Job summary
The Operating Department at Warwick Hospital are recruiting for a Band 6 Theatre Coordinator.
The Theatre Coordinator will coordinate the operating department's activity, including liaising with all members of the multi-disciplinary team to ensure effective NCEPOD, trauma and elective theatre utilisation. They will also provide administrative support to the operating department and maintain clinical policies and procedures related to perioperative practice.
If this sounds like the role for you then please apply.
Main duties of the job
To coordinate the operating department's activity, including liaising with allmembers of the multi-disciplinary team to ensure effective NCEPOD, Trauma and Elective theatre utilisation. The Theatre Coordinator will also provideadministrative support to the operating department and maintain policies andprocedures related to perioperative practice.
About us
Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.
We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.
Our values can be summed up in one sentence. We are 'Trusted to provide safe, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.
Job description
Job responsibilities
Key Result Areas:The Theatre Coordinator will deal with enquiries from a multi-disciplinary team, ensuring effective NCEPOD, trauma and elective theatre utilisation. The Theatre Coordinator will also provide administrative support to the operating department and maintain clinical policies and procedures related to perioperative practice.Main ResponsibilitiesDeal with enquiries and support the operating theatre staff to enable thesmooth running of the operating listsHave responsibility for floor control/theatre reception, under the direction of the Theatre Management/Team Leaders, demonstrating excellent communication skills in order that patient information and list changes are relayed to the appropriate members of the theatre team for elective, NCEPOD and trauma activity.Provide administrative support to the operating department.Maintain policies and procedures related to perioperative practice.Measurable Result Areas:Theatre ReceptionProvide a professional, welcoming approach to all persons eithervisiting or working in the operating department.Provide clinical leadership to all theatre staff.Liaise with all groups of staff to ensure the smooth running of thedepartment.Ensure appropriate staffing levels and skill mix to reflect the changingworkload and to meet the needs of the patient in the perioperative environment.Deal with telephone enquiries, directing them to the most appropriatemembers of the theatre team.Take messages and ensure that they are passed on as appropriate.Deal with list changes and communicate them as appropriate.Co-ordinate the booking of emergency patients, ensuring the correctprocedures are followed.Liaise with ward staff regarding list changes and times for NCEPODpatients.Liaise with other departments, ward staff, company representatives andother hospitals as appropriate.
Maintain a tidy working environment.Assist with the production of departmental documentation, ensuringmaster copies are held and stock kept to the required levels.Maintain department notice boards, ensuring the information is currentand appropriate.Liaise with medical secretaries to ensure that operating list informationis available and within the trust guidelines.
Policies and ProceduresSupport the theatre management and the Team Leaders in updatingand reviewing theatre policies and procedures.Liaise with theatre practice areas to ensure that all relevant policy andprocedure manuals are current.Assist with maintaining other departmental records as required.Knowledge Skills and Experience:Have an extensive knowledge of perioperative practice.Be able to assist Team Leaders to support service priorities.Provide clinical management of the department in the absence of theTeam Leaders.Communications and Working Relationships:Demonstrate a positive and enthusiastic approach in order to maintainhigh morale and motivation within the department.Ensure a visible, accessible and approachable presence for staff to ensure effective communication channels are created and sustained.Maintain and develop own professional knowledge, providing feedbackto staff from any courses attended.Provide a professional, welcoming approach to all persons either visiting or working in the operating department.Provide clinical leadership to all theatre staff.
Job description
Job responsibilities
Key Result Areas:The Theatre Coordinator will deal with enquiries from a multi-disciplinary team, ensuring effective NCEPOD, trauma and elective theatre utilisation. The Theatre Coordinator will also provide administrative support to the operating department and maintain clinical policies and procedures related to perioperative practice.Main ResponsibilitiesDeal with enquiries and support the operating theatre staff to enable thesmooth running of the operating listsHave responsibility for floor control/theatre reception, under the direction of the Theatre Management/Team Leaders, demonstrating excellent communication skills in order that patient information and list changes are relayed to the appropriate members of the theatre team for elective, NCEPOD and trauma activity.Provide administrative support to the operating department.Maintain policies and procedures related to perioperative practice.Measurable Result Areas:Theatre ReceptionProvide a professional, welcoming approach to all persons eithervisiting or working in the operating department.Provide clinical leadership to all theatre staff.Liaise with all groups of staff to ensure the smooth running of thedepartment.Ensure appropriate staffing levels and skill mix to reflect the changingworkload and to meet the needs of the patient in the perioperative environment.Deal with telephone enquiries, directing them to the most appropriatemembers of the theatre team.Take messages and ensure that they are passed on as appropriate.Deal with list changes and communicate them as appropriate.Co-ordinate the booking of emergency patients, ensuring the correctprocedures are followed.Liaise with ward staff regarding list changes and times for NCEPODpatients.Liaise with other departments, ward staff, company representatives andother hospitals as appropriate.
Maintain a tidy working environment.Assist with the production of departmental documentation, ensuringmaster copies are held and stock kept to the required levels.Maintain department notice boards, ensuring the information is currentand appropriate.Liaise with medical secretaries to ensure that operating list informationis available and within the trust guidelines.
Policies and ProceduresSupport the theatre management and the Team Leaders in updatingand reviewing theatre policies and procedures.Liaise with theatre practice areas to ensure that all relevant policy andprocedure manuals are current.Assist with maintaining other departmental records as required.Knowledge Skills and Experience:Have an extensive knowledge of perioperative practice.Be able to assist Team Leaders to support service priorities.Provide clinical management of the department in the absence of theTeam Leaders.Communications and Working Relationships:Demonstrate a positive and enthusiastic approach in order to maintainhigh morale and motivation within the department.Ensure a visible, accessible and approachable presence for staff to ensure effective communication channels are created and sustained.Maintain and develop own professional knowledge, providing feedbackto staff from any courses attended.Provide a professional, welcoming approach to all persons either visiting or working in the operating department.Provide clinical leadership to all theatre staff.
Person Specification
Qualifications
Essential
- NMC/HCPC Registration
- IT Skills
Desirable
- Degree in Health Care
- Leadership & Management Course
Experience
Essential
- Significant experience of clinical practice in an acute peri-operative setting
- Able to demonstrate an ability to communicate with multi-disciplinary teams
- Evidence of clinical leadership
Desirable
- Experience of dealing with policies & procedures
- Evidence of Continued Professional Development
- Evidence of managing change
- Experience of carrying out clinical audits
- Previous theatre coordinator experience
Skills
Essential
- Flexible and adaptable
- Professional attitude and image
- Excellent communication skills (verbal and written)
- Able to articulate and demonstrate ability to reason effectively
- Ability to challenge current practices and manage change
- Ability to influence and negotiate successfully
- Ability to solve problems and make decisions based on evidence and professional judgement
- Demonstrate ability to organise and arrange work of self and others
- Possess excellent time management skills
- Able to work as an effective team member
- Committed to continuous personal and professional development
- Knowledge of professional code of conduct/professional accountability
- Knowledge of professional and workforce development issues
- Excellent command of the English language and able to present information both written and verbally in a clear and logical manner
- Act as clinical role model and a preceptor/assessor/supervisor
- Ability to develop professional and clinical evidence based perioperative practice
- Demonstrate leadership qualities
- Knowledge of research/audit and clinical governance
- Evidence of leading a multi-disciplinary team
Personal Qualities
Essential
- Professional at all times
- Positive, dependable and tolerant outlook
- Good interpersonal skills
- Able to identify and cope with stress
- Able to accept and offer constructive criticism
- Demonstrates commitment to achieve individual and team objectives
- Innovative, dynamic, challenging individual, able to lead a team
- Able to adapt to changing circumstances and influence change successfully using negotiating skills
- Shows initiative and is able to think positively and stimulate a productive team climate
- Able to self-motivate
- Knowledge of contemporary peri-operative issues
- Ability to work independently
- Liaise confidently and effectively with other disciplines
- Organisational and problem solving skills
Other
Essential
- Ability to concentrate and deal with frequent interruptions and competing demands
Person Specification
Qualifications
Essential
- NMC/HCPC Registration
- IT Skills
Desirable
- Degree in Health Care
- Leadership & Management Course
Experience
Essential
- Significant experience of clinical practice in an acute peri-operative setting
- Able to demonstrate an ability to communicate with multi-disciplinary teams
- Evidence of clinical leadership
Desirable
- Experience of dealing with policies & procedures
- Evidence of Continued Professional Development
- Evidence of managing change
- Experience of carrying out clinical audits
- Previous theatre coordinator experience
Skills
Essential
- Flexible and adaptable
- Professional attitude and image
- Excellent communication skills (verbal and written)
- Able to articulate and demonstrate ability to reason effectively
- Ability to challenge current practices and manage change
- Ability to influence and negotiate successfully
- Ability to solve problems and make decisions based on evidence and professional judgement
- Demonstrate ability to organise and arrange work of self and others
- Possess excellent time management skills
- Able to work as an effective team member
- Committed to continuous personal and professional development
- Knowledge of professional code of conduct/professional accountability
- Knowledge of professional and workforce development issues
- Excellent command of the English language and able to present information both written and verbally in a clear and logical manner
- Act as clinical role model and a preceptor/assessor/supervisor
- Ability to develop professional and clinical evidence based perioperative practice
- Demonstrate leadership qualities
- Knowledge of research/audit and clinical governance
- Evidence of leading a multi-disciplinary team
Personal Qualities
Essential
- Professional at all times
- Positive, dependable and tolerant outlook
- Good interpersonal skills
- Able to identify and cope with stress
- Able to accept and offer constructive criticism
- Demonstrates commitment to achieve individual and team objectives
- Innovative, dynamic, challenging individual, able to lead a team
- Able to adapt to changing circumstances and influence change successfully using negotiating skills
- Shows initiative and is able to think positively and stimulate a productive team climate
- Able to self-motivate
- Knowledge of contemporary peri-operative issues
- Ability to work independently
- Liaise confidently and effectively with other disciplines
- Organisational and problem solving skills
Other
Essential
- Ability to concentrate and deal with frequent interruptions and competing demands
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
