People Administrator
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Job summary
This role provides the People Partner team with essential administration support for all Employee Relations Cases. Using the HR case management system the post holder will anticipate the planning of meetings, hearings and ensure the appropriate paperwork is collated in a professional format and shared with all parties in line with the time parameters specified within each of the HR policies. Additionally the post holder will support the physical arrangements for hearings by arranging rooms, notifying participants and ensuring facilities are appropriately equipped and catered for. Diary management, event management and general administration for the HR function, including support to occasional, ad hoc requests all form part of the requirements of this interesting and varied role
You will join a large and diverse People Partnering team, covering the vast geography of South Western Ambulance Service, supporting the administration of the team.
Main duties of the job
Using case management system and supporting Excel databases keep track of Employee Relations cases to ensure hearings are scheduled in line with Trust policy.
Support the collation and distribution of hearing packs and additional paperwork to inform the participants at each hearing, taking great care to consider data protection and GDPR legislation
Liaise with staff, union representatives and management within the Trust to coordinate hearings, meetings and flow of information.
Provide a professional and efficient customer focussed service when dealing with all queries to the department or setting up of hearings and associated meetings
About us
At South Western Ambulance Service NHS Foundation Trust (SWASFT) we have a culture where everyone is valued for being themselves. Our aim is to work together to promote the most inclusive environment possible, which attracts people from the widest range of backgrounds and experiences to enrich the work that we do together, for the benefit of all of our employees, our patients and the communities we serve. We offer flexible working opportunities, inclusive policies and a range of feedback mechanisms to support individuals and to enable a positive, welcoming environment where our people and their careers can thrive in.
We employ over 5,000 employees mainly clinical, operational and emergency response staff as well as supporting roles. We also employ Doctors and volunteers which include community first responders and fire co-responders.
We take all the steps needed to provide the most compassionate patient care possible whilst also providing an enjoyable and safe place to work. We actively promote a positive set of behaviours as being key to our performance both individually and collectively. Our recruitment, selection and screening processes are designed to uphold these standards and we invite all our candidates to actively share with us through these processes how they will bring these behaviours to life.
To view the Trust's Mission, Vision, Values and Goals clickhere
Details
Date posted
19 October 2023
Pay scheme
Agenda for change
Band
Band 3
Salary
£22,816 to £24,336 a year per annum
Contract
Fixed term
Duration
12 months
Working pattern
Full-time, Part-time, Home or remote working
Reference number
202-5746841
Job locations
Trustwide
Exeter
EX2 7HY
Employer details
Employer name
South Western Ambulance Service NHS Foundation Trust
Address
Trustwide
Exeter
EX2 7HY
Employer's website
https://www.swast.nhs.uk (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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