Job summary
An exciting opportunity has arisen for a part-time Band 3 Directorate Support Secretary to support the Trauma Directorate for 12 months on a fixed term or secondment basis.
The post holder is required to provide comprehensive secretarial support to the Trauma Directorate and wider workforce to ensure an efficient and smooth running service.You will be hardworking, flexible and organised, have secretarial experience and working knowledge of Microsoft Office software, along with experience of Diary Management and minute taking.
Main duties of the job
Main duties will include (but are not limited to): liaising with other departments, organising electronic diaries, maintaining records, taking minutes at Directorate meetings and preparing papers for relevant meetings.
About us
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. We serve around three million people and we're highly regarded for our facilities, teaching and research. The Trust has around 1,450 inpatient beds across two sites in Stoke-on-Trent and Stafford. Our 11,000 strong workforce provide emergency treatment, planned operations and medical care from Royal Stoke University Hospital and County Hospital in Stafford.
We are the specialist centre for major trauma for the North Midlands and North Wales. We have put together a wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their potential. Our goal is to be a world-class centre of achievement, where patients receive the highest standards of care and the best people come to learn, work and research.
Investing in the health and wellbeing of our staff is really important to us. We offer a range of options for our staff to help maintain a good work-life balance including full time, part time hours and bank hours. We are also committed to offering flexible working wherever we can and where relevant to the role and the service, agile working. You can select your preferences upon application.
Job description
Job responsibilities
Further information regarding this role can be obtained via the job description and person specification within this advert.
Job description
Job responsibilities
Further information regarding this role can be obtained via the job description and person specification within this advert.
Person Specification
Education/ Training
Essential
- GCSE (or equivalent) pass in English and Maths
- Computer skills, ECDL or equivalent, Microsoft Office
- Previous secretarial experience
Desirable
- RSA 2 typewriting or equivalent
- Knowledge of Medical Terminology
Knowledge, Skills, Training and Experience
Essential
- verbal and written communication skills
- Ability to work on own initiative, prioritise own work
- Audio typing and transcribing of minutes and/other documents
- Demonstrate good organisational and time management skills
Desirable
- Understand internal IT Systems
Personal Qualities
Essential
- Good attendance record
- Able to work individually and as part of a team
- Be able to adapt to a constantly developing environment
- Able to perform a wide range of duties according to the Job Description
Person Specification
Education/ Training
Essential
- GCSE (or equivalent) pass in English and Maths
- Computer skills, ECDL or equivalent, Microsoft Office
- Previous secretarial experience
Desirable
- RSA 2 typewriting or equivalent
- Knowledge of Medical Terminology
Knowledge, Skills, Training and Experience
Essential
- verbal and written communication skills
- Ability to work on own initiative, prioritise own work
- Audio typing and transcribing of minutes and/other documents
- Demonstrate good organisational and time management skills
Desirable
- Understand internal IT Systems
Personal Qualities
Essential
- Good attendance record
- Able to work individually and as part of a team
- Be able to adapt to a constantly developing environment
- Able to perform a wide range of duties according to the Job Description
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospital of North Midlands NHS Trust
Address
Royal Stoke University Hospital
Newcastle Road
Stoke on Trent
ST4 6QG
Employer's website
https://www.uhnm.nhs.uk (Opens in a new tab)
