Estates Administrator to Senior Leadership Team

Job summary

An exciting opportunity has arisen to join the Estates Team at Cornwall Partnership NHS Foundation Trust as an Estates Administrator supporting the Senior Leadership Team. This key role sits at the heart of our Enabling Services, providing high-quality, service-focused administrative support that enables the smooth and effective delivery of Estates operations across the Trust. Working closely with the Strategic Property Manager and Estates Senior Leadership Team, you will play an important part in coordinating essential processes, maintaining accurate information, and supporting operational oversight through robust data collection and reporting. As the first point of contact for routine enquiries into the Estates Department, you will bring excellent communication skills, strong organisation, and a proactive, customer-focused approach. You will support the team by maintaining key records, organising meetings and documentation, managing rostering and ESR information, and producing routine reports using Estates systems and spreadsheets. This role is ideal for someone who is efficient, detail-oriented, and enjoys working collaboratively within a busy, supportive environment where no two days are the same.

Main duties of the job

• Provide high-quality, service-focused administrative support to the Estates Senior Leadership Team, including coordinating day-to-day operations and supporting effective team functioning.
• Act as the first point of contact for routine enquiries into the Estates Department, delivering professional communication with staff across the Trust and external stakeholders
• Maintain accurate information and undertake comprehensive data collection and reporting across systems such as rostering, ESR, estates systems, and spreadsheets to support operational oversight.
• Organise meetings and events for the Estates team, including diary management, preparing and circulating papers, maintaining distribution lists, and taking minutes when required.
• Carry out key administrative tasks such as document management (scanning, filing, archiving), maintaining sickness and annual leave records, and completing routine data entry into approved systems and trackers.

About us

We're an NHS community and mental health provider Trust based in Cornwall and the Isles of Scilly. We deliver community and hospital-based care to improve people's physical and mental health. We also provide specialist support to people with dementia or a learning disability.

We are a people organisation and people matter to us. As part of the team, you'll help support the health and wellbeing of the people who live and visit this beautiful part of the UK.

Over 5,000 people make up the Trust. This includes doctors, nurses, therapists, plus admin and support staff.

We work in people's homes, in community clinics and bases. Some staff work from one of our 10 community hospitals. Our aspiration is to have great people, provide great care, be a great place to work and a great partner.

Approximately 568,000 people live here. A third of people who live in Cornwall are supported by acute hospital services in Devon. As a result, we also work closely with our partners in Devon. In the summer, and during other holidays lots of people choose to visit the area. This increase the numbers of people who use out services.