Job summary
This is an exciting time to join UHNM's People & Organisational Development (OD) Team and we have an excellent opportunity for someone with administrative experience to support the UHNM's wellbeing and engagement activities.
You will be joining a dedicated OD, Culture & Inclusion team that provides support, direction and commitment to the development of our most valued asset, our people - and who are proud to live the Trust Values. Our service is dedicated to developing individuals, teams and the wider organisation. We are focused on delivering leading-edge interventions around the key areas of internal consultancy, culture development, management and leadership development, team effectiveness, developing behaviours and capabilities in our people, staff engagement and employee wellbeing.
Main duties of the job
As ODCI Administrator (Corporate) you will ensure smooth day to day operation of administration processes and supporting the corporate aspects of our work. Fundamental to this role is the co-ordination of UHNM's wellbeing and engagement activities which requires exceptional organisational and planning skills. This includes the co-ordination of 360 reviews and insights profiles for staff development, and the annual Staff Awards.
The post holder will be responsible for maintaining accurate records of training sessions within the Trust's Oracle Learning Management System (OLM) which is part of the Electronic Staff Record (ESR), and generating a wide range of training reports.
About us
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Job description
Job responsibilities
Please see the attached Job Description and Personal Specification for further information about this position.
Job description
Job responsibilities
Please see the attached Job Description and Personal Specification for further information about this position.
Person Specification
Qualifications
Essential
- Educated to NVQ Level 3 or equivalent, such a RSA level 3, or possessing equivalent experience obtained through an administration role.
- Good standard of literacy and numeracy
Desirable
- NVQ Level 3 Business Administration
Experience
Essential
- Highly competent; working with a range of Microsoft Office packages, including the use of Microsoft Excel to maintain databases and trackers.
- Experience of working as part of an administrative team in a customer facing environment.
- Experience of producing high quality accurate and complex information.
- Experience of OLM/ESR systems
Desirable
- Current experience of working in a healthcare setting
- Experience of working in a training environment
- Experience of working on projects
Knowledge and Skills
Essential
- Excellent communication skills
- High level of organisational skills and time management with the ability to assess and prioritise tasks to meet conflicting deadlines.
- Able to work autonomously to manage and prioritise own workload, and work on own initiative.
- Able to deal professionally with enquires from staff, service users and stakeholders
- Understanding of confidentiality and apply to principles in every day working practice.
- Understanding of GDPR requirements when handling and storing data.
Personal Qualities
Essential
- Works effectively and flexibly, contributing to team effectiveness and goals.
Person Specification
Qualifications
Essential
- Educated to NVQ Level 3 or equivalent, such a RSA level 3, or possessing equivalent experience obtained through an administration role.
- Good standard of literacy and numeracy
Desirable
- NVQ Level 3 Business Administration
Experience
Essential
- Highly competent; working with a range of Microsoft Office packages, including the use of Microsoft Excel to maintain databases and trackers.
- Experience of working as part of an administrative team in a customer facing environment.
- Experience of producing high quality accurate and complex information.
- Experience of OLM/ESR systems
Desirable
- Current experience of working in a healthcare setting
- Experience of working in a training environment
- Experience of working on projects
Knowledge and Skills
Essential
- Excellent communication skills
- High level of organisational skills and time management with the ability to assess and prioritise tasks to meet conflicting deadlines.
- Able to work autonomously to manage and prioritise own workload, and work on own initiative.
- Able to deal professionally with enquires from staff, service users and stakeholders
- Understanding of confidentiality and apply to principles in every day working practice.
- Understanding of GDPR requirements when handling and storing data.
Personal Qualities
Essential
- Works effectively and flexibly, contributing to team effectiveness and goals.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospital of North Midlands NHS Trust
Address
Royal Stoke University Hospital
Newcastle Road
Stoke-on-Trent
ST4 6QG
Employer's website
https://www.uhnm.nhs.uk (Opens in a new tab)
