Job summary
An exciting opportunity has arisen to join the Risk, Assurance and Compliance Team here at South Western Ambulance Service NHS Foundation Trust.
We are looking for an experienced administrator who is friendly, enthusiastic and motivated to join us. This position will play a critical role in the coordination and support needed to deliver effective Risk and Compliance practice across the Trust.
Our team is friendly and supportive, so if you meet the essential requirements for this position we would love to hear from you.
If you would like any further information on this role then please contact Holly Spicer, Compliance Manager viaholly.spicer@swast.nhs.uk
Main duties of the job
- Lead the administrative arrangements to ensure the efficient running of the Risk, Assurance and Compliance functions.
- Working with Managers to support the use of compliance, assurance, and risk management processes throughout the Trust.
- The post holder will work across both the risk management, assurance and compliance functions and therefore will be expected to plan and organise a significant number of processes to ensure the Trust manages its responsibilities effectively. This will require daily allocation and re-allocation of work following prioritisation to meet legislative, regulatory, organisational, and external requirements.
- Be responsible for the coordination of various meetings, leading the administration for these meetings including taking high level, accurate and comprehensive minutes, agreeing agendas with the Chair, preparing papers, and taking responsibility for maintaining the Action Point Registers ensuring actions are progressed by members of staff in a timely manner.
- Develop and lead the preparation of compliance and risk management reports/ briefings for internal and external meetings, presenting these in person if required.
- The post holder will be required to have strong analytical skills. On a regular basis, they will be reviewing and interrogating a range of qualitative and quantitative data, some of which will be complex and made up of several components.
About us
Working for us is an experience like no other. We provide emergency and urgent care, 24 hours a day, 365 days a year, operating across the largest ambulance region in England and responding to an average of 2,650 incidents every day.
We remain committed to ensuring that we provide the best possible care for all our patients, which is reflected in our new five-year strategy which has continually improving patient care at its very core.
The role is based in Exeter, one of the most vibrant, attractive and historically interesting cities in England, with excellent transport links and a great mix of independent shops, cafes and bars.
If you embody our values of one team, compassionate and innovative and are looking to make a real difference to peoples' lives, then we would love to hear from you.
In return we will equip you with the skills and resources you need to thrive in your role.
You will have opportunities to progress to roles across the Trust and enjoy continuous professional development.
Benefits
- Competitive NHS salary
- A standard working week of 37.5 hours
- Holiday entitlements of 27 days per year, plus general and public holidays, rising to 29 days after 5 years and 33 days after 10 years
- Pay enhancements for out of hours, shift and overtime working
- Generous Pension Scheme
- Career and salary progression
- Car leasing scheme
- Free parking across Trust sites
- Staff networks
- Wide range of discounts from various organisations across the UK
Job description
Job responsibilities
For further information about this role please see the attached job description and person specification.
For secondments please add the below as well;
PLEASE NOTE: Internal candidates are asked to seek approval from their current SWASFT line manager prior to applying for this secondment opportunity.
Job description
Job responsibilities
For further information about this role please see the attached job description and person specification.
For secondments please add the below as well;
PLEASE NOTE: Internal candidates are asked to seek approval from their current SWASFT line manager prior to applying for this secondment opportunity.
Person Specification
Education and qualifications
Essential
- Educated to a degree level or equivalent specialist knowledge through experience.
- Evidence of Continuing Professional Development.
Desirable
- Risk management qualification.
Previous experience
Essential
- Significant and highly relevant administrative experience in a busy office environment
- Experience of complex database management
- Significant experience of writing management reports
- Experience of producing and delivering training programmes
- Proven effective minute taking to a high standard
Desirable
- Experience of working in a governance or risk management environment
- Experience of working in the public sector
Skills, knowledge, ability
Essential
- Very computer literate with experience of Microsoft Office applications, including Excel, Teams, and good keyboard skills
- High level of written and verbal communication skills
- Ability to analyse detailed information, manipulate data and identify trends; presenting this in a variety of formats and high standard reports
- Ability to work effectively with staff at all levels including senior managers
- Ability to organise own workload, achieving goals within deadlines
- Good organisational skills
Desirable
- Previous experience of using Local Risk Management Systems
- Knowledge of CQC/ compliance procedures
Aptitude and personal characteristics
Essential
- Able to work effectively with minimum supervision
- Ability to work under pressure and on own initiative
- Ability to meet deadlines
- Ability to work as part of a team
- Able to maintain confidentiality of information
- Ability to develop effective working relationships with colleagues
- Committed to continuous professional development and personal growth
Person Specification
Education and qualifications
Essential
- Educated to a degree level or equivalent specialist knowledge through experience.
- Evidence of Continuing Professional Development.
Desirable
- Risk management qualification.
Previous experience
Essential
- Significant and highly relevant administrative experience in a busy office environment
- Experience of complex database management
- Significant experience of writing management reports
- Experience of producing and delivering training programmes
- Proven effective minute taking to a high standard
Desirable
- Experience of working in a governance or risk management environment
- Experience of working in the public sector
Skills, knowledge, ability
Essential
- Very computer literate with experience of Microsoft Office applications, including Excel, Teams, and good keyboard skills
- High level of written and verbal communication skills
- Ability to analyse detailed information, manipulate data and identify trends; presenting this in a variety of formats and high standard reports
- Ability to work effectively with staff at all levels including senior managers
- Ability to organise own workload, achieving goals within deadlines
- Good organisational skills
Desirable
- Previous experience of using Local Risk Management Systems
- Knowledge of CQC/ compliance procedures
Aptitude and personal characteristics
Essential
- Able to work effectively with minimum supervision
- Ability to work under pressure and on own initiative
- Ability to meet deadlines
- Ability to work as part of a team
- Able to maintain confidentiality of information
- Ability to develop effective working relationships with colleagues
- Committed to continuous professional development and personal growth
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
