Senior Estates Manager

Job description

Job responsibilities

The post holder will:

Manage all elements assigned to them in a professional and safe manner.

Line manager for Estates Officers and Administration coordinator.

To lead and chair regular meetings, including water safety group, ventilation, electrical compliance, medical gases, lifts and team meetings.

Ensure that there is an effective and efficient Estates service across the Trust that meets the needs of the clinical services and patients.

Ensure the applicable statutory, mandatory and compliance standards, Trust policy requirements and best practice codes are implemented and maintained in response to legal obligations, professional advice and NHS guidance. Develop and maintain effective processes to demonstrate compliance with the above.

Take the lead role in relation to the performance improvement and monitoring of the Estates services within the Trust, ensuring that Trust requirements are met and delivered in a timely and efficient manner within cost, time and quality. Responsible for developing and maintaining a wide range of external relationships, notably; local authorities, Trust contractors, FM Service Providers, and site Estates and Facilities Managers.

Establishment and administration of working processes, planned and reactive maintenance regimes, health and safety management and support to the Associate Director of Engineering and Estates are all key parts of the role.

Reporting to the Associate Director of Engineering and Estates, the role will involve management of internal functions with those of the relevant Trust committees, policies and oversight of service providers.

To be accountable and responsible for the safe, effective and compliant delivery of all maintenance activities throughout the NLaG estate, including the successful transition of new assets from the projects team. To ensure adequate AEs/APs and deputies for all disciplines required under HTM guidance. To ensure management of specialist subcontractors and Estates team is in accordance with the appropriate policy, specifications, HTMs and HSE regulations.

Responsible as budget manager for budget management and compliance with Trusts scheme of delegation and standing orders / financial instructions.

To provide a high level of customer satisfaction through ensuring contractual compliance in all areas of operational delivery through the effective management of in house staff, subcontractors and key stakeholders.

Identify, manage and escalate risk within the operational delivery of the contract e.g. Unavailability risks, performance penalties, HR Issues, non-compliance.

To be responsible for managing and monitoring the implementation of all compliance issues, including codes of good practice in response to professional and NHS guidance.

To have considerable autonomy and scope for contributing and managing work schemes as and when requested by the Associate Director or Engineering and Estates.

To lead on the development and implementation of the departmental policies and overall strategy.

Responsible to the Associate Director of Engineering and Estates, ensuring that there is an effective and efficient compliance, performance and risk management service across the Trust.

To proactively contribute to the development and performance of the Trusts strategies.

To ensure that appropriate standards in relation to statutory and mandatory regulations are met.

To review and update the long term strategic business continuity plans as required in conjunction with Associate Director.

To interpret and advise on national policy in order to develop, implement and monitor all assessment frameworks identifying any risks for the organisation and ensuring compliance with national standards and best practice.

To cover /represent the Associate Director of Engineering and Estates as and when required.

Promote and drive an innovative approach to achieving objectives, making best use of the latest industry techniques with a view to realising best practice.

To be responsible for undertaking reviews and serious/Datix incident investigations, as required.

To be responsible for ensuring After Action Reviews [AAR], are undertaken within the Directorate and manage the process externally as required across other divisions.

To take personal responsibility for promoting a safe environment and safe patient care by identifying areas of risk and following the incident / serious incident and near misses policy and procedure.

To communicate clearly and effectively on behalf of the Associate Director of Engineering and Estates with staff at all levels of the Trust and external bodies in a friendly, professional and courteous manner at all times utilizing an ability to communicate and explain complex technical issues in a clear and simple manner.

To act in such a manner as to maintain and protect confidentiality at all times.

To be an informed and expert advisor to service users who have estates issues or questions.

To develop a close working relationship with other departments, specifically Facilities, Finance, Risk and Infection Control teams, including preparation and presentation of reports.

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.

We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients. We welcome applications irrespective of peoples age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.

Person Specification

Education and Qualifications

Essential

• oDegree in Engineering or Building, Building Services or Facilities Management or an equivalent professional qualification or equivalent experience working at a senior level in a related specialist area.
• oPost graduate/master degree level qualifications or/and equivalent experience
• oManagement qualification or equivalent experience.
• oProven track record of planning, managing and successfully
• P405 or willing to complete trg

Desirable

• IOSH Managing Safety or equivalent
• Membership of an appropriate professional institute i.e. IHEEM, CIOB, R.I.C.S. / R.I.B.A. / I.W.F.M / IEE / CIBSE CMI etc with +5 years post registration

Occupational Experience

Essential

• o Facilities/Engineering Management experience within an acute NHS Trust or similar complex organisation
• Experience of managing a range of Facilities issues including: procurement, contractors, planning, quality standards, governance and Health and Safety issues
• o Proven management skills and experience to control and promote teamwork amongst multi -disciplinary teams
• Extensive experience in formulating development plans and policies
• Extensive experience of working in an Estates management role

Desirable

• Senior management experience of a large multi-disciplinary team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Northern Lincolnshire and Goole NHS Foundation Trust

Address

Scunthorpe General Hospital

Church Lane

Scunthrorpe

DN15 7BH

Employer's website

https://www.nlg.nhs.uk/ (Opens in a new tab)