Personal Assistant

Job summary

We are seeking a dedicated and highly organised Personal Assistant to join the Executive Suite team, with responsibility for supporting our Medical Director. The ideal candidate will play an important role in ensuring the efficient operation of the Executive Suite, providing a full administrative service to meetings as well as dealing with queries coming into the Medical Directors office, working in a 'buddy' system with other Personal Assistants, to ensure cover is provided at all times.

Main duties of the job

• Manage diaries ensuring urgent priorities are met and appropriate times made available during the week to meet commitments.
• Responsibility for planning and organising their own time, managing filing systems and the planning of conferences/workshops/events.
• Responsibility for handling telephone and other communications with sensitivity and confidentiality using personal judgement and acquired knowledge to assess each situation and to deal with accordingly.
• Ensure systems are in place to deliver a high standard of communications to build and maintain good working relationships.
• Responsibility for collating agendas and papers for meetings and to take and transcribe comprehensive minutes, ensuring they are prepared and distributed in a timely manner.
• Monitor the in-box of the Executive Director, highlighting as appropriate deadlines for action and/or response.
• Screen requests for meetings/discussions ensuring appointments complement the current priorities.

About us

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Employer details

Employer name

University Hospital of North Midlands NHS Trust

Address

Royal Stoke

Newcastle Road

Stoke on Trent

ST4 6QG

Employer's website

https://www.uhnm.nhs.uk (Opens in a new tab)

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Employer details

Employer name

University Hospital of North Midlands NHS Trust

Address

Royal Stoke

Newcastle Road

Stoke on Trent

ST4 6QG

Employer's website

https://www.uhnm.nhs.uk (Opens in a new tab)

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