Guy's and St Thomas' NHS Foundation Trust

Transport Clerk

The closing date is 09 June 2025

Job summary

We are looking to recruit an enthusiastic team player to join our patient transport services team at Royal Brompton hospital, London. You must be a professional, caring and dedicated individual working Monday to Friday who has excellent customer service skills.

The successful candidate would work as part of our administration team, responsible for ensuring patients are eligible to access our ambulance services, have the ability to use dispatch booking systems & patient administration systems. Handle patient queries with a high standard of empathy and understanding with a good outcome focusing on customer satisfactory at all times. You must have a good phone manner and excellent communications skills to apply for this position.

Main duties of the job

The main duties for this position are to carry out eligibility assessments for patients to access ambulance transport services, organise patient journeys using our ambulance dispatch system, organising car services on behalf of staff and patients that have had financial approval from senior management. organise courier services on behalf departments within Royal Brompton and Harefield hospitals, responsible for transporting medical and non-medical packages and documents, that are transported in a safe and efficient manner that is of a high standard and cost-effective. The position also requires the post holder to organise patient parking for Royal Brompton hospital patients, using our in-house parking management system.

About us

Essentia has a fundamental role in supporting the activities of the Trust. Essentia's focus is on providing a high-quality hospital environment and a high-quality hospital experience for our patients: through setting imaginative standards in the physical and built environment, through a programme of improvements to the range of support services, and by fostering a strong overarching patient-focused approach.

The Non-Emergency Patient Transport Service (NEPTS) is part of Essentia. Our patient transport service is available for all patients who cannot travel to or from our hospitals using any other method of transport because of their medical or mobility condition, or because their medical condition would otherwise worsen with little or no notice. All requests for patient transport are assessed on medical need. Patient transport vehicles operate with appropriate staff and equipment. As patients have diverse needs, we provide a range of vehicles such as cars, wheelchair accessible cars, ambulances, high-dependency units and use specialist equipment such as wheelchairs, stretchers, carry chairs and stair climbers

Details

Date posted

04 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£31,944 to £34,937 a year per annum inc HCA

Contract

Permanent

Working pattern

Full-time

Reference number

196-A&C872

Job locations

Royal Brompton Hospital

Sydney Street

London

SW3 6NP


Job description

Job responsibilities

Ambulance Transport Services

Ensure ambulance transport requests requested for patients are in adherence usingNHS and RBH&HH specialist eligibility criteria, ensure correct mode of travel has been assigned to the patient, ensuring medical condition has been considered, book transport on our dispatch system. Liase with Health Care Professionals (HCPs) at Royal Brompton & Harefield,General Practitioners, Intergrated Care Board representatives (ICBs)/Clinical Commissioning Groups (CCGs) and other NHS organisations, ensuring medical information for the patient is handled sensitively and confidentially. Communicate outcomes to patients and HCPs following eligibility guidance and their outcomes to appropriate requester.

When transport has been authorised for patients, ensure appropriate ambulance and crew have been booked, including any specialist medical equipment and training requirements have been included. These may include, high dependency ventilators, tracheostomy, cardiac monitoring and bariatric support services. Assess all patient relative escort travel requests based on medical and eligibility criteria.

Ensure information regarding un-authorised requests are handled professionally and sensitively with patients and the requester. Validate patient appointments, ensuring demographics are accurate on dispatch system and on EPIC ahead of patient journeys.

Coordinate and communicate arrival/departure time changes with patients, clinics and ward staff at RBH&HH ahead of travel times as directed by team leaders/management. Ensure patients are travelling to actively reduce aborted journeys and costs, at the same time, free crews to assist with on the day requests to assist with patient admissions and waiting times.

Coordinate requests for taxi and courier services, ensuring authorisation for all journeys has been approved by appropriate Director, General Managers. Record all journey information accurately on taxi/courier data base.

Confirm with requesting departments that any medical specimens/samples have been appropriately packed and secured to avoid spillages and breakages in accordance with legislation before organising collection/delivery, including receipt of appropriate documentation validated ensuring the quality and integrity of the specimen can be maintained throughout the transportation period. When requested, track the delivery process and arrival of high priority samples/packages and communicate arrival/delivery to requester and include proof of signature/delivery details if requested.

The post holder would also be responsible for organising high volumes of taxis for staff during the Christmas season or during public transport strikes.

Royal Brompton hospital provides limited parking to patients and relatives attending appointments that are managed by the transport team. The post holder is responsible for reserving patient parking in advance by phone or in person and provide permits to patients or relatives on the day of appointments that have been generated by our in-house parking management system.

Job description

Job responsibilities

Ambulance Transport Services

Ensure ambulance transport requests requested for patients are in adherence usingNHS and RBH&HH specialist eligibility criteria, ensure correct mode of travel has been assigned to the patient, ensuring medical condition has been considered, book transport on our dispatch system. Liase with Health Care Professionals (HCPs) at Royal Brompton & Harefield,General Practitioners, Intergrated Care Board representatives (ICBs)/Clinical Commissioning Groups (CCGs) and other NHS organisations, ensuring medical information for the patient is handled sensitively and confidentially. Communicate outcomes to patients and HCPs following eligibility guidance and their outcomes to appropriate requester.

When transport has been authorised for patients, ensure appropriate ambulance and crew have been booked, including any specialist medical equipment and training requirements have been included. These may include, high dependency ventilators, tracheostomy, cardiac monitoring and bariatric support services. Assess all patient relative escort travel requests based on medical and eligibility criteria.

Ensure information regarding un-authorised requests are handled professionally and sensitively with patients and the requester. Validate patient appointments, ensuring demographics are accurate on dispatch system and on EPIC ahead of patient journeys.

Coordinate and communicate arrival/departure time changes with patients, clinics and ward staff at RBH&HH ahead of travel times as directed by team leaders/management. Ensure patients are travelling to actively reduce aborted journeys and costs, at the same time, free crews to assist with on the day requests to assist with patient admissions and waiting times.

Coordinate requests for taxi and courier services, ensuring authorisation for all journeys has been approved by appropriate Director, General Managers. Record all journey information accurately on taxi/courier data base.

Confirm with requesting departments that any medical specimens/samples have been appropriately packed and secured to avoid spillages and breakages in accordance with legislation before organising collection/delivery, including receipt of appropriate documentation validated ensuring the quality and integrity of the specimen can be maintained throughout the transportation period. When requested, track the delivery process and arrival of high priority samples/packages and communicate arrival/delivery to requester and include proof of signature/delivery details if requested.

The post holder would also be responsible for organising high volumes of taxis for staff during the Christmas season or during public transport strikes.

Royal Brompton hospital provides limited parking to patients and relatives attending appointments that are managed by the transport team. The post holder is responsible for reserving patient parking in advance by phone or in person and provide permits to patients or relatives on the day of appointments that have been generated by our in-house parking management system.

Person Specification

Customer Service Skills

Essential

  • Demonstrate skills in person or by phone

Desirable

  • Handle complaints sensitively

Organisational Skills

Essential

  • Manage daily duties effectively

Desirable

  • Work independently

Communication Skills

Essential

  • Communicate effectively by email, phone or face 2 face

Desirable

  • Leaderships skills
Person Specification

Customer Service Skills

Essential

  • Demonstrate skills in person or by phone

Desirable

  • Handle complaints sensitively

Organisational Skills

Essential

  • Manage daily duties effectively

Desirable

  • Work independently

Communication Skills

Essential

  • Communicate effectively by email, phone or face 2 face

Desirable

  • Leaderships skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Guy's and St Thomas' NHS Foundation Trust

Address

Royal Brompton Hospital

Sydney Street

London

SW3 6NP


Employer's website

https://www.guysandstthomas.nhs.uk/careers/careers.aspx (Opens in a new tab)


Employer details

Employer name

Guy's and St Thomas' NHS Foundation Trust

Address

Royal Brompton Hospital

Sydney Street

London

SW3 6NP


Employer's website

https://www.guysandstthomas.nhs.uk/careers/careers.aspx (Opens in a new tab)


Employer contact details

For questions about the job, contact:

Transport Services Manager

Helen Angelo

h.angelo@rbht.nhs.uk

07483338178

Details

Date posted

04 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£31,944 to £34,937 a year per annum inc HCA

Contract

Permanent

Working pattern

Full-time

Reference number

196-A&C872

Job locations

Royal Brompton Hospital

Sydney Street

London

SW3 6NP


Supporting documents

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