Job summary
An exciting opportunity has arisen an enthusiastic administrator Coordinator to join the fire safety team, working with the Fire safety managers to promote and facilitate fire safety compliance activity at the Trust, develop and extend the range of tasks needed to undertaken and instill a Trust wide fire safety culture.
This is an excellent development opportunity for an organized outgoing individual, providing hands-on day to day administrative duties for the fire safety team.
You will be based at either the Queen Elizabeth Hospital, University Hospital Lewisham and visit our Community properties . Cross site work will be required and hospital transport is provided between the main sites.
Main duties of the job
The successful applicant will be involved in the setting data management systems to manage fire safety across the organisation. You will be required to build strong relationships with the estates and facility department, clinical managers, service departments and external contractors.
About us
Lewisham and Greenwich NHS Trust is a Community focused provider of local and acute care, providing high quality services to over one million people living across the London boroughs of Lewisham, Greenwich and Bexley. With a turnover of around £700 million, we provide services at Queen Elizabeth Hospital in Woolwich, University Hospital Lewisham and a range of community settings in Lewisham. We also provide some services at Queen Mary's Hospital in Sidcup.
As an organisation, we've made significant improvements for patients and staff in the last two and-a-half years. This is reflected in our most recent Care Quality Commission (CQC) inspection (from February 2020), which found improvements across the organisation and gave us an improved rating of "Good" in the Well-Led and Effective domains, in addition to the rating of "Good" that we had already achieved in the Caring domain. Our staff culture change programme has been key to the Trust's improvement journey, as we've stabilised our workforce by reducing vacancy rates and improving staff retention. We've also significantly increased the representation of minority ethnic leaders across our clinical and corporate teams.
Job description
Job responsibilities
Reporting to the Fire Safety Manager, the Team Administrator supports a range of areas across throughout the Trust with administrative and clerical tasks.
The post holder will also assist the Operational Fire Safety team in all aspects of their duties for the Trust.
Post holder must have a good level of competency with all Microsoft and other software/programs, an understanding of Trust policies and procedures, be willing to take on additional training specific to the departments needs and have a general knowledge of fire safety awareness.
The post holder will be producing statistics and have a lot of interaction with both customers and staff, so you must have the ability to communicate professionally and work as part of a team in a helpful and co-operative manner. Excellent prioritisation skills are essential.
Job description
Job responsibilities
Reporting to the Fire Safety Manager, the Team Administrator supports a range of areas across throughout the Trust with administrative and clerical tasks.
The post holder will also assist the Operational Fire Safety team in all aspects of their duties for the Trust.
Post holder must have a good level of competency with all Microsoft and other software/programs, an understanding of Trust policies and procedures, be willing to take on additional training specific to the departments needs and have a general knowledge of fire safety awareness.
The post holder will be producing statistics and have a lot of interaction with both customers and staff, so you must have the ability to communicate professionally and work as part of a team in a helpful and co-operative manner. Excellent prioritisation skills are essential.
Person Specification
Qualifications and Training
Essential
- NVQ Business Administration Level 4 or equivalent
- Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience
Desirable
- Any Fire Safety/ Health and Safety qualifications
- NVQ Level 3 in Business Administration
Experience
Essential
- Significant administrative experience including initiating and maintaining office systems
Knowledge
Essential
- Intermediate knowledge of IT systems and software programmes such as Word, Excel and Power Point and Outlook programmes.
- Knowledge of Health & Safety legislation and statutory requirements.
- Knowledge of NHS procedures.
Desirable
Person Specification
Qualifications and Training
Essential
- NVQ Business Administration Level 4 or equivalent
- Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience
Desirable
- Any Fire Safety/ Health and Safety qualifications
- NVQ Level 3 in Business Administration
Experience
Essential
- Significant administrative experience including initiating and maintaining office systems
Knowledge
Essential
- Intermediate knowledge of IT systems and software programmes such as Word, Excel and Power Point and Outlook programmes.
- Knowledge of Health & Safety legislation and statutory requirements.
- Knowledge of NHS procedures.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
