Job Evaluation Officer and Workforce Information Analyst

Job description

Job responsibilities

The primary focus will be leading and managing the Job Evaluation process alongside ESR (Electronic Staff Record) workforce analysis activities including work structures maintenance, information analysis and presentation. The post holder will also provide support to other workforce projects related to Workforce Planning and Intelligence, including MS forms and automation and development of generic job descriptions/roles. The postholder will have broad knowledge and experience and will be expected to work autonomously in exercising their own initiative and judgement to manage their workload, lead some project workstreams, make decisions and proactively deal with most issues independently overcoming obstacles encountered in achieving key result areas. Key Result Areas & Performance

To be responsible for the planning, governance, co-ordination and integrity of the job evaluation process at LGT including appeals and consistency checking.

To provide comprehensive and professional service including responsibility for developing and maintaining core processes, documentation and reporting as well as the co-ordination and scheduling of job evaluation/matching panels, appeals and training sessions. To build and maintain excellent working relationships and partnerships with internal and external stakeholders including Senior Manages, staff side and workforce colleagues ensuring full engagement and partnership working to raise the profile of Job evaluation. To manage and maintain Job Evaluation, Workforce Planning and other relevant workforce databases to enable reporting and monitoring of progress against Service Level Agreements.

To lead the development of generic job descriptions across the Trust to support consistency across roles and reduce the number of roles being individually reviewed or clustered.

To maintain organisation work structures and positions on ESR system, liaising with the Workforce Intelligence team, Finance and Trust managers to ensure establishment accuracy and reconciliation with Finance and implementation of NHS Digital coding updates and organisational changes. To support the development, implementation and maintenance of MS e-forms and automation across Job Evaluation, workforce intelligence and planning. To undertake the analysis and presentation of workforce data and where required to reconcile data from different systems and sources to ensure accuracy of monitoring and reporting. To lead Job evaluation projects and support workforce information/planning projects as required and to provide day to day professional advice and support to managers and staff on job evaluation, workforce intelligence and planning.

The ability to motivate and create enthusiasm is essential. The post holder must be pro-active and take into consideration any potential barriers to understanding and the ability to work cross culturally.

Main Tasks and Responsibilities

Job Evaluation

To lead on the development, implementation and maintenance of Job Evaluation policies, procedures and documentation ensuring it meets legislative requirements and the principles of the NHS Staff Council.

To schedule, co-ordinate and support matching and evaluation panels to ensure the timely delivery of matching outcomes. This will include booking panellists and rooms as well as ensuring the correct resources and documentation is available to panellists and liaising with managers and job holders who may need to provide evidence or respond to queries.

To develop and maintain systems to record job matching / evaluation outcomes to inform consistency checking and enable reporting of timeframes against service level agreements.

To be the Trust expert on job evaluation and provide guidance and recommendations to managers on the development of job descriptions ensuring national profiles are made available and Trust template is accurately reflected.

To undertake audits monitoring and checking data on job evaluation outcomes.

Alongside side staff side representative, to conduct consistency checking of job matching outcomes on a regular basis.

To schedule and co-ordinate Job matching and evaluation appeals.

To schedule, co-ordinate and participate in delivery of Job matching and evaluation workshops as required.

To review potential for e-learning methods and if appropriate implementing them and ensure that Trust information including intranet pages are kept up to date.

To review and evaluate job descriptions, responsibilities, and qualifications to assess the complexity, impact, and value of each role.

To work proactively with HR Business Partners with regards to new role requirements and review of existing roles and to highlight inconsistencies in new roles and reviews of workforce structures. To contribute to the introduction of generic job descriptions and libraries. To lead and set up sub-groups to review and or address generic JDs or particular JE/JD issues ensure a collaborative process in the reviewing of existing roles.

To compile FOI (Freedom of Information) and JE data requests, drafting responses as require for review by Head of Workforce Intelligence.

Person Specification

Qualifications and Training

Essential

• Educated to degree level or equivalent experience
• Certificate or Diploma in MS Office or equivalent IT qualification
• Training qualification or equivalent experience

Desirable

• Project Management Qualification or equivalent knowledge /experience
• CIPD qualified

Experience

Essential

• Proven working experience as a Job evaluation matcher/analyst or in a similar role ideally within a large-scale organisation
• Experience of job evaluation consistency checking and benchmarking
• Working experience creating and maintaining large datasets, databases and systems
• Experience in advisory role providing advice on a range of HR matters

Desirable

• Experience of working in the NHS.
• Experience of working with people policies and practices
• Understanding of NHS workforce information systems including ESR, Health roster and IJES

Knowledge and Skills

Essential

• Strong understanding of job evaluation methodologies and tools
• Familiarity with legislation related to Job evaluation, market trends and compensation practices
• Proficiency in using MS Office Suite including Word, Powerpoint and Excel
• A keen eye for detail with strong analytical skills
• Ability to work with large datasets including analysis, reconciliation from different sources and presentation
• Excellent organisational skills. Ability to plan and organise a broad range of activities and adjust plans at short notice where necessary

Desirable

• Skilled communicator with strong interpersonal skills to establish positive relationships and rapport with all stakeholders including senior managers

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Lewisham and Greenwich NHS Trust

Address

Catford

Lewisham Town hall

London

SE6 4RU

Employer's website

https://www.lewishamandgreenwich.nhs.uk/ (Opens in a new tab)