LGT Clinical Academy Administrator

Lewisham and Greenwich NHS Trust

This job is now closed

Job summary

The Trust Clinical Academy is an established group that brings together a range of faculty members providing or considering providing accredited courses that the Trust has/will develop and implement. The accreditation and the moderation of these courses are currently provided by the University of Greenwich.

A strategic aim of the Trust is to develop and expand these courses to enable the on-going development of our professional workforce. We currently develop in the region of five hundred registered healthcare professionals annually, although the Trust plan to increase this to around fifteen hundred over the coming years.

A full time Clinical Academy and Virtual Learning Environment (VLE) Administrator is required to support the work of the growing CA portfolio of courses and manage the administration associated with the provision, development of courses

The role will support administration on a range of course modules and / or aspects of these modules.

Main duties of the job

The key functions of the role are, but not limited to, the following:

- To take responsibility for the administration of the LGCA Moodle VLE by coordinating the students flow including course bookings, the creation of cohorts/groups and assist with end of course procedures.

- To assist course leaders in the creation and content management in the VLE.

- To work as a member of the LGCA team providing a comprehensive secretarial, clerical, and administrative service to all members of team in connection with the delivery and organisation of courses.

- To be willing to develop the role including attending further training as the LGCA needs grow.

Moodle administration

To enrol students on the Moodle site and on the relevant courses as needed.

Trouble shoot any problems in relation to students' enrolments.

To create new courses on the Moodle site when required.

To provide training to course leaders when required in respect to Moodle.

To support the production of detailed reports of course and student activity.

To liaise with technical providers to ensure the contracted services run without interruption.

To liaise the with and IT to ensure trust standards are met.

About us

Course administrative support

To support the course leaders setting up attendance, submission and another bespoke administrative task.

To keep a record of the courses and course dates.

To support course leaders with end of course procedures.

To ensures the specific clinical academy policies in relation to Moodle are met.

To archive and maintain a centralised record of the course backups.

Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:

Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
Widening access (anchor institution) and employability
Improving the experience of staff with disability
Improving the EDI literacy and confidence of trust staff through training and development
Making equalities mainstream

Date posted

21 June 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum plus HCAS pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

197-AO5434

Job locations

Queen Elizabeth Hospital

Stadium Road

London

SE18 4QH

Job description

Job responsibilities

General Administration/Clerical

To take messages ensuring complete confidentiality in accordance with Trust policy.

Answer email enquiries in relation to the clinical academy.

To organise room bookings when required.

General filing duties as required.

Accurate data entry.

Provide cover for the above duties across all sites as required.

Maintain confidentiality at all times.

To be aware of existing processes and offer suggestions for improving services.

Take minutes as required including those of the Clinical Academy Group Meetings.

Any ad hoc typing required, i.e., letters etc.

Any other equivalent duties consistent with the level and purpose of the post.

Job description

Job responsibilities

General Administration/Clerical

To take messages ensuring complete confidentiality in accordance with Trust policy.

Answer email enquiries in relation to the clinical academy.

To organise room bookings when required.

General filing duties as required.

Accurate data entry.

Provide cover for the above duties across all sites as required.

Maintain confidentiality at all times.

To be aware of existing processes and offer suggestions for improving services.

Take minutes as required including those of the Clinical Academy Group Meetings.

Any ad hoc typing required, i.e., letters etc.

Any other equivalent duties consistent with the level and purpose of the post.

Person Specification

Qualifications & Training

Essential

oGood standard of education NVQ 2 plus additional experience equating to NVQ 3 as outlined below.
oGCSE English Language and GSCE Maths or equivalent

Desirable

oNVQ Business Administration/IT - Level II or equivalent
oRSA II
oCertificate in Office
oECDL

Experience

Essential

oPrevious experience of working in a busy environment.
oPrevious experience in an administration role.

Desirable

oPrevious experience of working with learning management systems in the educational context.
oPrevious experience in educational content administration.
oPrevious experience of minute taking.

Skills & Abilities

Essential

oGood organizational skills, able to work to prioritize workload and meet deadlines.
oGood understanding of internet / intranet
oAble to work autonomously and without supervision, using own initiative, but access advice when needed.

Desirable

oAbility to prioritise a busy workload

Knowledge

Essential

oGood knowledge of using Word, PowerPoint, and Excel in administrative duties.

Person Specification

Qualifications & Training

Essential

oGood standard of education NVQ 2 plus additional experience equating to NVQ 3 as outlined below.
oGCSE English Language and GSCE Maths or equivalent

Desirable

oNVQ Business Administration/IT - Level II or equivalent
oRSA II
oCertificate in Office
oECDL

Experience

Essential

oPrevious experience of working in a busy environment.
oPrevious experience in an administration role.

Desirable

oPrevious experience of working with learning management systems in the educational context.
oPrevious experience in educational content administration.
oPrevious experience of minute taking.

Skills & Abilities

Essential

oGood organizational skills, able to work to prioritize workload and meet deadlines.
oGood understanding of internet / intranet
oAble to work autonomously and without supervision, using own initiative, but access advice when needed.

Desirable

oAbility to prioritise a busy workload

Knowledge

Essential

oGood knowledge of using Word, PowerPoint, and Excel in administrative duties.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.