Personal Assistant/Office Manager

Job summary

We have a great opportunity for a forward thinking and dynamic secretary to join the Pharmacy directorate supporting the senior management team. The Directorate operates over both of UHNM's two sites and includes dispensaries, stores and manufacturing departments.

We are seeking an enthusiastic, exceptionally well organised and proactive individual to support the Directorate management team.

The post holder will work closely with the Clinical Director, Directorate Manager and Pharmacy Clinical Governance Team organising diaries, taking minutes of core meetings, maintenance of governance structure (which will involve utilising Datix to provide reports for key Clinical Governance meeting) and ensuring the smooth running of the administration for the Directorate team.

We are looking for an individual who is conscientious, with excellent computer skills, who can work independently or part of a team. The individual will manage the Administration team. Previous experience of working in the NHS is desirable, but not essential.

Main duties of the job

Please see the job description (JD) for core duties which include:

• Working as PA to the Clinical Director and Directorate Manager
• Office Supervisor
• Organising meetings and diaries
• Minute taking
• Supporting Pharmacy Clinical Governance meetings
• Utilising the Datix system to provide managers with key information for meetings
• Typing of confidential reports
• Managing payroll input and resolving queries
• Ordering and processing orders and invoices

About us

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Employer details

Employer name

University Hospital of North Midlands NHS Trust

Address

UHNM

Newcastle Road

Stoke on Trent

ST4 6QG

Employer's website

https://www.uhnm.nhs.uk (Opens in a new tab)

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Employer details

Employer name

University Hospital of North Midlands NHS Trust

Address

UHNM

Newcastle Road

Stoke on Trent

ST4 6QG

Employer's website

https://www.uhnm.nhs.uk (Opens in a new tab)

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