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Directorate Support Secretary

University Hospital of North Midlands NHS Trust

Information:

This job is now closed

Job summary

Job overview

Department Support Secretary - 22.5 hours per week

We have a great opportunity for a highly motivated Support Secretary to work in the Endoscopy Department at the University Hospital of North Midlands Trust.

Based in the Endoscopy Department at the University Hospital of North Midlands, this role can be based predominantly at one site to best suit the successful applicant, but cross-site working will be required on occasion.

This post will support the Endoscopy Department Senior Management Team in ensuring the smooth running of the admin processes for the unit, specifically supporting the coordination and minuting of departmental meetings, support in collation of evidence required for the departments JAG accreditation and supporting the Training Centre Manager with the coordination and facilitation of specialist courses.

The post holder will offer support in times of absence in order to ensure service delivery suffers no disruption. This is an ideal post for someone with secretarial experience looking to work in a small, busy, friendly team.

Main duties of the job

Key tasks include:

liaising with other departments, raising invoices and purchase order requests, organising an electronic diary and managing the Seminar Room bookings, maintaining records, taking minutes at departmental meetings, operating a bring forward system, preparing papers for relevant meetings, typing of letters and correspondence, supporting the collation of evidence required by JAG and supporting the Training Centre Manager with the coordination and facilitation of courses run at UHNM. There may also be a need to provide support to the Endoscopy booking team.

The applicant must be extremely flexible both in their approach to work and be able to work as part of a team working towards ensuring all targets and deadlines are achieved within the department.

About us

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Date posted

11 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro - rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

205-6925213-A

Job locations

Royal Stoke and County site

Newcastle Road

Stoke-on-Trent

ST4 6QG


Job description

Job responsibilities

The post holder is required to provide a comprehensive secretarial support to the Endoscopy Departmental Senior Management Team (Head of Operations, Clinical Lead, Matron, Lead Nurse for JAG, Unit Managers and Training Centre Manager). This will involve liaising with other departments, raising invoices and purchase order requests, organising an electronic diary, maintaining records, taking minutes at departmental meetings, operating a bring forward system, preparing papers for relevant meetings, typing of letters and correspondence, supporting the collation of evidence required by JAG and supporting the Training Centre Manager with the coordination and facilitation of courses run at UHNM .

Job description

Job responsibilities

The post holder is required to provide a comprehensive secretarial support to the Endoscopy Departmental Senior Management Team (Head of Operations, Clinical Lead, Matron, Lead Nurse for JAG, Unit Managers and Training Centre Manager). This will involve liaising with other departments, raising invoices and purchase order requests, organising an electronic diary, maintaining records, taking minutes at departmental meetings, operating a bring forward system, preparing papers for relevant meetings, typing of letters and correspondence, supporting the collation of evidence required by JAG and supporting the Training Centre Manager with the coordination and facilitation of courses run at UHNM .

Person Specification

Essential Qualifications

Essential

  • oKnowledge of Microsoft office 365 package including Word and Excel
  • oGood General Education with passes in English and Maths (Grade c or equivalent)

Knowledge, Skills, Training and Experience

Essential

  • oAdministration / clerical background
  • oTranscribing minutes + Audio typing
  • oAbility to work under pressure when issued with deadlines Reliability
Person Specification

Essential Qualifications

Essential

  • oKnowledge of Microsoft office 365 package including Word and Excel
  • oGood General Education with passes in English and Maths (Grade c or equivalent)

Knowledge, Skills, Training and Experience

Essential

  • oAdministration / clerical background
  • oTranscribing minutes + Audio typing
  • oAbility to work under pressure when issued with deadlines Reliability

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospital of North Midlands NHS Trust

Address

Royal Stoke and County site

Newcastle Road

Stoke-on-Trent

ST4 6QG


Employer's website

https://www.uhnm.nhs.uk (Opens in a new tab)

Employer details

Employer name

University Hospital of North Midlands NHS Trust

Address

Royal Stoke and County site

Newcastle Road

Stoke-on-Trent

ST4 6QG


Employer's website

https://www.uhnm.nhs.uk (Opens in a new tab)

For questions about the job, contact:

Endoscopy Training Centre Manager

Emily Meakin

emily.meaking@uhnm.nhs.uk

01782675757

Date posted

11 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro - rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

205-6925213-A

Job locations

Royal Stoke and County site

Newcastle Road

Stoke-on-Trent

ST4 6QG


Supporting documents

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