Team Administrator

South Warwickshire University NHS Foundation Trust

The closing date is 29 April 2025

Job summary

We have an exciting opportunity for an administration assistant to join the Southam District Nurse Team, who deliver high quality, holistic nursing care to patients in their own home.

You must have relevant qualifications and proven IT skills. You will have the ability and confidence to cope with the demands and pressures of a busy working environment whilst being highly motivated and flexible.

The successful applicant must have high standards, be self-motivated, possess excellent communication and organisational skills and have the ability to use their own initiative. They must have a proven track record of providing a high level support to staff and of working independently to complete required targets effectively and on time.

Main duties of the job

Provide high quality, administrative support to the Integrated Health Team, Professional Leads and Locality Manager.

About us

Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are 'Trusted to provide safe, effective, compassionate and inclusive care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Date posted

15 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum

Contract

Permanent

Working pattern

Part-time

Reference number

203-CS888

Job locations

Southam Clinic

Pendicke Street

Southam

CV47 1PF

Job description

Job responsibilities

Input into Health Roster: e-expenses, e-roster shift changes, annual leave changes

Record and maintain staff training compliance.

Ordering relevant supplies to ensure team is well resourced as directed by team or Professional Lead

Referral and data inputting

Data collection to assist Team / Professional Lead and Locality Manager to produce CQUIN / KPI reports

Data collection to assist Teams / Professional Lead and Locality Manager to produce data quality reports

Update Lone Worker buddy system

Receive supervision from team / Professional Leads. This may be face to face or by telephone or email

Demonstrate an awareness of cost efficiency and effectiveness

Makes constructive suggestions on the appropriate use of resource

Participates in team meetings and take notes as appropriate

Reports to Team / Professional Lead / Locality Manager on an identified needs basis

Plans and prioritizes own work load developing skills and knowledge to contribute to the development of others

Demonstrates a commitment to abide by Trust Policies and Procedures and comply with Health & Safety legislation

The post holder will have in depth working knowledge of the relevant systems used within the team setting

The post holder will be required to use a computer, either a stand-alone or as part of a networked system and will be responsible for the quality of information. The amount of time spent on this type of work will depend on the job

The post holder will ensure there is an appropriate filing system in place which meets the requirements of Information Governance and the management of confidential information

The post holder will minute meeting and document actions

Job description

Job responsibilities

Input into Health Roster: e-expenses, e-roster shift changes, annual leave changes

Record and maintain staff training compliance.

Ordering relevant supplies to ensure team is well resourced as directed by team or Professional Lead

Referral and data inputting

Data collection to assist Team / Professional Lead and Locality Manager to produce CQUIN / KPI reports

Data collection to assist Teams / Professional Lead and Locality Manager to produce data quality reports

Update Lone Worker buddy system

Receive supervision from team / Professional Leads. This may be face to face or by telephone or email

Demonstrate an awareness of cost efficiency and effectiveness

Makes constructive suggestions on the appropriate use of resource

Participates in team meetings and take notes as appropriate

Reports to Team / Professional Lead / Locality Manager on an identified needs basis

Plans and prioritizes own work load developing skills and knowledge to contribute to the development of others

Demonstrates a commitment to abide by Trust Policies and Procedures and comply with Health & Safety legislation

The post holder will have in depth working knowledge of the relevant systems used within the team setting

The post holder will ensure there is an appropriate filing system in place which meets the requirements of Information Governance and the management of confidential information

The post holder will minute meeting and document actions

Person Specification

Qualifications

Essential

Level 3 RSA / EDI Level 3 / OCR Level 3 or equivalent
Experience using Office 2000 including Word, Excel and e mail packages to Level 3 standard

Experience

Essential

Able to prioritise own workload
Able to maintain efficient filing system

Skills

Essential

Take messages accurately and clearly
Effective verbal and non-verbal communication skills
Must be able to manage resources effectively

Personal Qualities

Essential

Work as part of a team with minimal supervision
Able to demonstrate an awareness of confidentiality

Other

Essential

Must be a non-smoker whilst on duty
Must be able to work flexible hours
Must be willing to undertake Criminal Records Disclosure at enhanced level
Must be legally entitled to work in this country

Person Specification

Qualifications

Essential

Level 3 RSA / EDI Level 3 / OCR Level 3 or equivalent
Experience using Office 2000 including Word, Excel and e mail packages to Level 3 standard

Experience

Essential

Able to prioritise own workload
Able to maintain efficient filing system

Skills

Essential

Take messages accurately and clearly
Effective verbal and non-verbal communication skills
Must be able to manage resources effectively

Personal Qualities

Essential

Work as part of a team with minimal supervision
Able to demonstrate an awareness of confidentiality

Other

Essential

Must be a non-smoker whilst on duty
Must be able to work flexible hours
Must be willing to undertake Criminal Records Disclosure at enhanced level
Must be legally entitled to work in this country

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information