Job summary
The post holder will provide administrative support on fire risk issues, with an emphasis on fire safety, fire training, fire risk assessments and associated actions to the Estates & Facilities services, all clinical services and other Trustdepartments.
Main duties of the job
The purpose of the post of Fire Administrator is to provide administrative support to the Fire team, as follows:
Interrogate the Datix incident database and collate data from the system with a view to analysing trends, this includes ensuring that all fire alarm incidents are investigated and, where appropriate, escalated to the Fire Brigade for further investigation and/or action
Follow up and establish the facts behind Datix incidents to establish whether the incident should be reported under or considered as a Serious Incident.
Acting as the first point of contact for the Fire Safety department general enquiries, +and screening external calls or enquiries.
Organise training programmes and promotional events including room bookings.
About us
St George's, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey.Our sites include St George's Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).
After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.
Job description
Job responsibilities
Manage and maintain computerised Fire Safety data, interpret and provide meaningful information that can be acted upon by managers to manage fire risks and help improve fire safety.
Manage, interpret and maintain electronic Fire safety data, and provide meaningful information that can be acted upon by managers to manage fire risks and help improve fire safety.
Organise fire training and book training rooms, in liaison with Fire Safety Advisors, obtain training registers and update the iLearn records accordingly.
Maintaining Fire Risk Assessments (FRAs) records, these include updating spreadsheets for significant findings, FRAs reviews, following up outstanding FRA jobs with Estates Helpdesk.
Ensuring that prompt and accurate fire training figures are collated for compliance reporting, as instructed by the fire team.
Uploading of training registers onto the central recording system (iLearn) Making sure hardcopy registers are uploaded onto iLearn, scanned, and saved in the correct folder on the Fire Safety L drive.
(Please see full Job description & Person specification attached)
Job description
Job responsibilities
Manage and maintain computerised Fire Safety data, interpret and provide meaningful information that can be acted upon by managers to manage fire risks and help improve fire safety.
Manage, interpret and maintain electronic Fire safety data, and provide meaningful information that can be acted upon by managers to manage fire risks and help improve fire safety.
Organise fire training and book training rooms, in liaison with Fire Safety Advisors, obtain training registers and update the iLearn records accordingly.
Maintaining Fire Risk Assessments (FRAs) records, these include updating spreadsheets for significant findings, FRAs reviews, following up outstanding FRA jobs with Estates Helpdesk.
Ensuring that prompt and accurate fire training figures are collated for compliance reporting, as instructed by the fire team.
Uploading of training registers onto the central recording system (iLearn) Making sure hardcopy registers are uploaded onto iLearn, scanned, and saved in the correct folder on the Fire Safety L drive.
(Please see full Job description & Person specification attached)
Person Specification
Qualifications
Essential
- G.C.S.E English and Mathematics or equivalent
- NVQ Level 4 or equivalent
- ECDL qualification or other IT training which includes modules on Word, Excel, Access, PowerPoint
Desirable
- Nebosh general fire safety certificate
Experience
Essential
- Experience of working in the NHS/Public sector
- Minutes-taking
- Experience of conducting audits
Desirable
- Able to interpret Fire Safety legislation, HSE guidance documents and DoH documents and safety alerts
Skills
Essential
- Excellent communication, negotiation and influencing skills.
- Capable of using analytical techniques to demonstrate trends and analyse raw data.
- Prioritising and managing own workload.
- Able to maintain high standards of diplomacy and confidentiality.
- Able to laisse with both internal and external departments
Person Specification
Qualifications
Essential
- G.C.S.E English and Mathematics or equivalent
- NVQ Level 4 or equivalent
- ECDL qualification or other IT training which includes modules on Word, Excel, Access, PowerPoint
Desirable
- Nebosh general fire safety certificate
Experience
Essential
- Experience of working in the NHS/Public sector
- Minutes-taking
- Experience of conducting audits
Desirable
- Able to interpret Fire Safety legislation, HSE guidance documents and DoH documents and safety alerts
Skills
Essential
- Excellent communication, negotiation and influencing skills.
- Capable of using analytical techniques to demonstrate trends and analyse raw data.
- Prioritising and managing own workload.
- Able to maintain high standards of diplomacy and confidentiality.
- Able to laisse with both internal and external departments
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
