Job summary
An exciting opportunity has arisen for a Band 3 Buyer role within the Foundation Group Procurement Shared Service, serving George Eliot NHS Trust, South Warwickshire University NHS Foundation Trust, and Wye Valley Trust.
We are looking to recruit an ambitious, hardworking, confident buyer to join a supportive team who all work hard together in making a success of the Foundation Group Procurement Shared Service.
Reporting to the Section Head within the Team, you will support the smooth running of the service by responding to purchase requisitions, obtaining competitive quotations and creating purchase orders, along with responding to routine customer enquiries on product details availability and returns.
Duties will also include gathering and analysing data to ensure goods and services are procured in the most efficient and cost-effective manner.
This is a full-time post working 37.5 hours per week.
For all queries please contact, Sarah Cook sarah.cook4@wvt.nhs.uk
Main duties of the job
The role of the Buyer will be to assist the procurement team across the Foundation Group, working on behalf of George Eliot NHS Trust, South Warwickshire University NHS Foundation Trust and Wye Valley Trust.
As part of the procurement team at the Foundation Group Procurement Shared Service, you will provide assistance to the Procurement Managers. The role will include, identifying and sourcing appropriate supplies and goods, providing cost effective solutions for the organisation. You will regularly liaise with suppliers and supply chain teams to ensure value for money and the best service possible is being delivered.
About us
Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.
We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.
Our values can be summed up in one sentence. We are 'Trusted to provide safe, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.
Job description
Job responsibilities
Undertake purchasing activity associated with the placing of orders, scheduling of requirements, obtaining & evaluating low value quotations in accordance with the Trusts Standing Orders and Standing Financial Instructions.
Ensure all appropriate documentation (e.g. PAQ forms, Single Action Waiver forms, quotations etc.) are completed.
Responsible for the procurement of products and services in selected areas on behalf wards and departments, liaising with internal managers, dealing with price increase requests, resolving issues with suppliers.
Liaise with company representatives as appropriate to discuss product, price, delivery and other related issues.
Investigate and evaluate new and existing sources of supply for products and services, making sure to liaise with appropriate members of the department, Clinical Procurement Specialist / Procurement Managers, where appropriate
Ensure value for money is achieved throughout the procurement process utilising all existing resources & tools, such as Spend Comparison Service (benchmarking system) and Procurement Dashboard (analytics system).
Contribute to the Trusts Cost Improvement Programme (CIP) by developing and maintaining a sound knowledge of procurement product areas including an awareness of market trends and best buys, recording all savings achieved.
Process requisitions on the Trusts electronic purchase order system and the NHS Supply Chain system, ensuring delivery schedules and urgent requirements are met.
Contribute to the implementation and operation of the Trusts electronic purchase order system and NHS Supply Chain system.
Support ward & department staff in the operation of the Trusts electronic purchase order system and NHS Supply Chain system
Undertake any other tasks as required by the Head of Section Buying Team, in accordance with the grade and nature of the post as required.
Promote good relationships with all user departments, suppliers and contractors.
To be aware of the correct ethics of transacting public business and display a high standard of conduct at all times.
Implement departmental & Trust policies, making comments, suggestions and contribute in the continual development and improvement to the services provided by the Procurement Department.
Job description
Job responsibilities
Undertake purchasing activity associated with the placing of orders, scheduling of requirements, obtaining & evaluating low value quotations in accordance with the Trusts Standing Orders and Standing Financial Instructions.
Ensure all appropriate documentation (e.g. PAQ forms, Single Action Waiver forms, quotations etc.) are completed.
Responsible for the procurement of products and services in selected areas on behalf wards and departments, liaising with internal managers, dealing with price increase requests, resolving issues with suppliers.
Liaise with company representatives as appropriate to discuss product, price, delivery and other related issues.
Investigate and evaluate new and existing sources of supply for products and services, making sure to liaise with appropriate members of the department, Clinical Procurement Specialist / Procurement Managers, where appropriate
Ensure value for money is achieved throughout the procurement process utilising all existing resources & tools, such as Spend Comparison Service (benchmarking system) and Procurement Dashboard (analytics system).
Contribute to the Trusts Cost Improvement Programme (CIP) by developing and maintaining a sound knowledge of procurement product areas including an awareness of market trends and best buys, recording all savings achieved.
Process requisitions on the Trusts electronic purchase order system and the NHS Supply Chain system, ensuring delivery schedules and urgent requirements are met.
Contribute to the implementation and operation of the Trusts electronic purchase order system and NHS Supply Chain system.
Support ward & department staff in the operation of the Trusts electronic purchase order system and NHS Supply Chain system
Undertake any other tasks as required by the Head of Section Buying Team, in accordance with the grade and nature of the post as required.
Promote good relationships with all user departments, suppliers and contractors.
To be aware of the correct ethics of transacting public business and display a high standard of conduct at all times.
Implement departmental & Trust policies, making comments, suggestions and contribute in the continual development and improvement to the services provided by the Procurement Department.
Person Specification
Qualifications
Essential
- Good level of basic Education (GCSE level) with good standard of English and Maths.
- CIPS (Foundation level only) or equivalent experience.
Experience
Essential
- 2yrs experience in NHS Purchasing or similar environment.
Skills
Essential
- Knowledge of Departmental procedures
- Good written and communication skills.
- Computer literacy, including Word, Excel, etc.
Personal Qualities
Essential
- Accuracy
- Responsive to requests from departments
- Good team player
Person Specification
Qualifications
Essential
- Good level of basic Education (GCSE level) with good standard of English and Maths.
- CIPS (Foundation level only) or equivalent experience.
Experience
Essential
- 2yrs experience in NHS Purchasing or similar environment.
Skills
Essential
- Knowledge of Departmental procedures
- Good written and communication skills.
- Computer literacy, including Word, Excel, etc.
Personal Qualities
Essential
- Accuracy
- Responsive to requests from departments
- Good team player
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
