Divisional Personal Assistant

Job summary

The Medicine and Cardiology Division at St George's Hospital is seeking a proactive, confident, and experienced personal assistant to support the Divisional leadership team.

The post holder will provide a comprehensive and highly efficient administrative and secretarial service to the Divisional Director of Operations, Divisional Chair and Divisional Director of Nursing and Governance to enable them to carry out their operational and managerial duties, ensuring effective organisation of their time.

You will provide vital support to the directors in their roles, and it is essential that you have a passion for providing exceptional administrative support, be proactive, accountable, and self-motivated. You must have exceptional communication and interpersonal skills and have a positive approach with the ability to work collaboratively.

You must possess and be able to evidence excellent organisational and inter-personal skills and be able to communicate effectively with a wide range of people. The candidate must have excellent IT skills and be advanced in Excel and PowerPoint.

Main duties of the job

To provide a confidential, comprehensive, efficient, effective and timely PA and administrative service to the DDO, DC and DDNG, and team as necessary, using the full range of secretarial skills including word processing, Excel, PowerPoint and minute-taking.

To work flexibly and on own initiative when necessary or when the Divisional Triumvirate is not available and to function as the 'right hand' of the Director. To undertake research and produce reports. To manage delegated projects. To be a first point of contact and resource for information.

This job requires particular skills in prioritising and juggling competing demands between the individual's own work priorities and those of the Divisional Triumvirate. To likely deal with issues which cause personal distress and the supporting management of highly sensitive situations.

The Trusts Values and the behaviours which flow from them are of particular importance in the role.

About us

With nearly 9,000 dedicated staff caring for patients around the clock, St Georges is the largest healthcare provider in southwest London.

The main site, St George's Hospital in Tooting - one of the country's principal teaching hospitals - is shared with St George's, University of London, which trains medical students and carries out advanced medical research. St George's Hospital also hosts the St George's, University of London and Kingston University Faculty of Health and Social Care Sciences, which is responsible for training a wide range of healthcare professionals from across the region.

As well as acute hospital services, we provide a wide variety of specialist care and a full range of community services to patients of all ages following integration with Community Services Wandsworth in 2010.

St George's University Hospitals NHS Foundation Trust serves a population of 1.3 million across southwest London. A large number of services, such as cardiothoracic medicine and surgery, neurosciences and renal transplantation, also cover significant populations from Surrey and Sussex, totalling around 3.5 million people.

The trust also provides care for patients from a larger catchment area in southeast England, for specialties such as complex pelvic trauma. Other services treat patients from all over the country, such as family HIV care and bone marrow transplantation for non-cancer diseases. The trust also provides a nationwide state-of-the-art endoscopy training centre.