Job summary
The South West London Procurement Partnership came together on 1stApril 2021 as a new single procurement service acting directly on behalf of; Croydon Health Services NHS Trust, Epsom & St. Helier NHS Trust., Kingston Hospital NHS Foundation Trust and St. George's NHS Foundation Trust whilst also providing services to the wider South West London integrated care system. The new service is hosted by St. George's NHS Foundation Trust.
The purpose of the new service is to deliver better outcomes for partners through delivery at scale benefits for patients, staff and the wider health economy. The creation of the South West London Procurement Partnership is a critical foundation in developing the common infrastructure that will enable the wider place-based and system-level transformation in patient care which is at the heart of all 4 Trusts' strategic aims; and support increased financial sustainability.
This is an exciting opportunity to join the service and to play a crucial role in realising our objectives.
We are looking to recruit a Catalogue Manager to work in the Data & BI Team.
The successful candidate will be required to Increase, manage and maintain e-Catalogues for goods and services to optimise automation in the procurement process and within this, keep up to date supplier and product information.
Main duties of the job
- Increase and maintain e-Catalogue coverage of purchase order transactions.
- Maintain and actively use systems for collecting, evaluating and interpreting large volumes of intricate data on Service expenditure and supply markets.
- Validate and maintain Service eProcurement catalogues
- Assist the Head of Data, Business Intelligence & systems to maintain and develop department communication programmes that includes internal and external stakeholders.
- Support the continuous development of the integrated strategy for the Service suite of procurement systems including eProcurement, eTendering, eContract Management and eVendor Management.
About us
St George's University Hospitals NHS Foundation Trust is one of the country's principal teaching hospitals and our main site is shared with St George's, University of London, which trains medical students and carries out advanced medical research. We have over 9,000 dedicated staff serving a population of 1.3 million across south-west London.
We deliver a large number of services, such as cardiothoracic medicine and surgery, neurosciences and renal transplantation. We also cover significant populations from Surrey and Sussex, totalling around 3.5 million people. As well as acute hospital services, we provide a wide variety of specialist care and a range of community services to patients.
Job description
Job responsibilities
Assisting in the provision of a high quality, efficient and cost-effective procurementfunction that meets the requirements of the SWL Procurement Partnership NHSServices overall strategic direction and corporate objectives and complies with SFIsand relevant procurement legislation and guidance.To utilise internal and external data sources that support the identification, deliveryand monitoring of Service and collaborative procurement projects, risk managementstrategies and departmental performance.Assist in defining, creating and maintaining management information data streamsthat track, monitor and identify tendering opportunities and contract improvements.Assist in providing market driven data advice and guidance which defines thecommercial and financial viability of differing sourcing options for specific projects.Analyse regional / local data including data on expenditure, demand, specificationand supplier information and feedback analysis to stakeholders and project teams.Work with the procurement team to create information and analysis reports that willtrack the benefits of existing contracts.
Assist the procurement team to identify future trends and contract developmentopportunities for all category groups.Provide management information and data reports to ensure compliance with NHSImprovements requirements.Increase, manage and maintain e-Catalogues for goods and services to optimiseautomation in the procurement process.Develop and manage internal communication activities that involve, engage andinform staff of procurement initiatives, improvements and benefits.Shared responsibility to develop and manage the departments intranet and internetsites ensuring that content is useful up-to-date, accurate and consistent with Servicepolicies and EU law.Shared responsibility to design and deliver procurement training to Service membersinvolved in varying stages of the procurement process.Shared responsibility to monitor eProcurement user activity ensuring targetedsolutions are provided to avoid downstream queries.
Job description
Job responsibilities
Assisting in the provision of a high quality, efficient and cost-effective procurementfunction that meets the requirements of the SWL Procurement Partnership NHSServices overall strategic direction and corporate objectives and complies with SFIsand relevant procurement legislation and guidance.To utilise internal and external data sources that support the identification, deliveryand monitoring of Service and collaborative procurement projects, risk managementstrategies and departmental performance.Assist in defining, creating and maintaining management information data streamsthat track, monitor and identify tendering opportunities and contract improvements.Assist in providing market driven data advice and guidance which defines thecommercial and financial viability of differing sourcing options for specific projects.Analyse regional / local data including data on expenditure, demand, specificationand supplier information and feedback analysis to stakeholders and project teams.Work with the procurement team to create information and analysis reports that willtrack the benefits of existing contracts.
Assist the procurement team to identify future trends and contract developmentopportunities for all category groups.Provide management information and data reports to ensure compliance with NHSImprovements requirements.Increase, manage and maintain e-Catalogues for goods and services to optimiseautomation in the procurement process.Develop and manage internal communication activities that involve, engage andinform staff of procurement initiatives, improvements and benefits.Shared responsibility to develop and manage the departments intranet and internetsites ensuring that content is useful up-to-date, accurate and consistent with Servicepolicies and EU law.Shared responsibility to design and deliver procurement training to Service membersinvolved in varying stages of the procurement process.Shared responsibility to monitor eProcurement user activity ensuring targetedsolutions are provided to avoid downstream queries.
Person Specification
Q&E
Essential
- Degree or equivalent in IT systems, Data Management, related field or equivalent.
Desirable
- NVQ in Purchasing & Supply
Experience
Essential
- 3 years experience in similar role / eProcurement systems
Desirable
- Database design, import / export, SBS Oracle software
Knowledge and Skills
Essential
- IT literate in Microsoft packages, ability to translate complex data
Desirable
- Ability to collect, analyse and interpret large data sets. Access / SQL / Excel / Finance Systems
Personal Qualities
Essential
- Good communicator / Ability to work under pressure / Enthusiastic / Self motivated / Flexible approach to work / Able to follow procedures / Willingness to learn and work with others.
Person Specification
Q&E
Essential
- Degree or equivalent in IT systems, Data Management, related field or equivalent.
Desirable
- NVQ in Purchasing & Supply
Experience
Essential
- 3 years experience in similar role / eProcurement systems
Desirable
- Database design, import / export, SBS Oracle software
Knowledge and Skills
Essential
- IT literate in Microsoft packages, ability to translate complex data
Desirable
- Ability to collect, analyse and interpret large data sets. Access / SQL / Excel / Finance Systems
Personal Qualities
Essential
- Good communicator / Ability to work under pressure / Enthusiastic / Self motivated / Flexible approach to work / Able to follow procedures / Willingness to learn and work with others.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
