Information Governance Officer
South Western Ambulance Service NHS Foundation Trust
The closing date is 05 May 2025
Job summary
Undertaking the completion of data protection subject access disclosures.
Support the Assistant Information Governance Manager in the delivery of the Freedom of Information disclosure function.
Support the Assistant Information Governance Manager in the delivery of the Data Protection disclosure function by supervising the Information Governance Assistants in their absence.
Oversee, administer and deliver the information governance compliance report to senior managers.
Manage, administer and deliver the Trust's records archiving function ensuring mandatory and legal requirements are adhered to. Provide expert advice and guidance on the archiving of records and support departments to correctly archive the records they hold. Record, track and manage all archive records held by the Trust's archive providers. Analyse and provide management reports on archive information to ensure the retention of records meets mandatory and legal requirements and financial costs to the Trust are minimized.
Develop a programme of records management audits and conduct these across the Trust to establish compliance with the Corporate Records Management Policy.
Support departmental activities, action point registers and information risk assessments.
Support the Information Governance Manager and Assistant Information Governance Manager on any other aspects of the Information Governance agenda.
Main duties of the job
Support the completion of Subject access disclosure requests including call and record sourcing, and liaising with external stakeholders.
Support the Assistant Information Governance Manager in the delivery of the Data Protection Disclosure function by supervising the Information Governance Assistants.
Support the Assistant Information Governance Manager in the delivery of the Freedom of Information Disclosure.
Develop a programme of records management audits and conduct these across the Trust.
Provide expert advice and guidance to staff across the Trust. Work with local records managers to support them in fulfilling their responsibilities.
Manage, record and track all archive records held by the Trust's archive providers. Analyse and provide management reports on archive information to ensure the retention of records meets mandatory and legal requirements and financial costs to the Trust are minimized.
Manage the relationship with the Trust's archive providers by initiating, supervising and monitoring all movements of the Trust's archive records.
Support the administration of the departments Steering Group activities, action point registers and information risk assessments.
Support the work of the Senior Information Risk Officer and the Trust's Caldicott Guardian.
Liaise with staff in specialist related Information Governance roles to ensure they are aware of their responsibilities and provided with the appropriate level of support
About us
Working for us is an experience like no other. We provide emergency and urgent care, 24 hours a day, 365 days a year, operating across the largest ambulance region in England and responding to an average of 2,650 incidents every day.
We remain committed to ensuring that we provide the best possible care for all our patients, which is reflected in our new five-year strategy which has continually improving patient care at its very core.
The role is based in Exeter, one of the most vibrant, attractive and historically interesting cities in England, with excellent transport links and a great mix of independent shops, cafes and bars.
If you embody our values of one team, compassionate and innovative and are looking to make a real difference to peoples' lives, then we would love to hear from you.
In return we will equip you with the skills and resources you need to thrive in your role.
You will have opportunities to progress to roles across the Trust and enjoy continuous professional development.
Benefits
- Competitive NHS salary
- A standard working week of 37.5 hours
- Holiday entitlements of 27 days per year, plus general and public holidays, rising to 29 days after 5 years and 33 days after 10 years
- Pay enhancements for out of hours, shift and overtime working
- Generous Pension Scheme
- Career and salary progression
- Car leasing scheme
- Free parking across Trust sites
- Staff networks
- Wide range of discounts from various organisations across the UK
Date posted
22 April 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,530 to £29,114 a year pa
Contract
Fixed term
Duration
11 months
Working pattern
Full-time
Reference number
202-7145196
Job locations
South Western Ambulance Services, Unit 2,
Abbey Court, Eagle Way, Sowton Industrial Estate
Exeter
EX2 7HY
Employer details
Employer name
South Western Ambulance Service NHS Foundation Trust
Address
South Western Ambulance Services, Unit 2,
Abbey Court, Eagle Way, Sowton Industrial Estate
Exeter
EX2 7HY
Employer's website
https://www.swast.nhs.uk (Opens in a new tab)
For questions about the job, contact:
Supporting documents
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