimum Level 2 in Maths and English
- Microsoft SQL or Microsoft Azure fundamentals' certificate or Azure Administrator Certified
Experience and abilities
Essential
- Proven experience in operating and maintaining complex information systems (software, databases etc.)
- Demonstrate experience of complex analysis & interpretation/manipulation of data
- Financial experience with regards to budget control and analysis
- Experience of statistical/ analytical techniques, practices and procedures
Desirable
- Management Experience (systems and/or staff)
- Experience of working within a Health Service / Social Services department
- Experience of working with desktop support systems and management of third-party providers
- Appropriate Microsoft or Azure experience within server platforms and products
Knowledge & Skills
Essential
- Specialist knowledge of working with information management systems such as MiCad, or other CAFM systems.
- Good understanding of the role of Estates & Facilities Management
- Specialist knowledge of statistical/ analytical techniques, practices and procedures
Desirable
- Knowledge of NHSE EFM platforms and reporting requirements/methods
- Server platforms experience in non-intel and desktop platforms
- Dealing with large database programs and analysis of data
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Northern Lincolnshire and Goole NHS Foundation Trust
Address
Scunthorpe General Hospital (TBA)
Cliff Gardens
Scunthorpe
DN15 7BH
Employer's website
https://www.nlg.nhs.uk/ (Opens in a new tab)
