Job responsibilities
Compliance Lead the food safety and environment & QMS teams to ensure all Essentia soft services are meeting the requirements as set out in legislation, ensuring that legal compliance is maintained under the current codes of practice. Oversee regular all site audits for all departments across the entire GSTT estate. Oversee the implementation of systems, control processes and risk management arrangements to support monitoring of compliance with agreed standards, other trust-wide policies and processes and best practice requirements. Advise Director of Compliance & Assurance, Essentia Leadership Team, Trust Board and Senior Management as required on all current soft services legislation, ensuring that legal compliances maintained under the current codes of practice. Oversee legal compliance is maintained as required as required by various Acts of parliament and local by laws. Develop long term management plans, procurement strategies for the Trust that are ongoing and related to the 5-year development plans. Ensure that changes in industry are monitored for any potential improvement tocompliance in all soft services provisions as appropriate. Liaise and support the Capital Projects team for (Capital projects) to ensure that all proposed new, consider soft services requirements prior to tendering and installation. Maybe required to advise external partners, NHS Trusts, and agencies on all Trust soft services related operational requirements.Quality Management Systems The post holder will be responsible for all elements relating to an internal Quality management System (QMS) across Essentia and on all sites both acute and community and will provide expertise and specialist advice as required ensuring alignment to Essentia strategic objectives. Lead a function that pro-actively ensures non-compliance found throughout the internal audit process is logged as a QAR and proactively support service managers to ensure follow up actions are completed and closed out. Lead the policy implementation and development of quality management system implementation. Including service policy within directorate and the Trust. To lead on the delivery of internal audits and report outcomes through PRMs and Essentia quality and assurance structures. To work alongside operational managers to influence a positive approach to corrective measures identified in audits to create stronger assurance in the delivery of consistent methods of work and service standards.Leadership Lead the team and self by example modelling the Trust values and behaviours, ensuring that equality, diversity and inclusion objectives of the trust are championed, supported and implemented. Ensure that team structures and individuals employed within the various services are organised to achieve maximum effectiveness in delivering Trust, Clinical Groups and Essentia objectives. Develop and lead a team that will drive and support high performing business performance based on sound and relevant data. Ensure that staff are effectively managed and developed within a performance appraisal framework including personal development plans, to ensure an efficient, engaged and highly motivated workforce. Ensure compliance with all mandatory training and optimal completion of Trust/NHS staff surveys. Actively promote good communication and employee engagement throughout the Essentia workforce, exemplifying the values and behaviours of the Trust and the Essentia Way. Promote effective leadership to Essentia staff, encouraging one team working and breaking down management barriers and divisions that have developed over time across Essentia. Responsible for the recruitment, induction, training and development for all accountable staff, including objective setting, motivation and appraisal, and to be responsible for all performance issues relating to the team. Invest in the development of all directly accountable employees on an equitable basis and promote career progression. Provide visible leadership to promote a fair and just culture that ensures that Essentia is responsive to the needs of diverse staff. Contribute to talent management and succession planning across Essentia.HR Lead the development of a positive and organisational culture that promotes GSTT Values and Behaviours, staff engagement, employee wellbeing and high performance, and continuing professional development. Champion EDI across GSTT, ensuring that all functions are inclusive and promote equity, belonging and intersectionality.Corporate responsibilities Represent Essentia at Trust level senior management meetings as necessary. Represent Essentia and the Trust at ICS, Regional and National levels as and when Actively promote and champion the equality, diversity and inclusion ambitions of the Trust and Essentia. Participate, and on occasion lead, negotiations with external providers and enhancethe Essentia brand working in conjunction with other colleagues. Participate in the performance management of Essentia at corporate level.Performance Management Work within a performance management framework, ensuring that clear performance measures are in place across the team, and manage a process of continuous improvement in relation to service delivery, identifying innovative approaches and best practice.
Analyse performance across the Trusts entire asset base in relation to performance targets and strategic objectives, developing strategies and business plans, providing advice in areas where expert opinion differs. Be accountable, and hold staff accountable, for the delivery of all agreed objectives and outcomes for the Trust, Essentia and any external clients or partners. Ensuring that effective action is taken as appropriate, where performance is at risk of falling below expected standards. Ensure that appropriate strategies, plans, delivery and implementation frameworks are in place to ensure that an excellent environment for patient care is maintained at all times, formulating and adjusting plans and strategies in anticipation of complex environmental and political changes.Financial Management Ensure that services are delivered so as to achieve value for money and meet all financial targets. Ensure all staff comply with the Trusts financial standing instructions and financial procedures, and work to the highest standards of probity and integrity. Responsible for departmental budgets, ensuring adherence to in year budget spending limitations. Manage budget and procures physical assets; purchases assets and selects suppliers, including the purchase of ancillary equipment & materials.Responsibility for Policy and Service Development Implement policies as required and contributes to policy and service development as a member of the Essentia leadership team, as appropriate. Identify process improvements and assignments to respond to organisational and/or policy changes and initiatives more effectively. Development of audit programmes across all GSTT sites. Development and implementation of key agreed performance indicators and benchmarks of performance. Develop and maintain effective project reporting to the Operations Board and Sites through the PRM process. Ensuring all audits are carried out effectively and in a timely manner in accordance with current legislation, NHS standards and National guidelines. Ensure that all procurement for new monitoring systems and technology are managed and delivered to agreed parameters of time, costs and quality in accordance with the Directorates agreed procedures and Trusts standing financial instructions.Other From time to time, to provide support to Essentia colleagues undertaking other duties as required, which are consistent with the grade and nature of the post. The roleincludes work on special projects as they arise. Strict adherence to departmental health and safety regulations and requirements. Any other duties appropriate to the role. Requirement to work at any other site used by the Trust, partners or clients. The successful applicant will be required to work on site 4 days per week.
