Roving Senior Oncology & Haematology Data Manager

Job description

Job responsibilities

Duties and Responsibilities

Clinical research

Liaise with the clinical team to organise and ensure that trial specific investigations are undertaken according to the protocol and obtain the results. Ensure the confidentiality of verbal, written and computerised information. Work in accordance with and ensure trials are managed to all regulatory requirements including: local Standard Operating Procedures (SOPs) Good Clinical Practice (GCP) European Directives Medicines for Human Use (Clinical Trials) Regulations Research Governance Framework for Health and Social Care Human Tissue Act.

Organisational

Complete case report forms in a precise and timely manner, ensuring that all the relevant clinical data in the patients medical notes and trial file is transcribed accurately. Create and maintain the file of current protocols and patient information sheets. Be responsible for the maintenance of the Investigator Site Files paying particular attention to accurate data collection and transfer and version control of essential documentation. Assist in the creation and maintenance of good office systems for the smooth running of the service. Process amendments according to standard operating procedure as received in a timely manner Conduct source data verification and quality control activities as part of the in-house quality monitoring programme the Theme. Working with the imaging coordinator to transfer and upload images into relevant vendor systems Deal with data queries in a timely and efficient manner. Plan, prepare and participate documentation for audit and monitoring visits. Arrange, attend and record minutes for research and other relevant departmental meeting. Actively seek to develop the role to take account of changing requirements of the service.

Education and Training

Lead on data management training for the department Take responsibility for Data management training identifying personal training and educational needs within the context of the service and those identified during the appraisal process. Attend national and international Investigator Meetings and conferences as required. To work with the Quality Manager in updating, developing and implementing Standard Operating Procedures (SOPs).

Communication

The post holder will provide advice and training on data management within the OHCT. Exchange often complex information with data suppliers, researchers and the IT team. Escalation of any issues regarding data collection to the appropriate personnel, both within the OHCT and in partner organisations.

Information management

The post holder will create databases, validate and maintain them and ensure their security and compliance with the data protection act. Accurately and efficiently enter patient data on to current databases. This will require a high level of attention to detail and accuracy. Create and manipulate reports from the current databases to provide researchers with user friendly information. Ensure appropriate confidentiality of records and information (verbal, written and computerised). Extract information from patient medical records and transcribe these onto data collection tools in a confidential manner Be able to deal effectively with queries relating to data and information withinOther Work closely with colleagues in the OHCT in order to support the effective collection and storage of data. The post holder will be expected to support audit and survey work on behalf of the department. Work under own initiative seeking advice from the centre manager when necessary. Supervise Junior Staff and data managers as required

This job description in not intended to be exhaustive and is provided to assist you in the performance of your contract. Changes may be required from time to time in response to service requirements. These will be discussed with you as part of the Individual Personal Review process.

Person Specification

Education/ Qualifications

Essential

• Degree or equivalent qualification and/or extensive relevant experience in data management.
• GCP certificate

Desirable

• Diploma level qualifications or previous experience of dealing with data queries and databases.

Previous experience

Essential

• Data collection or processing
• Entering data into databases and a good appreciation of data base related processes
• Experience of software and computer systems.
• Previous experience of handling confidential information.
• Ability to communicate effectively with a wide range of health professionals and as part of a team
• Proven IT skills including use of Word, Excel, and Outlook.

Desirable

• Previous experience at working in an academic or clinical setting.
• Development of procedures and preparation of SOPs
• Familiar with database validation process
• Teaching and Supervising others

Skills/ Knowledge/ Ability

Essential

• Excellent numerical and analytical skills.
• Meticulous and accurate, with great attention to detail
• Good written and oral communication skills in English
• Proven organisational skills
• Problem solving skills
• Knowledge of research methodologies.
• The initiative and enthusiasm to take part in all aspects of managing a busy department ensuring that a high, professional standard of work is maintained in a friendly and welcoming atmosphere.
• The ability to work independently, without direct supervision.
• The ability to be proactive and show initiative in proposing and carrying out new administrative procedures.
• ICH/GCP knowledge, and familiar with Data Protection Act

Desirable

• Knowledge of medical terminology
• Skills in report writing, presentations and ability to produce documents

Additional Requirements

Essential

• Flexible approach to work

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Guy's and St Thomas' NHS Foundation Trust

Address

Guy's Hospital

Great Maze Pond

London

SE1 9RT

Employer's website

https://www.guysandstthomas.nhs.uk/careers/careers.aspx (Opens in a new tab)