Job summary
The Central Portfolio Office (CPO) sits at the heart of GSTT's strategic transformation agenda, shaping and managing the portfolio of change projects andprogrammes to deliver the Trust's strategy - 'Better, faster, fairer healthcare for all'.
The Trust has an ambitious capitalprogramme with significant investments in digital technology, medical equipment and estates; as well as a wider transformation agenda to transform public healthcare in the UK.
Your role will be responsible for successfully delivering and continuously improving the Trust's project reporting and governance function, including the maintenance and development of the Trust's digital Project and Portfolio Management (PPM) tool. The capital governance function is well established but currently based on 'offline' reporting processes, and the portfolio office is now implementing a Microsoft based digital PPM solution.
To be effective in the role, you will already have experience of project and portfolio reporting using digital PPM tools. If you are passionate about innovation and transformation in public healthcare, and possess strong organizational and communication skills, we invite you to apply.
Main duties of the job
Digital PPM tool: Own the roll out and development programme for the digital PPM tool which is the reporting foundation for the whole project and programme portfolio. Design and implement the PPM roadmap.
Reporting, Analysis and Management Information: Accountable for flow of reporting and information through Trust governance process, ensuring high quality project reporting is created monthly for SROs and Execs.
Proactively identify performance, finance, cost and resource trends and make these visible to senior management and where relevant, present efficiency options.
Team Leadership: Manage a team of 4, including 2 x 8As, to deliver an effective capital governance and reporting function for the Trust. Provide coaching and hands on support to the 8A Governance lead to manage the secretariat function.
Lead and deliver special projects as required by the Deputy CEO.
Headlines from Person Specification
- Comprehensive knowledge of operations and / or programme management methodologies and techniques.
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Highly developed interpersonal, communication (written, oral, presentation, facilitation), networking and negotiation skills, including where performance is a cause for concern or delivery objectives are at risk.
About us
Please note: Interviews are due to be scheduled on 18 February, however alternative dates may be considered if shortlisted candidates are unavailable on that date.
Guy's and StThomas' NHS Foundation Trust values
We are...
Caring - we put patients first
Ambitious - we innovate and strive for excellence
Inclusive - we respect each other and work collaboratively
Job description
Job responsibilities
Please refer the job description and person specification for full information on the duties and responsibilities of the role.
Job description
Job responsibilities
Please refer the job description and person specification for full information on the duties and responsibilities of the role.
Person Specification
Qualifications/ Education
Essential
- Relevant Masters, equivalent professional qualification or equivalent experience.
- Formal qualification in Project or Programme management (PRINCE 2 or MSP) or equivalent
- Evidence of recent Continuing Professional Development
Desirable
- Relevant qualification or equivalent experience in digital / construction programme management and delivery
- Training or qualifications in Portfolio Management
Previous experience
Essential
- Significant evidence of using digital tools to conduct portfolio reporting and management
- Comprehensive programme management experience in large complex organisations, including design, development, implementation and management of change in a multiple stakeholder environment.
- Experience working at senior level in a PMO (programme or business)
- Experience of senior staff performance management, including motivating, developing and coaching
- Comprehensive experience facilitating group discussions to design, plan and progress programmes and projects
- Knowledge and understanding of risk management and issue resolution gained through experience
- Comprehensive experience developing, monitoring and managing budgets / delivering substantial benefits associated with programmes
- Experience of continuously improving delivery processes in a complex project environment.
Desirable
- Highly developed knowledge and understanding of the changing NHS environment, strategy, and policy agendas
- Experience of Enterprise wide portfolio management function
- Experience of setting up or leading PMO or portfolio management functions
Skills / Knowledge / Ability
Essential
- Comprehensive knowledge of operations and / or programme management methodologies and techniques
- Experience of managing complex digital and/or construction programmes
- Comprehensive understanding and track record of successful change and programme management
- A leader by example with a strong sense of quality and equality and highly effective people and project management skills
- Use advanced analytical and judgement skills including understanding and application of complex statistical and numerical data
- Ability to use and develop digital PPM tools to support information management
- Work flexibly, prioritise workloads and resource them in response to changing demands and requirements
- Highly developed interpersonal, communication (written, oral, presentation, facilitation), networking and negotiation skills, including where performance is a cause for concern or delivery objectives are at risk
- Able to effectively manage difference, bringing senior and specialist professional audiences as well as service users along with arguments and recommendations
- Able to maintain high levels of professionalism and leadership in the face of resistance, objection and conflict
- Is astutely politically aware and sensitive to the politics of change and transformation
- A track record in consistently delivering performance targets and writing complex business cases, policies and change
- Highly developed management skills including motivating, developing and coaching staff
- Highly developed organisational skills and the ability to prioritise, meet deadlines and delegate effectively
- Confidence, resilience, energy and proactivity to maintain the pace of change required to achieve the desired outcomes over the next 2-3 years, in particular, holding others to account for delivery (both internally and externally)
- Is self-aware, demonstrating an adaptive leadership capability; self-motivated and pro-active
- Able to work with flexibility and adaptability, often within situations of ambiguity or emergent certainty
- Ability to find innovative ways of solving or pre-empting problems, especially when dealing with complex, sensitive and contentious issues
- Is a team player, but able to work on own
- IT literate, including competency in MS Office programmes and in particular in Excel and MS Project
Desirable
- Ability to use and develop digital PPM tools to support information management
- Extensive knowledge of contract management
Additional information
Essential
- A commitment to partnership working, inclusion of a diverse workforce and service integration.
- Ability to carry out the physical requirements of the post, with any reasonable adjustment being made under the Equalities Act 2010
Person Specification
Qualifications/ Education
Essential
- Relevant Masters, equivalent professional qualification or equivalent experience.
- Formal qualification in Project or Programme management (PRINCE 2 or MSP) or equivalent
- Evidence of recent Continuing Professional Development
Desirable
- Relevant qualification or equivalent experience in digital / construction programme management and delivery
- Training or qualifications in Portfolio Management
Previous experience
Essential
- Significant evidence of using digital tools to conduct portfolio reporting and management
- Comprehensive programme management experience in large complex organisations, including design, development, implementation and management of change in a multiple stakeholder environment.
- Experience working at senior level in a PMO (programme or business)
- Experience of senior staff performance management, including motivating, developing and coaching
- Comprehensive experience facilitating group discussions to design, plan and progress programmes and projects
- Knowledge and understanding of risk management and issue resolution gained through experience
- Comprehensive experience developing, monitoring and managing budgets / delivering substantial benefits associated with programmes
- Experience of continuously improving delivery processes in a complex project environment.
Desirable
- Highly developed knowledge and understanding of the changing NHS environment, strategy, and policy agendas
- Experience of Enterprise wide portfolio management function
- Experience of setting up or leading PMO or portfolio management functions
Skills / Knowledge / Ability
Essential
- Comprehensive knowledge of operations and / or programme management methodologies and techniques
- Experience of managing complex digital and/or construction programmes
- Comprehensive understanding and track record of successful change and programme management
- A leader by example with a strong sense of quality and equality and highly effective people and project management skills
- Use advanced analytical and judgement skills including understanding and application of complex statistical and numerical data
- Ability to use and develop digital PPM tools to support information management
- Work flexibly, prioritise workloads and resource them in response to changing demands and requirements
- Highly developed interpersonal, communication (written, oral, presentation, facilitation), networking and negotiation skills, including where performance is a cause for concern or delivery objectives are at risk
- Able to effectively manage difference, bringing senior and specialist professional audiences as well as service users along with arguments and recommendations
- Able to maintain high levels of professionalism and leadership in the face of resistance, objection and conflict
- Is astutely politically aware and sensitive to the politics of change and transformation
- A track record in consistently delivering performance targets and writing complex business cases, policies and change
- Highly developed management skills including motivating, developing and coaching staff
- Highly developed organisational skills and the ability to prioritise, meet deadlines and delegate effectively
- Confidence, resilience, energy and proactivity to maintain the pace of change required to achieve the desired outcomes over the next 2-3 years, in particular, holding others to account for delivery (both internally and externally)
- Is self-aware, demonstrating an adaptive leadership capability; self-motivated and pro-active
- Able to work with flexibility and adaptability, often within situations of ambiguity or emergent certainty
- Ability to find innovative ways of solving or pre-empting problems, especially when dealing with complex, sensitive and contentious issues
- Is a team player, but able to work on own
- IT literate, including competency in MS Office programmes and in particular in Excel and MS Project
Desirable
- Ability to use and develop digital PPM tools to support information management
- Extensive knowledge of contract management
Additional information
Essential
- A commitment to partnership working, inclusion of a diverse workforce and service integration.
- Ability to carry out the physical requirements of the post, with any reasonable adjustment being made under the Equalities Act 2010
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
