Job summary
West Midlands Child Health Information Service (WMCHIS)
Birmingham Community Health Care Trust (BCHC) - Central Hub, in partnership with South Warwickshire NHS Foundation Trust (SWFT) - South Hub & Midlands Partnership NHS Foundation Trust (MPFT) - North Hub have secured the contract for West Midlands Child Health Information Service (WMCHIS) for 2023 - 2029.
An exciting opportunity has arisen within SWFT for a Data Quality/Failsafe Assurance Administrator - Child Health South Hub. Covering the South of the West Midlands (Coventry, Warwickshire, Herefordshire & Worcestershire). This is a Fixed Contract Term for 12 months.
Interviews will be held on 8th May 2025.
Main duties of the job
Have an excellent knowledge of using a variety of computer packages to include excel word. You will be responsible for entering of births, NIPE results, Neo-natal hearing screening, immunisations, the five universal health checks and ensuring all babies and children records are kept accurate on the Child Health Information system. Upload of school immunisations and development checks and running and sending of reports answering any telephone queries and distribution of post within the office. The successful applicant will report to the Deputy Child Health manager.
The role will require the successful candidate to be able to manage their own workloads within the timeframes given and keep to deadlines as required. The successful candidate will develop excellent working relationships with colleagues in the North and Central West Midlands CHIS hubs, clinical teams, practice managers, health visitors and maternity units.
About us
Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4th in the country for recommended place to work.
We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.Our values can be summed up in one sentence. We are 'Trusted to provide safe, inclusive, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.
Job description
Job responsibilities
Have an excellent knowledge of using a variety of computer packages to include excel word. You will be responsible for entering of births, NIPE results, Neo-natal hearing screening, immunisations, the five universal health checks and ensuring all babies and children records are kept accurate on the Child Health Information system. Upload of school immunisations and development checks and running and sending of reports answering any telephone queries and distribution of post within the office. The successful applicant will report to the Deputy Child Health manager.
The role will require the successful candidate to be able to manage their own workloads within the timeframes given and keep to deadlines as required. The successful candidate will develop excellent working relationships with colleagues in the North and Central West Midlands CHIS hubs, clinical teams, practice managers, health visitors and maternity units.
Job description
Job responsibilities
Have an excellent knowledge of using a variety of computer packages to include excel word. You will be responsible for entering of births, NIPE results, Neo-natal hearing screening, immunisations, the five universal health checks and ensuring all babies and children records are kept accurate on the Child Health Information system. Upload of school immunisations and development checks and running and sending of reports answering any telephone queries and distribution of post within the office. The successful applicant will report to the Deputy Child Health manager.
The role will require the successful candidate to be able to manage their own workloads within the timeframes given and keep to deadlines as required. The successful candidate will develop excellent working relationships with colleagues in the North and Central West Midlands CHIS hubs, clinical teams, practice managers, health visitors and maternity units.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent.
- NVQ Business and Administration 3 or RSA 3.
- GCSEs in Math's and English.
Desirable
Experience
Essential
- Relevant office / administrative experience.
- Customer care experience.
- Relevant experience of collecting, collating data, and creating reports.
- Previous experience of a job requiring numeracy.
- Relevant experience of working within a busy environment
- Previous experience of NHS Patient Administration System or Child Health System.
- Proven experience of MS Office, MS Outlook, MS Excel
Desirable
- Relevant experience of using National Strategic tracing Service (NSTS).
- Previous experience of working within the NHS.
Skills
Essential
- Ability to demonstrate knowledge of recent NHS modernisation policies and strategies.
- Knowledge of NHS data standards.
- Knowledge of data analysis.
- Excellent attention to detail.
- Evidence of excellent analytical and judgment skills.
- Knowledge of Trust policies and procedures and understanding of Data Protection Act 1998 and patient confidentiality.
Personal Qualities
Essential
- Ability to work under pressure and deliver against short timescales.
- Ability to prioritise and manage own workloads.
- Enthusiastic and motivated.
- Ability to work under own initiative, and work to tight deadlines.
- Accurate and methodical.
- Ability to project a professional, courteous image at all times.
Desirable
- Ability to work flexible hours if required.
Other
Essential
- Ability to project a professional, courteous image at all times.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent.
- NVQ Business and Administration 3 or RSA 3.
- GCSEs in Math's and English.
Desirable
Experience
Essential
- Relevant office / administrative experience.
- Customer care experience.
- Relevant experience of collecting, collating data, and creating reports.
- Previous experience of a job requiring numeracy.
- Relevant experience of working within a busy environment
- Previous experience of NHS Patient Administration System or Child Health System.
- Proven experience of MS Office, MS Outlook, MS Excel
Desirable
- Relevant experience of using National Strategic tracing Service (NSTS).
- Previous experience of working within the NHS.
Skills
Essential
- Ability to demonstrate knowledge of recent NHS modernisation policies and strategies.
- Knowledge of NHS data standards.
- Knowledge of data analysis.
- Excellent attention to detail.
- Evidence of excellent analytical and judgment skills.
- Knowledge of Trust policies and procedures and understanding of Data Protection Act 1998 and patient confidentiality.
Personal Qualities
Essential
- Ability to work under pressure and deliver against short timescales.
- Ability to prioritise and manage own workloads.
- Enthusiastic and motivated.
- Ability to work under own initiative, and work to tight deadlines.
- Accurate and methodical.
- Ability to project a professional, courteous image at all times.
Desirable
- Ability to work flexible hours if required.
Other
Essential
- Ability to project a professional, courteous image at all times.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
