Deputy Finance Manager (Financial Reporting & Strategy)

South Warwickshire University NHS Foundation Trust

Information:

This job is now closed

Job summary

An exciting opportunity has arisen within South Warwickshire University NHS Foundation Trust. We are looking to recruit a band 6 Deputy Finance Manager to join our Financial Reporting & Strategy team. The successful candidate will act as the VAT lead for the SWFT Group as well as monitoring, reconciling and providing advice in relation to lease cars, salary sacrifice, payroll and cashflow. The role will involve working with other Finance colleagues, Procurement, HR, Payroll Internal & External auditors and others.

Main duties of the job

To support the Senior Commercial Finance Manager in providing the Trust's wholly owned subsidiary, SWFT Clinical Services Ltd (the Company), with a quality and continually improving financial service, including budget setting, monthlymanagement accounts, annual accounts, daily treasury duties.

The post holder will also from a Trust perspective ensure the mirror accounting within the Trust for intercompany SLAs, as well as having responsibility for undertaking a number of specific control account reconciliations within the Trust.

About us

Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4th in the country for recommended place to work.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.Our values can be summed up in one sentence. We are 'Trusted to provide safe, inclusive, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Date posted

10 January 2025

Pay scheme

Agenda for change

Band

Band 6

Salary

£37,338 to £44,962 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

203-C473

Job locations

Warwick Hospital

Lakin Road

Warwick

CV34 5BW


Job description

Job responsibilities

SWFT Clinical Services

To support the Senior Commercial Finance Manager in communicating and interpreting complex and sometimes sensitive financial information, providing advice and support to the Company Finance Director and Managing Director, meeting regularly with members of the operational management team to ensure that the financial position of the Company and the Trust is understood and that any potential financial problems are identified early enough for corrective action to be taken.

Production of monthly management accounts including I&E and balance sheet position. Lead on the completion of forecasts any longer term plans and corporation tax for review by the Senior Commercial Finance Manager.

Assisting the Senior Commercial Finance Manager in the completion of the Board report.

Liaising with operational budget holders and providing specialist financial guidance and detailed advice on actual income/expenditure or budgets within the Company. Analyse complex financial information, reviewing and explaining trends and assumptions to operational managers and Directors.

Responsible for the day to day financial management and performance of the Company. Line management of the finance assistant and senior finance assistant in the Company.

Oversight in collating monthly payroll information including expenses and timesheets. Send the relevant information promptly to Payroll provider and by the agreed monthly timescales to allow timely staff payment. Liaise with payroll provider to resolve pay queries or discrepancies.

Oversight of the Finance Assistant in monitoring and control of outstanding debt collection, including monthly review of outstanding debtors and authorising receipting batches on the ledger. Ensure debtor control procedures are being correctly followed. Make recommendations to write off debts based on an assessment of all known factors, to optimise cash inflows and ensure the accuracy of outstanding debts. Monthly reconciliation of receipting to cashbook.

Being the first point of contact for the escalation of any financial queries with suppliers or customers.

Ensuring the completion of control account reconciliations in the Company.

Undertaking monthly and quarterly MSFA and pharmacy contract reconciliations between the Company and the Trust. Ensuring monthly reporting of this information is correct in the Companys accounts.

Development of new business streams and business cases within in the Company. This would include the provision of guidance to non-financial staff and the interpretation of complex financial information, assumptions and trend analysis.

Responsible for the smooth introduction of any new financial accounting software and the development of any new spreadsheets required for the day to day running of the Company

Responsible for the design (where applicable for the Company) and implementation of new financial processes and procedures as required with the support of the Senior Commercial Finance Manager.

Work with the Senior Commercial Finance Manager in producing the Companys annual budget setting process incorporating any longer term plans.

Preparation of the audit papers to support the statutory accounts and will be the initial point of contact during the audit of the Company. Supporting the Senior Commercial Finance Manager in the production of the Companys annual statutory accounts.

The Trust

Undertaking monthly and quarterly MSFA and pharmacy contract reconciliations between the Company and the Trust, ensuring monthly reporting of this information is correct in the Trusts accounts.

Together with the relevant Deputy Finance Manager be responsible for calculating and posting the monthly stock adjustment journals through the Company and Trust ledgers.

Responsibility for undertaking a number of monthly control code reconciliations (e.g. car park takings and JAC drug system to general ledger). This includes the analysis of outstanding balances within the balance sheet and the investigation and resolution of any discrepancies identified.

Provide the necessary finance process support in the Trusts private healthcare facilities e.g. Grafton Suite

Any other duties as commensurate with the grade of the post

Job description

Job responsibilities

SWFT Clinical Services

To support the Senior Commercial Finance Manager in communicating and interpreting complex and sometimes sensitive financial information, providing advice and support to the Company Finance Director and Managing Director, meeting regularly with members of the operational management team to ensure that the financial position of the Company and the Trust is understood and that any potential financial problems are identified early enough for corrective action to be taken.

Production of monthly management accounts including I&E and balance sheet position. Lead on the completion of forecasts any longer term plans and corporation tax for review by the Senior Commercial Finance Manager.

Assisting the Senior Commercial Finance Manager in the completion of the Board report.

Liaising with operational budget holders and providing specialist financial guidance and detailed advice on actual income/expenditure or budgets within the Company. Analyse complex financial information, reviewing and explaining trends and assumptions to operational managers and Directors.

Responsible for the day to day financial management and performance of the Company. Line management of the finance assistant and senior finance assistant in the Company.

Oversight in collating monthly payroll information including expenses and timesheets. Send the relevant information promptly to Payroll provider and by the agreed monthly timescales to allow timely staff payment. Liaise with payroll provider to resolve pay queries or discrepancies.

Oversight of the Finance Assistant in monitoring and control of outstanding debt collection, including monthly review of outstanding debtors and authorising receipting batches on the ledger. Ensure debtor control procedures are being correctly followed. Make recommendations to write off debts based on an assessment of all known factors, to optimise cash inflows and ensure the accuracy of outstanding debts. Monthly reconciliation of receipting to cashbook.

Being the first point of contact for the escalation of any financial queries with suppliers or customers.

Ensuring the completion of control account reconciliations in the Company.

Undertaking monthly and quarterly MSFA and pharmacy contract reconciliations between the Company and the Trust. Ensuring monthly reporting of this information is correct in the Companys accounts.

Development of new business streams and business cases within in the Company. This would include the provision of guidance to non-financial staff and the interpretation of complex financial information, assumptions and trend analysis.

Responsible for the smooth introduction of any new financial accounting software and the development of any new spreadsheets required for the day to day running of the Company

Responsible for the design (where applicable for the Company) and implementation of new financial processes and procedures as required with the support of the Senior Commercial Finance Manager.

Work with the Senior Commercial Finance Manager in producing the Companys annual budget setting process incorporating any longer term plans.

Preparation of the audit papers to support the statutory accounts and will be the initial point of contact during the audit of the Company. Supporting the Senior Commercial Finance Manager in the production of the Companys annual statutory accounts.

The Trust

Undertaking monthly and quarterly MSFA and pharmacy contract reconciliations between the Company and the Trust, ensuring monthly reporting of this information is correct in the Trusts accounts.

Together with the relevant Deputy Finance Manager be responsible for calculating and posting the monthly stock adjustment journals through the Company and Trust ledgers.

Responsibility for undertaking a number of monthly control code reconciliations (e.g. car park takings and JAC drug system to general ledger). This includes the analysis of outstanding balances within the balance sheet and the investigation and resolution of any discrepancies identified.

Provide the necessary finance process support in the Trusts private healthcare facilities e.g. Grafton Suite

Any other duties as commensurate with the grade of the post

Person Specification

Qualifications

Essential

  • Part Qualified member of Consultative Committee of Accountancy Bodies (CCAB) or equivalent
  • Educated to degree level, plus training for recognised professional financial qualification or a similar level of knowledge acquired through experience

Experience

Essential

  • Three years' work experience in a finance role, as a minimum OR a similar level of knowledge acquired through experience
  • In depth specialist knowledge and understanding of financial management and financial accounting in a limited company and relevant accounting standards, procedures and principles

Skills

Essential

  • Expert user of Financial Systems and databases, in particular Integra and Excel
  • Demonstrable evidence of influencing and persuading
  • Highly numerate and analytical
  • Excellent verbal reasoning
  • Good report writing skills
  • Understanding of current NHS ? structures and key policies especially IFRS and Foundation Trusts
  • Knowledge of acute hospital environment
  • Ability to lead and motivate staff
  • Able to plan and prioritise workload effectively

Personal Qualities

Essential

  • Committed to Continuing Professional Development
  • Commands credibility and respect from operational managers and colleagues
  • Able to concentrate and work under pressure with possible interruptions
  • Professional and reputation for integrity
  • Flexible and supportive work colleague
  • Commercially astute

Other

Essential

  • Knowledge and understanding of equal opportunities
  • Able to travel between sites
  • Occupational Health clearance
Person Specification

Qualifications

Essential

  • Part Qualified member of Consultative Committee of Accountancy Bodies (CCAB) or equivalent
  • Educated to degree level, plus training for recognised professional financial qualification or a similar level of knowledge acquired through experience

Experience

Essential

  • Three years' work experience in a finance role, as a minimum OR a similar level of knowledge acquired through experience
  • In depth specialist knowledge and understanding of financial management and financial accounting in a limited company and relevant accounting standards, procedures and principles

Skills

Essential

  • Expert user of Financial Systems and databases, in particular Integra and Excel
  • Demonstrable evidence of influencing and persuading
  • Highly numerate and analytical
  • Excellent verbal reasoning
  • Good report writing skills
  • Understanding of current NHS ? structures and key policies especially IFRS and Foundation Trusts
  • Knowledge of acute hospital environment
  • Ability to lead and motivate staff
  • Able to plan and prioritise workload effectively

Personal Qualities

Essential

  • Committed to Continuing Professional Development
  • Commands credibility and respect from operational managers and colleagues
  • Able to concentrate and work under pressure with possible interruptions
  • Professional and reputation for integrity
  • Flexible and supportive work colleague
  • Commercially astute

Other

Essential

  • Knowledge and understanding of equal opportunities
  • Able to travel between sites
  • Occupational Health clearance

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

South Warwickshire University NHS Foundation Trust

Address

Warwick Hospital

Lakin Road

Warwick

CV34 5BW


Employer's website

https://www.swft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

South Warwickshire University NHS Foundation Trust

Address

Warwick Hospital

Lakin Road

Warwick

CV34 5BW


Employer's website

https://www.swft.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Deputy Chief Finance Officer

Ravi Basi

ravi.basi@swft.nhs.uk

Date posted

10 January 2025

Pay scheme

Agenda for change

Band

Band 6

Salary

£37,338 to £44,962 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

203-C473

Job locations

Warwick Hospital

Lakin Road

Warwick

CV34 5BW


Supporting documents

Privacy notice

South Warwickshire University NHS Foundation Trust's privacy notice (opens in a new tab)