Job summary
An exciting opportunity has arisen within the Cancer Services department for the role of Cancer MDT Coordinator at Lewisham and Greenwich NHS Trust. This post provides an opportunity to join an enthusiastic Cancer Services team within the Trust. This is a key post within cancer services and an exciting opportunity to coordinate the ongoing work and service development across our integrated organisation. We are looking for an innovative, enthusiastic and dynamic individual who is well organised and motivated to join our cancer data team.
The role is based at Queen Elizabeth Hospital with potential cross cover at Lewisham.
PLEASE NOTE: We are unable to offer sponsorship for this post
Main duties of the job
The post holder will ensure that all their assigned Cancer MDT is managed and coordinated effectively and is responsible for maintaining consistently tracked suspect cancer pathways to a high standard.
This role involves navigating patients through their pathways to treatment or discharge, ensuring that all patients are escalated in a timely manner to managers & clinical teams when needed and coordinating the preparation and chairing of MDM meetings, with the aim of improving the care and experience of cancer patients treated within the Trust.
Experience within cancer services and knowledge of Cancer Waiting Times guidance and working knowledge of Somerset would be desirable as well as a good understanding of patient pathway navigation and MDT management/coordination. In return we can offer you an interesting and rewarding opportunity to make a valuable contribution to the delivery of patient services.
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
- Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
- Widening access (anchor institution) and employability
- Improving the experience of staff with disability
- Improving the EDI literacy and confidence of trust staff through training and development
- Making equalities mainstream
Job description
Job responsibilities
Job Summary:
- To Coordinate the Trust Multi-disciplinary Team (MDT) meetings and provide administrative support.
- To coordinate specialist inter-Trust Multidisciplinary Team meetings (SMDT) held via videoconferencing and provide administrative support.
- To collect and register all patients diagnosed with cancer using Trusts Cancer Information System.
- To track all patients referred with an urgent, suspected cancer and all patients with a positive diagnosis of cancer at Lewisham & Greenwich NHS Trust.
- Ensure all cancer patients with a potential to breach the two-week wait, 31 and 62 day cancer waiting time targets are identified and presented at the respective multi-disciplinary team meetings.
- Manage individual pathways within the MDT forum to ensure delays are minimized or eradicated.
- Develop good communication channels with the Cancer Centre.
Main Responsibilities:
- Co-ordinate the list of patients identified to be discussed at the Trust/Specialist Multi-disciplinary Team meetings. This may involve identifying and adding incidental findings to the list, checking pathology results /reports checking admission list, chemotherapy data and palliative care reports.
- Add cancer waiting time dates in the list to ensure all MDT members are informed about the patient pathway dates.
- Provide cover for other MDT coordinators in any leave of absence.
- Track all patients referred with an urgent, suspected cancer and all patients with a positive diagnosis of cancer using referrals, pathology and inpatient reports, and MDT lists.
- Prospectively monitor the patient journey times for all patients in the above categories.
- Ensure all potential breaches are identified in a timely manner and by linking in with the Cancer Multi-disciplinary Team Co-ordinators ensure all potential breaches are discussed at the multi-disciplinary team meetings.
- Develop a management plan for each identified patient enabling corrective action to be taken to ensure the 31 and 62 day cancer waiting time targets are met and patient experience is improved.
- Ensure a robust system to collect and monitor information is developed and implemented.
- Ensure completeness of cancer waiting times data.
- Produce report of breach analysis and outcomes on monthly basis.
- Collate all relevant internal and external information such as previous scans reports and liaise with relevant MDT members.
- Establish connection for all SMDT meetings via video conferencing.
- Take full responsibility of collecting MDT attendance of all attendees.
- Ensure all relevant details are completed in MDT proforma and highlight to the MDT lead if there are gaps.
- File MDT Management plans in patient notes.
- Record audit quality treatment data for Cancer Reform Strategy, Thames Cancer Registry and National Audits.
- Follow Trusts data collection protocol.
- Support the Cancer teams in retrieving all missing data to ensure data is complete, correct, consistent and secure.
- Ensure any Inter-trust transfers (ITT) are sent within 38 days and tracking of patients at external trusts is carried out in line with cancer targets. Any breaches are recorded with a breach reason and a breach analysis is produced.
- Ensure all information is available to all relevant members (secretaries, mangers and booking clerks) to ensure national targets are met.
- Highlight capacity issues to Trusts management team.
- Escalate any delays to the relevant parties
- Highlight any problems and propose changes to the Trusts management team.
- Ensure patients notes are correctly tracked and made available to the MDM and are tracked back to the relevant people.
External Responsibilities
- Develop good communication channels with the Cancer Centre.
- Co-ordinate patient referral information to/from the Cancer Centre, to reduce delays in any aspect of the pathway and prevent breaches.
Service Redesign
- Work closely with the Service Improvement Facilitator highlighting the reasons for potential breaches and possible areas for demand and capacity work and possible service redesign.
General Responsibilities
- Awareness of the Data Protection Act and responsibility regarding confidentiality.
- Abide by all Statutory, Trust and Care Group policies and procedures.
- Attend mandatory training courses as identified through supervision and individual performance review.
- Participate in individual performance review in regular supervision sessions as agreed.
Job description
Job responsibilities
Job Summary:
- To Coordinate the Trust Multi-disciplinary Team (MDT) meetings and provide administrative support.
- To coordinate specialist inter-Trust Multidisciplinary Team meetings (SMDT) held via videoconferencing and provide administrative support.
- To collect and register all patients diagnosed with cancer using Trusts Cancer Information System.
- To track all patients referred with an urgent, suspected cancer and all patients with a positive diagnosis of cancer at Lewisham & Greenwich NHS Trust.
- Ensure all cancer patients with a potential to breach the two-week wait, 31 and 62 day cancer waiting time targets are identified and presented at the respective multi-disciplinary team meetings.
- Manage individual pathways within the MDT forum to ensure delays are minimized or eradicated.
- Develop good communication channels with the Cancer Centre.
Main Responsibilities:
- Co-ordinate the list of patients identified to be discussed at the Trust/Specialist Multi-disciplinary Team meetings. This may involve identifying and adding incidental findings to the list, checking pathology results /reports checking admission list, chemotherapy data and palliative care reports.
- Add cancer waiting time dates in the list to ensure all MDT members are informed about the patient pathway dates.
- Provide cover for other MDT coordinators in any leave of absence.
- Track all patients referred with an urgent, suspected cancer and all patients with a positive diagnosis of cancer using referrals, pathology and inpatient reports, and MDT lists.
- Prospectively monitor the patient journey times for all patients in the above categories.
- Ensure all potential breaches are identified in a timely manner and by linking in with the Cancer Multi-disciplinary Team Co-ordinators ensure all potential breaches are discussed at the multi-disciplinary team meetings.
- Develop a management plan for each identified patient enabling corrective action to be taken to ensure the 31 and 62 day cancer waiting time targets are met and patient experience is improved.
- Ensure a robust system to collect and monitor information is developed and implemented.
- Ensure completeness of cancer waiting times data.
- Produce report of breach analysis and outcomes on monthly basis.
- Collate all relevant internal and external information such as previous scans reports and liaise with relevant MDT members.
- Establish connection for all SMDT meetings via video conferencing.
- Take full responsibility of collecting MDT attendance of all attendees.
- Ensure all relevant details are completed in MDT proforma and highlight to the MDT lead if there are gaps.
- File MDT Management plans in patient notes.
- Record audit quality treatment data for Cancer Reform Strategy, Thames Cancer Registry and National Audits.
- Follow Trusts data collection protocol.
- Support the Cancer teams in retrieving all missing data to ensure data is complete, correct, consistent and secure.
- Ensure any Inter-trust transfers (ITT) are sent within 38 days and tracking of patients at external trusts is carried out in line with cancer targets. Any breaches are recorded with a breach reason and a breach analysis is produced.
- Ensure all information is available to all relevant members (secretaries, mangers and booking clerks) to ensure national targets are met.
- Highlight capacity issues to Trusts management team.
- Escalate any delays to the relevant parties
- Highlight any problems and propose changes to the Trusts management team.
- Ensure patients notes are correctly tracked and made available to the MDM and are tracked back to the relevant people.
External Responsibilities
- Develop good communication channels with the Cancer Centre.
- Co-ordinate patient referral information to/from the Cancer Centre, to reduce delays in any aspect of the pathway and prevent breaches.
Service Redesign
- Work closely with the Service Improvement Facilitator highlighting the reasons for potential breaches and possible areas for demand and capacity work and possible service redesign.
General Responsibilities
- Awareness of the Data Protection Act and responsibility regarding confidentiality.
- Abide by all Statutory, Trust and Care Group policies and procedures.
- Attend mandatory training courses as identified through supervision and individual performance review.
- Participate in individual performance review in regular supervision sessions as agreed.
Person Specification
Qualifications
Essential
Desirable
Skills and Abilities
Essential
- Working knowledge of patient administrations systems (PiMS, iCare, etc.)
- Good written and verbal communication skills
- Good time management and organisational skills
- Data entry skills - high accuracy/proficiency
Desirable
- Previous experience of Somerset (SCR) cancer data system
- Experience of working in the NHS or a healthcare environment
Experience
Essential
- Experience of patient pathway navigation and escalation
- Experience of retrieving & interpreting information from databases
- Experience of working within a health care environment
Desirable
- Experience of working as an MDT coordinator/navigator or as part of multidisciplinary team.
Knowledge
Essential
- Understanding of cancer waiting times targets & cancer patient pathways
- Knowledge of the Cancer Waiting Times (CWT) targets
- Good understanding of confidentiality issues
Desirable
- Understanding of patient pathway tracking and escalation
Person Specification
Qualifications
Essential
Desirable
Skills and Abilities
Essential
- Working knowledge of patient administrations systems (PiMS, iCare, etc.)
- Good written and verbal communication skills
- Good time management and organisational skills
- Data entry skills - high accuracy/proficiency
Desirable
- Previous experience of Somerset (SCR) cancer data system
- Experience of working in the NHS or a healthcare environment
Experience
Essential
- Experience of patient pathway navigation and escalation
- Experience of retrieving & interpreting information from databases
- Experience of working within a health care environment
Desirable
- Experience of working as an MDT coordinator/navigator or as part of multidisciplinary team.
Knowledge
Essential
- Understanding of cancer waiting times targets & cancer patient pathways
- Knowledge of the Cancer Waiting Times (CWT) targets
- Good understanding of confidentiality issues
Desirable
- Understanding of patient pathway tracking and escalation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
