Lewisham and Greenwich NHS Trust
This job is now closed
The post holder will provide a Personal Assistant function to the Head of Nursing and General Manager for Acute Paediatrics Services, alongside administrative and secretarial support to other member of the Divisional Management Team.
Main duties of the job
The post holder will co-ordinate a key series of divisional management operational meetings by providing papers, taking minutes and the booking of rooms and hospitality as required. The post holder should take responsibility for a full range of duties and all administrative and organisational tasks on an on-going basis. The post holder is expected to maintain complete confidentiality at all times and to represent the Division in an efficient and courteous manner and contribute to the Divisional, Trust and national target achievement.
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
- Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
- Widening access (anchor institution) and employability
- Improving the experience of staff with disability
- Improving the EDI literacy and confidence of trust staff through training and development
- Making equalities mainstream
Key Result Areas & Performance:
- Take responsibility for the forward planning and coordinating of a programme of events/activities, from weekly to annual events, for the Management
- Maintain the electronic diary for the HoN and GM, using independent judgement to make necessary revisions and liaising with all relevant parties.
- Organise refreshments/catering as and when
- Act as a filter mechanism for all communication and personal contacts. Using judgement, tact and diplomacy ensure that problems and issues are referred on to the appropriate
- To be responsible for maintaining and updating office systems including
- Deal personally with a wide variety of enquires, taking direct action, briefing relevant managers and ensuring further action
- Draft papers and electronic correspondence
- Manage the incoming mail, paper and electronic, use initiative to reply to correspondence where appropriate and referring
- Operate a bring forward system and take autonomous action in chasing outstanding
Knowledge & Skills
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).